City Council Meeting Packets

City Council Regular Meeting January 21, 2015 Regular Meeting of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, January 21, 2015, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Leroy Bennett, Vice Mayor Michael D. Duman Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Curtis R. Milteer, Sr. Lue R. Ward, Jr. Selena Cuffee-Glenn, City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Council Member Milteer offered the Invocation, and Joseph Askew, Boy Scout Troop #1, led the Pledge of Allegiance to the Flag. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of January 21, 2015, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Milteer, on a motion seconded by Council Member Duman, moved that the resolution be approved, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF JANUARY 21, 2015, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED 1 City Council Regular Meeting January 21, 2015 APPROVAL OF THE MINUTES Council Member Fawcett, on a motion seconded by Council Member Ward, moved to approve the minutes from the December 3, 2014, and December 17, 2014, Work Sessions and Regular Meetings, as presented, by the following vote: AYES: Mayor L. Johnson, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 7 NAYS: None 0 ABSTAIN: Vice Mayor Bennett 1 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any Consent Agenda items for separate action. Council Member Milteer asked for a report on Consent Agenda Item #9 - an ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport. Hearing no requests for removal any of the items, Mayor Johnson advised that a motion was in order at this time to adopt the agenda as outlined. Council Member Duman, on a motion seconded by Council Member Fawcett, moved to adopt the agenda as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - An ordinance to accept and appropriate grant funds from the Obici Healthcare Foundation for the purchase of supplies for the City of Suffolk Sheriff Department 2 City Council Regular Meeting January 21, 2015 Consent Agenda Item #8 - An ordinance to accept and appropriate funds from the Congestion Mitigation and Air Quality Improvement Program funding from the Virginia Department of Transportation for the Bridge Road and Bennett’s Pasture Road Intersection Improvement Project, the Portsmouth Boulevard Park and Ride Lot Improvements Project and the Godwin Boulevard Park and Ride Lot Improvements Project Consent Agenda Item #9 - An ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport Consent Agenda Item #10 - An ordinance to accept and appropriate a grant from the Virginia Office of Emergency Medical Services Rescue Squad Assistance Fund for the Suffolk Department of Fire and Rescue Consent Agenda Item #11 - A resolution authorizing participation in the Virginia Department of Transportation Revenue Sharing Program for Fiscal Year 2016 Consent Agenda Item #12 - A resolution authorizing the City Manager to execute a Cost Sharing and Ownership Agreement with the Hampton Roads Sanitation District Council Member Fawcett sought an explanation of Consent Agenda Items #8, #10 and #12 - an ordinance to accept and appropriate funds from the Congestion Mitigation and Air Quality Improvement Program funding from the Virginia Department of Transportation for the Bridge Road and Bennett’s Pasture Road Intersection Improvement Project, the Portsmouth Boulevard Park and Ride Lot Improvements Project and the Godwin Boulevard Park and Ride Lot Improvements Project; an ordinance to accept and appropriate a grant from the Virginia Office of Emergency Medical Services Rescue Squad Assistance Fund for the Suffolk Department of Fire and Rescue; and a resolution authorizing the City Manager to execute a Cost Sharing and Ownership Agreement with the Hampton Roads Sanitation District, respectively. Council Member Duman called for a summary of Consent Agenda Item #11 - a resolution authorizing participation in the Virginia Department of Transportation Revenue Sharing Program for Fiscal Year 2016. Referring to Consent Agenda Item #7, City Manager Cuffee-Glenn submitted a review of the background information as printed in the official agenda. Referring to Consent Agenda Item #8, Assistant Public Works Director L.J. Hansen offered a summation of the background information as printed in the official agenda. Referring to Consent Agenda Item #9 and #10, City Manager Cuffee-Glenn gave an overview of the background information as printed in the official agenda. Referring to Consent Agenda Item #11 and utilizing a PowerPoint presentation, Assistant Public Works Director Hansen provided a report on the background information as printed in the official agenda. 