City Council Meeting Agendas

City Council Regular Meeting July 15, 2015 Regular Meeting of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, July 15, 2015, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Leroy Bennett, Vice Mayor Michael D. Duman Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Curtis R. Milteer, Sr. Lue R. Ward, Jr. Patrick G. Roberts, Interim City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Council Member Milteer offered the Invocation and the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of July 15, 2015, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Fawcett, on a motion seconded by Council Member Duman, moved to approve the resolution, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF JULY 15, 2015, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED APPROVAL OF THE MINUTES Council Member Milteer, on a motion seconded by Council Member Fawcett, moved to approve the minutes from the July 1, 2015, Work Session and Regular Meeting, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 1 City Council Regular Meeting July 15, 2015 SPECIAL PRESENTATIONS Special Presentation - 2015 National Night Out Invitation and Proclamation Utilizing a video presentation, Police Chief Thomas Bennett and Media and Community Relations Director Diana Klink offered brief remarks. Mayor Johnson presented the above referenced proclamation. Special Presentation - Suffolk Fire and Rescue Department’s “Fill the Boot Month” Proclamation Mayor Johnson presented the above referenced proclamation to Fire Chief Cedric Scott. Fire Chief Scott introduced Angela Schaffer, Muscular Dystrophy Association, who offered brief remarks. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any Consent Agenda items for separate action. She advised there has been a request to remove Consent Agenda Item #11 for consideration at a later date - an ordinance amending Chapter 38 of the Code of the City of Suffolk pertaining to Smoke Detectors. Hearing no additional requests for removal any of the items, Mayor Johnson advised that a motion was in order at this time to remove Consent Agenda Item #11 for consideration at a later date and to adopt the remainder of the agenda as presented. Council Member Fawcett, on a motion seconded by Council Member Duman, moved to remove Consent Agenda Item #11 for consideration at a later date and to adopt the remainder of the agenda as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - An ordinance amending Chapter 2, Sections 2-242 and 2-244 of the Code of the City of Suffolk concerning the Early Childhood Development Commission Consent Agenda Item #8 - An ordinance to amend City Code, Chapter 74 – Streets and Sidewalks Sections 74-284, 74-286, 74-288, 74-290, 74-292, 74-296, and 74-297 concerning permitting and surety requirement for work performed in the City’s right of way 2 City Council Regular Meeting July 15, 2015 Consent Agenda Item #9 - An ordinance to appropriate unassigned Stormwater Fund Balance, not to exceed $325,000, to the Capital Fund to be used for the local match for the Old College Drive Ditch Piping project Consent Agenda Item #10 - An ordinance amending Chapter 38 of the Code of the City of Suffolk to Incorporate the International Fire Code – 2012 Edition into the Fire Prevention Code of the City of Suffolk, Virginia Consent Agenda Item #11 - An ordinance amending Chapter 38 of the Code of the City of Suffolk pertaining to Smoke Detectors (This item was removed from the Consent Agenda for consideration at a later date.) Consent Agenda Item #12 - A resolution confirming the appointment of Holt W. Butt as Deputy City Assessor Council Member Fawcett asked for a report on Consent Agenda Items #7 through #12 - an ordinance amending Chapter 2, Sections 2-242 and 2-244 of the Code of the City of Suffolk concerning the Early Childhood Development Commission; an ordinance to amend City Code, Chapter 74 – Streets and Sidewalks Sections 74-284, 74-286, 74-288, 74-290, 74-292, 74-296, and 74-297 concerning permitting and surety requirement for work performed in the City’s right of way; an ordinance to appropriate unassigned Stormwater Fund Balance, not to exceed $325,000, to the Capital Fund to be used for the local match for the Old College Drive Ditch Piping project; an ordinance amending Chapter 38 of the Code of the City of Suffolk to Incorporate the International Fire Code – 2012 Edition into the Fire Prevention Code of the City of Suffolk, Virginia; and a resolution confirming the appointment of Holt W. Butt as Deputy City Assessor. Referring to Consent Agenda Item #7, Interim City Manager Patrick Roberts submitted a summation of the background information as printed in the official agenda. Referring to Consent Agenda Items #8 and #9, Public Works Director Eric Nielsen provided an overview of the background information as printed in the official agenda. Referring to the Consent Agenda Item #10, Acting Deputy City Manager D. Scott Mills gave a report on the background information as printed in the official agenda. Referring to the Consent Agenda Item #12, Interim City Manager Roberts summarized the background information as printed in the official agenda. Council Member Goldberg, on a motion seconded by Council Member Fawcett, moved to