City Council Meeting Agendas

City Council Regular Meeting October 7, 2020 Regular Meeting of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, October 7, 2020, at 6:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Leroy Bennett, Vice Mayor Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Curtis R. Milteer, Sr. Lue R. Ward, Jr. Albert S. Moor, Interim City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT Michael D. Duman (excused) CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Council Member Milteer offered the Invocation and led the Pledge of Allegiance. City Clerk Dawley called the roll, and Mayor Johnson announced that Council Member Duman was excused. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of October 7, 2020, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Fawcett, on a motion seconded by Council Member Goldberg, moved to approve the resolution, as presented, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF OCTOBER 7, 2020, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting October 7, 2020 APPROVAL OF THE MINUTES Vice Mayor Bennett, on a motion seconded by Council Member Johnson, moved to approve the minutes from the July 1, 2020, Work Session and Regular Meeting, as presented, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson advised that a motion was in order at this time to adopt the agenda, as presented. Council Member Fawcett, on a motion seconded by Council Member Goldberg, to adopt the agenda, as presented, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - An ordinance to appropriate a portion of the 2020 bond sale proceeds to the Fiscal Year 2020-2021 Information Technology Fund Budget for the purchase of mobile public safety radios and technology enhancements Consent Agenda Item #8 - An ordinance to accept and appropriate funds from the Virginia 9-1-1 Services Board's Public Safety Answering Point Grant Program for the Suffolk Police Department Consent Agenda Item #9 - An ordinance to accept and appropriate funds from the Virginia Department of Criminal Justice Services for the Suffolk Police Department Consent Agenda Item #10 - An ordinance to accept and appropriate funds from the Virginia Department of Emergency Management for the Suffolk Department of Fire and Rescue Consent Agenda Item #11 - A resolution authorizing the City Manager to execute a change order to an agreement with Motorola Solutions, Incorporated for the replacement of public safety radios 2 City Council Regular Meeting October 7, 2020 Referring to Consent Agenda Items #7 through #11, Interim City Manager Moor submitted a review of the background information as printed in the official agenda. Council Member Fawcett, on a motion seconded by Council Member Ward, moved to approve the Consent Agenda, as presented, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 PUBLIC HEARINGS There were no items under this portion of the agenda. ORDINANCES Ordinance – An ordinance authorizing payment of Emergency Communications Operator Recruitment Bonuses Utilizing a PowerPoint presentation, Interim Police Chief Alfred Chandler submitted a summation of the background information as printed in the official agenda. Vice Mayor Bennett, on a motion seconded by Council Member Ward, moved to approve the ordinance, as presented. Referring to the presentation, Mayor Johnson queried about the classification of emergency communication operators. Interim Police Chief Chandler advised that the classification of emergency communication operators differs from locality to locality. He added that in Suffolk, emergency communications operators would have to be certified in a number of areas. Vice Mayor Bennett, on a motion seconded by Council Member Ward, moved to approve the ordinance, as presented, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 AN ORDINANCE AUTHORIZING PAYMENT OF EMERGENCY COMMUNICATIONS OPERATOR RECRUITMENT BONUSES Ordinance – An ordinance to rezone and amend the official zoning map of the City of Suffolk to amend the previously approved proffered conditions for property located at 6460 and 6472 Hampton Roads Parkway, Zoning Map 6, Parcels 27C*l *A and 27C*l *B, Account Numbers 306002412 and 306002410; RZN2020-004 (Conditional) (This item was continued from the August 5, 2020, City Council meeting.) 3 City Council Regular Meeting October 7, 2020 Utilizing a PowerPoint presentation, Planning and Community Development Director David Hainley gave a review of the background information as printed in the official agenda. He added that the applicant has submitted the following amendment to proffer number four for consideration in the proposed ordinance: “During all hours of operation, at least one employee shall be on site.” Council Member Fawcett moved to approve the proposed ordinance, with conditions, as presented. The motion failed to receive a second. Referring to the presentation, Vice Mayor Bennett opined about the feasibility of disallowing a left turn into the proposed car wash and requiring an entrance via a U-turn at the adjacent traffic signal. Planning and Community Development Director Hainley said that the staff recommended allowing a left turn into the car wash, because there is a stacking lane available. Referring to the presentation, Vice Mayor Bennett queried about the number of vehicles that will be able to be stacked in the proposed left turn into the proposed car wash. Planning and Community Development Director Hainley stated that four vehicles could stack in the proposed left turn lane. Council Member Fawcett moved to approve the proposed ordinance, with proffers number one through three, as presented, proffer number four with the following amendment - “During all hours of operation, at least one