3 City Council Regular Meeting January 21, 2015 Referring to Consent Agenda Item #11, Council Member Duman opined about the feasibility of using any of the remaining funds from Virginia Department of Transportation Revenue Sharing Program for other projects. Assistant Public Works Director Hansen explained that the City was recently notified by the Virginia Department of Transportation that the Revenue Share application does not meet the eligibility requirements of the program. He added that as the program’s application deadline has passed, the City has received an extension to submit only the projects totaling $885,000 as listed in the background information printed in the official agenda. Referring to Consent Agenda Item #11, Council Member Fawcett called for a clarification of the location of the College Drive Sidewalk project. Assistant Public Works Director Hansen advised the sidewalk would be between Applebee’s and Chick-fil-a. Referring to Consent Agenda Item #11, Council Member Ward asked if the Old College Drive Drainage Improvements project would resume at the terminus of the previous improvement project. Assistant Public Works Director Hansen replied in the affirmative. Council Member Duman, on a motion seconded by Council Member Fawcett, moved to approve the Consent Agenda, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 PUBLIC HEARINGS Public Hearing – An ordinance granting a Conditional Use Permit to establish an accessory dwelling unit on property located at 2336 Box Elder Road, Zoning Map 52, Parcel 34D; C21-14 Utilizing a PowerPoint presentation, Planning and Community Development Director D. Scott Mills submitted a summary of the background information as printed in the official agenda. Hearing no speakers, the public hearing was closed. Referring to the presentation, Council Member Duman called for clarification of condition (e) regarding the prohibition of the rental of the proposed apartment to the general public. Planning and Community Development Director Mills explained that only a member of the applicant’s family could rent the apartment. Council Member Milteer, on a motion seconded by Council Member Goldberg, moved to approve the ordinance, as presented, with conditions, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE TO GRANT A CONDITIONAL USE PERMIT TO ESTABLISH AN ACCESSORY DWELLING UNIT ON PROPERTY LOCATED AT 2336 BOX ELDER ROAD ZONING MAP 52, PARCEL 34D, C21-14 4 City Council Regular Meeting January 21, 2015 Public Hearing – An ordinance granting a Conditional Use Permit to establish a contractor and trade shop (indoor operations and outdoor storage, including heavy vehicles), on property located at 5474 Nansemond Parkway, Zoning Map 20B, Parcel B10; C22-14 Utilizing a PowerPoint presentation, Planning and Community Development Director Mills gave a review of the background information as printed in the official agenda. Hearing no speakers, the public hearing was closed. Council Member Goldberg, on a motion seconded by Council Member Fawcett, moved to approve the ordinance, as presented, with conditions, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE TO GRANT A CONDITIONAL USE PERMIT TO ESTABLISH A CONTRACTOR AND TRADE SHOP (INDOOR OPERATIONS AND OUTDOOR STORAGE, INCLUDING HEAVY VEHICLES), ON PROPERTY LOCATED AT 5474 NANSEMOND PARKWAY, ZONING MAP 20B, PARCEL B10; C22-14 Public Hearing - An ordinance granting a Conditional Use Permit to establish an amusement/entertainment/recreation center (indoor) on property located at 1984 Northgate Commerce Parkway, Zoning Map 20, Parcel(s) 22E*8A, 22E*8B, 22E*8C, 22E*8D, 22E*8E, and 22E*8F; C27-14 Utilizing a PowerPoint presentation, Planning and Community Development Director Mills offered a report on the background information as printed in the official agenda. Daniel Stevens, no address given, applicant, spoke in support of the proposed ordinance as presented. Hearing no additional speakers, the public hearing was closed. Vice