approve the Consent Agenda Items #7 through 10 and #12, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 3 City Council Regular Meeting July 15, 2015 PUBLIC HEARINGS Public Hearing – An ordinance to grant a Conditional Use Permit to establish a place of worship, small, under 6,000 square feet in main sanctuary on property located at 430 North Main Street, Zoning Map 34G11(A), Parcel 137, C06-15 Utilizing a PowerPoint presentation, Acting Planning and Community Development Director Robert Goumas, offered a review of the background information as printed in the official agenda. Annette Williams, 4027 Brians Lane, applicant, spoke in support of the proposed ordinance as presented. Hearing no additional speakers, the public hearing was closed. Council Member Duman, on a motion seconded by Council Member Ward, moved to approve the ordinance, with conditions, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE TO GRANT A CONDITIONAL USE PERMIT TO ESTABLISH A PLACE OF WORSHIP, SMALL, UNDER 6,000 SQUARE FEET IN MAIN SANCTUARY ON PROPERTY LOCATED AT 430 NORTH MAIN STREET, ZONING MAP 34G11(A), PARCEL 137, C06-15 Public Hearing – An ordinance to grant a Conditional Use Permit to establish a 195’ monopole telecommunications tower and associated equipment, on property located at 2133 Copeland Road, Zoning Map 54, Parcel(s) 55; C07-15 Utilizing a PowerPoint presentation, Acting Planning and Community Development Director Goumas submitted a report on the background information as printed in the official agenda. Fredrick Womble, 4400 Stuart Andrew Boulevard, Charlotte, North Carolina, agent, representing SBA Network Services, LLC and Verizon Wireless, applicants, spoke in support of the proposed ordinance as presented. Hearing no additional speakers, the public hearing was closed. Council Member Milteer, on a motion seconded by Council Member Duman, moved to approve the ordinance, with conditions, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 4 City Council Regular Meeting July 15, 2015 AN ORDINANCE TO GRANT A CONDITIONAL USE PERMIT TO ESTABLISH A 195-FOOT MONOPOLE TELECOMMUNICATIONS TOWER AND ASSOCIATED EQUIPMENT ON PROPERTY LOCATED AT 2133 COPELAND ROAD, ZONING MAP 54, PARCEL(S) 55, C07-15 Public Hearing – An ordinance to grant a Conditional Use Permit to establish an amusement/entertainment/recreation center, indoor on property located at 1000 Bowen Parkway – Suite D, Zoning Map 20, Parcel 22B*1; C08-15 Utilizing a PowerPoint presentation, Acting Planning and Community Development Director Goumas gave a synopsis of the background information as printed in the official agenda. Hearing no speakers, the public hearing was closed. Vice Mayor Bennett, on a motion seconded by Council Member Ward, moved to approve the ordinance, with conditions, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE TO GRANT A CONDITIONAL USE PERMIT TO ESTABLISH AN AMUSEMENT/ENTERTAINMENT/RECREATION CENTER, INDOOR, (INDOOR ATHLETIC AND FITNESS FACILITY) ON PROPERTY LOCATED AT 1000 BOWEN PARKWAY – SUITE D, ZONING MAP 20, PARCEL 2B*1; C08-15 ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS Resolution – A resolution approving the financing of Energy Efficiency Improvements by the Western Tidewater Regional Jail Authority Utilizing a PowerPoint presentation, Jimmy Sanderson, Senior Vice President, Davenport and Company, the City’s financial advisors, submitted a review of the background information as printed in the official agenda. Council Member Duman, on a motion seconded by Council Member Ward, moved to approve the resolution, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 A RESOLUTION APPROVING THE FINANCING OF ENERGY EFFICIENCY IMPROVEMENTS BY THE WESTERN TIDEWATER REGIONAL JAIL AUTHORITY 5 City Council Regular Meeting July 15, 2015 STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a public hearing to be held on August 19, 2015, to receive public comment on the conveyance of a previously vacated portion of Mulberry Street to the adjacent property owner via quitclaim deed Council Member Fawcett, on motion seconded by Council Member Milteer, moved to schedule a public hearing to be held on August 19, 2015, to receive public comment on the conveyance of a previously vacated portion of Mulberry Street to the adjacent property owner via quitclaim deed, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 Motion – A motion to schedule a Work Session for August 19, 2015, at 4:00 p.m., unless cancelled Council Member Fawcett, on motion seconded by Council Member Duman, moved to schedule a Work Session for August 19, 2015, at 4:00 p.m. unless cancelled, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 NON-AGENDA SPEAKERS John Anderson, 5120 Hoffler Street, representing self, opined about a drainage issue. NEW BUSINESS City Clerk Dawley presented the boards and commissions nomination for City Council’s consideration: Parks and Recreation Advisory Commission – Henry Buck, Jr. Council Member Fawcett, on a motion seconded by Council Member Duman, moved to appoint the above referenced individual to the aforementioned body, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward. 8 NAYS: None 0 6 City Council Regular Meeting July 15, 2015 ANNOUNCEMENTS AND COMMENTS Utilizing PowerPoint presentation, Media and Community