City Council Meeting Packets

City Council Regular Meeting February 5, 2014 Regular Meeting of the Suffolk City Council was held in the City Council Chamber on Wednesday, February 5, 2014, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Charles F. Brown, Vice Mayor Michael D. Duman Roger W. Fawcett Jeffrey L. Gardy Curtis R. Milteer, Sr. Charles D. Parr, Sr. Lue R. Ward, Jr. Selena Cuffee-Glenn, City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Vice Mayor Brown offered the Invocation, and Eagle Scout Connor Munn led the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of February 5, 2014, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Mayor Johnson announced that evaluations of only two City Council appointees, the City Assessor and the City Clerk, had been conducted, and the City Attorney and the City Manager would be considered at the next City Council meeting. Council Member Parr, on a motion seconded by Council Member Duman, moved that the resolution be approved, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF FEBRUARY 5, 2014, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting February 5, 2014 APPROVAL OF THE MINUTES Council Member Parr, on a motion seconded by Council Member Gardy, moved to approve the minutes from the December 18, 2013, Work Session and Regular Meeting as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any of the Consent Agenda items for separate action. She also advised that there was an item that needed to be added to the Consent Agenda – a resolution declaring and rescinding a local emergency. Hearing no requests for removal of any items, Mayor Johnson advised that a motion was in order at this time to adopt the agenda as presented. Council Member Gardy, on a motion seconded by Council Member Duman, moved to add the above referenced item to the Consent Agenda and adopt the remainder of the agenda as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - A resolution authorizing the City Manager to amend the Police Specialized Equipment Storage Building Construction Contract Consent Agenda Item #8 - A resolution authorizing the City Manager to amend the Nansemond Gardens/Wilroy Acres Water System Upgrade Project Engineering Agreement Consent Agenda Item #9 - An ordinance to accept and appropriate funds from the United States Department of Agriculture for the Summer Feeding Program 2 City Council Regular Meeting February 5, 2014 Consent Agenda Item #10 - An ordinance to accept and appropriate one-time asset forfeiture funds from the Office of the Attorney General for the Suffolk Police Department Consent Agenda Item #11 – A resolution declaring and rescinding a local emergency Vice Mayor Brown called for an explanation of Consent Agenda Item #9 - an ordinance to accept and appropriate funds from the United States Department of Agriculture for the Summer Feeding Program. Council Member Duman asked for a report on Consent Agenda Item #7 - a resolution authorizing the City Manager to amend the Police Specialized Equipment Storage Building Construction Contract. Referring to Consent Agenda Item #7, Capital Program and Buildings Director Gerry Jones supplied a summary of the background information as printed in the official agenda. Referring to Consent Agenda Item #9, City Manager Cuffee-Glenn provided an overview of the background information as printed in the official agenda. Council Member Parr, on a motion seconded by Council Member Duman, moved to approve the Consent Agenda, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 PUBLIC HEARINGS There were no items under this portion of the agenda. ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS Resolution – A resolution authorizing the City Manager to execute a Memorandum of Agreement between the Hampton Roads Sanitation District and the cities of Chesapeake, Hampton, Newport News, Norfolk, Poquoson, Portsmouth, Suffolk, Virginia Beach, and Williamsburg; the Town of Smithfield; and the counties of Gloucester, Isle of Wight, and York; and the James City Service Authority to define the roles, responsibilities, and obligations of the parties related to the Regional Wet Weather Management Plan development, financing and implementation Utilizing a PowerPoint presentation, Public Utilities Director Albert Moor submitted a summary of background information as printed in the official agenda. Referring to the presentation, Council Member Fawcett asked whether the proposed resolution could impact the Hampton Roads Sanitation District rates. Public Utilities Director Moor clarified that rates could rise as infrastructure is built. He further explained that a rate increase would be smaller under the terms outlined in the memorandum than it would be should localities undertake the infrastructure improvements individually. 