employee shall on site.” - and proffers number five and six as presented. The motion failed to receive a second. Referring to the presentation, Council Member Ward called for clarification about the ability to make a left turn into the proposed car wash from Harbourview Boulevard. Planning and Community Development Director Hainley replied in the affirmative. Council Member Ward opined about the number of cars using the roadway adjacent to the parcel under consideration and the process of determining the maximum number of cars related to the proposed car wash. Interim City Manager Moor advised that the Traffic Engineering Division has provided its findings as printed in the official agenda, and they support the all of the proposed proffers. Council Member Ward asked about the process used to determine whether a requested use submitted in a land use application is unsafe. Planning and Community Development Director Hainley reported that all land use applications are required to undergo a Traffic Impact Analysis, which helps make that type of determination. Council Member Fawcett, on a motion seconded by Council Member Goldberg, moved to approve the proposed ordinance, with proffers number one through three, as presented, proffer number four with the following amendment - “During all hours of operation, at least one employee shall on site.” - and proffers number five and six as presented. Referring to the presentation, Council Member Johnson requested clarification about the ability to turn left or right, exiting the neighborhood adjacent to the parcel under consideration. Planning and Community Development Director Hainley replied in the affirmative. Referring to the presentation, Council Member Johnson queried about the ability to take a left turn exiting the proposed car wash. Planning and Community Development Director Hainley explained that no left turns will be permitted to exit the car wash. 4 City Council Regular Meeting October 7, 2020 Council Member Ward solicited information about the ability to take a left turn to exit the Huntersville community. Planning and Community Development Director Hainley said that there are no left turn restrictions as it relates to the Huntersville community’s access to Harborview Boulevard. Referring to the presentation, Mayor Johnson called for an alternative photograph displaying the proximity of the proposed car wash to the Huntersville community. Planning and Community Development Director Hainley stated that an alternative photograph is not available. Council Member Fawcett, on a motion seconded by Council Member Goldberg, moved to approve the proposed ordinance, with proffers number one through three, as presented, proffer number four with the following amendment - “During all hours of operation, at least one employee shall on site.” - and proffers number five and six as presented, by the following roll call vote: AYES: Mayor L. Johnson, and Council Members Goldberg, Fawcett, and Milteer 4 NAYS: Vice Mayor Bennett and Council Members Johnson and Ward (Council Member Duman was excused.) 3 AN ORDINANCE TO REZONE AND AMEND THE OFFICIAL ZONING MAP OF THE CITY OF SUFFOLK TO AMEND THE PREVIOUSLY APPROVED PROFFERED CONDITIONS FOR PROPERTY LOCATED AT 6460 AND 6472 HAMPTON ROADS PARKWAY, ZONING MAP 6, PARCELS 27C*L *A AND 27C*L *B, ACCOUNT NUMBERS 306002412 AND 306002410; RZN2020-004 (CONDITIONAL) Ordinance – An ordinance consenting to the issuance and sale of bond by the Economic Development Authority of the City of Suffolk to refinance the Health and Human Services Building Utilizing a PowerPoint presentation, David Rose, Senior Vice President, Davenport and Company, the City’s financial advisors, supplied a summation of the background information as printed in the official agenda. Council Member Fawcett, on a motion seconded by Council Member Goldberg, moved to approve the ordinance, as presented, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 AN ORDINANCE CONSENTING TO THE ISSUANCE AND SALE OF BOND BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE CITY OF SUFFOLK TO REFINANCE THE HEALTH AND HUMAN SERVICES BUILDING RESOLUTIONS There were no items under this portion of the agenda. STAFF REPORTS There were no items under this portion of the agenda. 5 City Council Regular Meeting October 7, 2020 MOTIONS Motion – A motion to schedule a City Council Work Session, for Wednesday, October 21, 2020, at 4:00 p.m., unless cancelled Council Member Fawcett, on a motion seconded by Vice Mayor Bennett, moved to schedule a City Council Work Session, for Wednesday, October 21, 2020, at 4:00 p.m., unless cancelled, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 NON-AGENDA SPEAKERS Richard Najarian, 1548 White Dogwood Trail, representing self, requested the removal of Crittenden/Eclipse area from the Northern Growth Area of the Comprehensive Plan. Chris Dove, 852 Colonel Meade Drive, representing self, opined about systemic racism and funding for public education. Claudia Holland, 9351 Rivershore Drive, representing self, opined about development in Crittenden/Eclipse area. John Ward, 5999 Bennett’s Creek Lane, representing self, opined about development in Crittenden/Eclipse area. NEW BUSINESS City Clerk Dawley presented the following board and commission nominations to the respective bodies: Economic Development Authority of the City of Suffolk (at large representative) – BJ Willie; Community Criminal Justice Board – Interim City Manager Albert Moor; Hampton Roads Planning District Commission – Vice Mayor Leroy Bennett and Interim City Manager Albert Moor; Hampton Roads Planning District Commission Executive Committee – Interim City Manager Albert Moor; Southeastern Public Service Authority – Interim City Manager Albert Moor; and Western Tidewater Water Authority – Interim City Manager Albert Moor. Vice Mayor Bennett, on a motion seconded by Council Member Fawcett, moved to nominate and appoint the above referenced individuals to the aforementioned bodies, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 Council Member Fawcett requested information regarding the observation of Fire Prevention Week. Fire Chief Michael Barakey announced that the theme of this year’s observance is “Cooking Safety”. 