Relations Manager Tim Kelley reported on the following: the City’s receipt of the Outstanding Achievement in Popular Financial Reporting Award from the Government Finance Officers Association; the City’s ranking as one of the top 20 cities in America for veterans in 2015 by Nerdwallet; upcoming community forums and ongoing online survey to receive citizen input regarding new City Manager; ribbon cutting for Navy Federal Credit Union; the upcoming Suffolk Police Department Dog Walker Watch kickoff; the upcoming National Night Out Duck Pluck; the upcoming National Night Out; and the City’s roadway maintenance webpage. Council Member Ward called on Public Works Director Nielsen to address the issues raised by Mr. Anderson under the Non-Agenda Speakers portion of tonight’s meeting. Public Works Director Nielsen explained that staff has visited the site and there is an undersized pipe in the ditch. He added that there are no records regarding who installed the ditch, and he recommended a comprehensive study of the impacted area in the next Capital Improvement Plan. Council Member Ward offered condolences to the family of the late Andrew Heidelberg. Council Member Ward thanked Public Works Director Nielsen and Interim City Manager Roberts for meeting with residents in the Pughsville area. Council Member Ward reported he attended a meeting of the Harbourview Homeowners Association and a meeting at Metropolitan Baptist Church. Council Member Ward thanked City Council for their support of Consent Agenda Item #9 - an ordinance to appropriate unassigned Stormwater Fund Balance, not to exceed $325,000, to the Capital Fund to be used for the local match for the Old College Drive Ditch Piping project. Council Member Milteer advised he attended a prayer vigil at Westminster Reformed Presbyterian Church for the victims of the shooting at the Emanuel African Methodist Episcopal Church in Charleston, South Carolina. Council Member Milteer reported that the railroad track on Wellons Street was in need of repair. Council Member Milteer encouraged residents to attend an upcoming community meeting regarding the extension of City water and sewer services to the Turlington Road area. Council Member Johnson reported on a tour of the USS Harry S. Truman. Council Member Goldberg advised he attended a prayer vigil at Westminster Reformed Presbyterian Church for the victims of the shooting at the Emanuel African Methodist Episcopal Church in Charleston, South Carolina. Council Member Fawcett opined about the City’s recent awards. Council Member Fawcett encouraged residents to support the upcoming Fill the Boot Fundraiser. Council Member Fawcett opined about the City’s raking as one of the top 20 cities in America for veterans in 2015 by Nerdwallet. 7 City Council Regular Meeting July 15, 2015 Council Member Fawcett advised that he attended the Public Safety Standing Committee meeting. Council Member Fawcett opined about National Night Out. Council Member Fawcett advised he attended a prayer vigil at Westminster Reformed Presbyterian Church for the victims of the shooting at the Emanuel African Methodist Episcopal Church in Charleston, South Carolina. Council Member Duman welcomed the new Deputy City Assessor Holt Butt. Council Member Duman encouraged residents to participate in the Obici Place and new City Manager online surveys. Council Member Duman thanked the Suffolk Police Department for their assistance with an incident at Walmart. Council Member Duman advised he attended a prayer vigil at Westminster Reformed Presbyterian Church for the victims of the shooting at the Emanuel African Methodist Episcopal Church in Charleston, South Carolina. Vice Mayor Bennett reported he attended the Navy Federal Credit Union ribbon cutting. Vice Mayor Bennett advised he attended a prayer vigil at Westminster Reformed Presbyterian Church for the victims of the shooting at the Emanuel African Methodist Episcopal Church in Charleston, South Carolina. Vice Mayor Bennett opined about the City’s raking as one of the top 20 cities in America for veterans in 2015 by Nerdwallet. Vice Mayor Bennett thanked the Suffolk Police Department for their assistance. Vice Mayor Bennett encouraged residents to support the upcoming Fill the Boot Fundraiser. Vice Mayor Bennett opined about National Night Out. Vice Mayor Bennett encouraged residents to participate in the Obici Place and new City Manager online surveys. Mayor Johnson welcomed new Deputy City Assessor Holt Butt. Mayor Johnson announced the City of Suffolk finished second in the United States in the American Heart Association HeartChase fundraiser. Mayor Johnson advised she attended a prayer vigil at Westminster Reformed Presbyterian Church for the victims of the shooting at the Emanuel African Methodist Episcopal Church in Charleston, South Carolina. 8 City Council Regular Meeting July 15, 2015 Mayor Johnson encouraged residents to support the upcoming Fill the Boot Fundraiser and National Night Out. Council Member Duman, on a motion seconded by Vice Mayor Bennett, moved to adjourn, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 8:27 p.m. Teste: ________________________________________________ Erika S. Dawley, MMC, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: AUGUST 19, 2015 9