3 City Council Regular Meeting February 5, 2014 Council Member Fawcett solicited additional information on future Hampton Road Sanitation District rate increases. Public Utilities Director Moor advised that the past couple of years have seen an eight-percent annual increase due to work done to meet the requirements of the Chesapeake Bay Preservation Act. Council Member Gardy, on a motion seconded by Council Member Parr, moved to approve the resolution, as presented, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF AGREEMENT BETWEEN THE HAMPTON ROADS SANITATION DISTRICT AND THE CITIES OF CHESAPEAKE, HAMPTON, NEWPORT NEWS, NORFOLK, POQUOSON, PORTSMOUTH, SUFFOLK, VIRGINIA BEACH, AND WILLIAMSBURG; THE TOWN OF SMITHFIELD; AND THE COUNTIES OF GLOUCESTER, ISLE OF WIGHT, AND YORK; AND THE JAMES CITY SERVICE AUTHORITY TO DEFINE THE ROLES, RESPONSIBILITIES, AND OBLIGATIONS OF THE PARTIES RELATED TO THE REGIONAL WET WEATHER MANAGEMENT PLAN DEVELOPMENT, FINANCING AND IMPLEMENTATION STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a public hearing to be held on February 19, 2014, to receive public comment on the proposed Fiscal Year 2015-2024 Capital Improvements Plan Council Member Duman, on motion seconded by Council Member Parr, moved to schedule a public hearing to be held on February 19, 2014, to receive public comment on the proposed Fiscal Year 2015-2024 Capital Improvements Plan, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 Motion - A motion to schedule a Work Session for February 19, 2014, at 4:00 p.m., unless cancelled Council Member Milteer, on motion seconded by Vice Mayor Brown, moved to schedule a Work Session for February 19, 2014, at 4:00 p.m., unless canceled, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 4 City Council Regular Meeting February 5, 2014 NON-AGENDA SPEAKERS There were no speakers registered to address City Council. NEW BUSINESS Mayor Johnson asked City Clerk Dawley if there were any New Business items for consideration. City Clerk Dawley presented the following nominations for City Council’s consideration: Economic Development Authority of the City of Suffolk – James Harold Faulk and Library Board – Sean Bilby and H. Lee Cross IV. Council Member Parr, on a motion seconded by Council Member Gardy, moved to appoint the above referenced individuals to the aforementioned bodies, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 ANNOUNCEMENTS AND COMMENTS Utilizing PowerPoint presentation, Media and Community Relations Manager Timothy Kelley reported on the following activities: City’s efforts during the recent snowstorm; the Budget and Strategic Planning Department’s receipt of the Distinguished Budget Presentation Award from the Government Finance Office Association; Kids Kingdom Child Development Center ribbon cutting; Exhibit of Excellence: Suffolk Student Art Show; free tax preparation at Workforce Development Center; Friends of the Library Book Sale; the Suffolk Public Library Books and Reading for Kids in Suffolk program; Hootenanny at Lone Star Lakes Park Lodge; the accepting of applications for the Youth Public Safety Academy; the City’s observance of the President’s Day holiday and the City’s webpage to report roadway problem and street light outages. Council Member Duman advised he attended the following: a meeting of the Greater Oakland/Chuckatuck Civic League; a meeting of the Cedar Point Homeowners Association and the Suffolk Humane Society fundraiser. Council Member Fawcett announced that he attended the following: the Parks and Recreation Department’s “Thank You Mentor Day” event; the Urban League of Hampton Roads 30th Annual Martin Luther King, Jr. Community Leader’s Breakfast and a meeting of the Cedar Point Homeowners Association. Council Member Fawcett acknowledged all City employees involved in the recent snowstorm. Council Member Fawcett reported he attend the Suffolk Humane Society fundraiser and the Kids Kingdom Child Development Center ribbon cutting. Council Member Gardy thanked the Media and Community Relations Department for publicizing the City’s webpage to report roadway problems and street light outages. Council Member Milteer reported that he went to the Nansemond River and Lakeland High Schools basketball games. 5 City Council Regular Meeting February 5, 2014 Council Member Milteer opined about the proposed Fiscal Year 2015-2024 Capital Improvements Plan. Council Member Parr thanked all City employees for their service during the recent snowstorm. Council Member Ward advised he attend the following events: the Citywide Martin Luther King, Jr. event; the Urban League of Hampton Roads 30th Annual Martin Luther King, Jr. Community Leader’s Breakfast and the Suffolk Humane Society fundraiser. Council Member Ward reported potholes in need of repair on Magnolia Drive. Vice Mayor Brown acknowledged all City employees who assisted during the recent snowstorm. Vice Mayor Brown thanked the Public Works Department for attending a meeting of the Lake Kennedy Civic League. Vice Mayor Brown announced he would be attending the Virginia Municipal League Legislative Day. Mayor Johnson thanked all City employees for their service during the recent snowstorm. Mayor Johnson opined about House Bill 1253 about transportation funding and the proposed Fiscal Year 2015-2024 Capital Improvements Plan. Council Member Gardy, on a motion seconded by Council Member Duman, moved to adjourn, by the following vote: AYES: Council Members Duman, Fawcett, Gardy, Milteer, Parr, Ward, Brown and Johnson 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 7:59 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: MARCH 5, 2014 6