6 City Council Regular Meeting October 7, 2020 Vice Mayor Bennett queried about the status of the hazardous duty pay for employees, specifically the feasibility of a separate check in lieu of including the hazardous duty pay in a regularly scheduled paycheck. Mayor Johnson reiterated the question. Interim City Manager Moor explained that a briefing would be given to City Council about this matter on October 21, 2020. He added that the hazardous duty pay would be provided to all impacted employees by the end of month. Finance Director Tealen Hansen advised that the Internal Revenue Service requires that the City tax employees at a higher rate if a separate check is issued. She concluded that that the City is recommending that the hazardous duty pay for all impacted employees is included in a regularly scheduled paycheck. Council Member Fawcett inquired about the feasibility of delineating the hazardous duty pay amount from the regular pay on an impacted employee’s paycheck. Finance Director Hansen reported that approach would not be feasible with the current pay system and the Human Resources Department is will be communicating with impacted employees about the matter of hazardous duty pay. Members of City Council opined about hazardous duty pay. Mayor Johnson solicited information about addressing the cost of living adjustment for City employees. Interim City Manager Moor advised that City Administration would be presenting information on this matter in November. Council Member Fawcett opined about adjustment to the City’s pay and classification plan. Interim City Manager Moor replied that matter would also be addressed in November. Council Member Ward asked about the timeline for the dissemination of the hazardous duty pay to all impacted employees. Mayor Johnson stated that the hazardous duty pay would be provided to all impacted employees at the end of month. ANNOUNCEMENTS AND COMMENTS Utilizing a PowerPoint presentation, Media and Community Relations Assistant Director Timothy Kelley provided a report on the following: the grand opening of the High Tide Restaurant and Raw Bar and Rub-A-Dub Dog Care; the expansion of the Suffolk Public Library’s curbside pickup hours and the addition of the Tech2Go Service; the observance of the 2020 National Night “In”; the availability of free litter cleanup kits; the Suffolk Parks and Recreation Department’s Carpool Cinema at Bennett’s Creek Park; the Suffolk Parks and Recreation Department’s Fright Night Drive-Thru Trunk or Treat; the Suffolk Center for Cultural Arts’ Friday Night Fright Nights and the City’s observance of the Columbus Day holiday. Council Member Johnson encouraged residents to be aware of the increase in tractor traffic. Council Member Johnson opined about the need for the expansion of broadband service in the rural areas of the City. Council Member Ward opined about the Rezoning Application RZN2020-004 (Conditional). Council Member Ward encouraged residents to wear their masks to prevent the spread of COVID-19. 7 City Council Regular Meeting October 7, 2020 Council Member Milteer opined about the presentation from Davenport and Company, the City’s financial advisors, about the issuance and sale of bond by the Economic Development Authority of the City of Suffolk to refinance the Health and Human Services Building. Council Member Milteer opined about the need for the expansion of broadband service in the rural areas of the City. Council Member Fawcett thanked Bon Secours and Sentara Healthcare for recent flu vaccine clinics. Council Member Fawcett opined about the observance of Fire Prevention Week. Council Member Fawcett announced he went to High Tide Restaurant and Raw Bar. Council Member Fawcett opined about a recent story on WAVY-TV 10 about development in the City. Council Member Fawcett opined about COVID-19. Council Member Fawcett opined about the presentation from Davenport and Company, the City’s financial advisors, about the issuance and sale of bond by the Economic Development Authority of the City of Suffolk to refinance the Health and Human Services Building. Council Member Goldberg opined about the remarks from Mr. Dove under the Non Agenda Speakers portion of the agenda. Vice Mayor Bennett thanked the Suffolk Fire and Rescue and Suffolk Police Departments for their continued efforts. Vice Mayor Bennett extended his condolences to the family of the late LaNita Wiggins. Vice Mayor Bennett thanked the supporters of the recent Boys and Girls Clubs of Southeast Virginia- Suffolk Unit. Mayor Johnson opined about the remarks from Mr. Dove under the Non Agenda Speakers portion of the agenda. Mayor Johnson encouraged residents to receive their flu vaccinations. Mayor Johnson opined about COVID-19. Council Member Fawcett, on a motion seconded by Vice Mayor Bennett, moved to adjourn, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Goldberg, Fawcett, T. Johnson, Milteer and Ward 7 NAYS: None (Council Member Duman was excused.) 0 8 City Council Regular Meeting October 7, 2020 There being no further business to come before City Council, the regular meeting was adjourned at 7:44 p.m. Teste: ________________________________________________ Erika S. Dawley, MMC, City Clerk APPROVED: MARCH 3, 2021 9