Mayor Bennett, on a motion seconded by Council Member Duman, moved to approve the ordinance, with conditions, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ESTABLISH AN AMUSEMENT/ENTERTAINMENT/RECREATION CENTER (INDOOR) ON PROPERTY LOCATED AT 1984 NORTHGATE COMMERCE PARKWAY, ZONING MAP 20, PARCEL(S) 22E*8A, 22E*8B, 22E*8C, 22E*8D, 22E*8E, AND 22E*8F; C27-14 5 City Council Regular Meeting January 21, 2015 ORDINANCES Ordinance – An ordinance amending the proffered conditions associated with Rezoning Request RZ-02-2014, Zoning Map 33A, Parcels M34, BT*35 and BT*36, Ricky’s Custom Carts Utilizing a PowerPoint presentation, Planning and Community Development Director Mills provided a summation of the background information as printed in the official agenda. Council Member Duman, on a motion seconded by Council Member Fawcett, moved to approve the ordinance, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AN ORDINANCE AMENDING THE PROFFERED CONDITIONS ASSOCIATED WITH REZONING REQUEST RZ-02-2014, ZONING MAP 33A, PARCELS M34, BT*35 AND BT*36, RICKY’S CUSTOM CARTS RESOLUTIONS Resolution – A resolution authorizing the acceptance of the conveyance of the land currently known as the Southwestern Elementary School Utilizing a PowerPoint presentation, Capital Programs and Buildings Director Gerry Jones submitted a summary of the background information as printed in the official agenda. Referring to the presentation, Council Member Duman queried about the amount of acreage on the site. Capital Programs and Buildings Director Jones reported the site is 19 acres. Referring to the presentation, Council Member Duman inquired about feasibility of future joint uses of the site with Suffolk Public Schools. Capital Programs and Buildings Director Jones indicated that it might be possible to use the site for future joint City/School uses. Council Member Johnson, on a motion seconded by Council Member Fawcett, moved to approve the resolution, as presented: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 A RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE CONVEYANCE OF THE LAND CURRENTLY KNOWN AS THE SOUTHWESTERN ELEMENTARY SCHOOL STAFF REPORTS There were no items under this portion of the agenda. 6 City Council Regular Meeting January 21, 2015 MOTIONS Motion - A motion to schedule Work Session for February 4, 2015, at 4:00 p.m. Council Member Ward, on motion seconded by Council Member Duman, moved to schedule a Work Session for February 4, 2015, at 4:00 p.m., by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 NON-AGENDA SPEAKERS Chet Hart, 2019 Meade Parkway, representing Western Tidewater Free Clinic, offered information on the clinic’s services and accomplishments. Chris Dove, 852 Colonel Meade Drive, representing self, opined on the City’s conflict of interest policy. NEW BUSINESS City Clerk Dawley presented the following boards and commissions for City Council’s consideration: Early Childhood Development Commission (at large representative) – Virginia Staylor; Economic Development Authority of the City of Suffolk (Nansemond Borough) – Maria Herbert; Planning Council – Jansen Butler; Western Tidewater Community Services Board – Brian Melchor; Hampton Roads Transportation Planning Organization (alternate) – Vice Mayor Bennett; Western Tidewater Regional Jail Board – Council Member Lue Ward; Western Tidewater Water Authority – Council Member Donald Goldberg and Council Member Timothy Johnson (alternate). Council Member Fawcett, on a motion seconded by Vice Mayor Bennett, moved to appoint the above referenced individuals to the aforementioned bodies, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward. 8 NAYS: None 0 ANNOUNCEMENTS AND COMMENTS Utilizing PowerPoint presentation, Media and Community Relations Manager Timothy Kelley reported on the following: new Assistant Director of Suffolk Public Library Sarah Townsend; changes in hours of operation for Suffolk Public Library; Finance Director Lenora Reid on the receipt of the Chartered Global Management Accountant designation; a report from the Suffolk Police Department regarding lower crime rates in Suffolk; the recent Suffolk Police Department Badge Pinning Ceremony; the upcoming Whaleyville Community Center Ribbon Cutting; the recent Mrs. Linda’s Kitchen Ribbon Cutting; the upcoming Suffolk Humane Society adopt-a-thon; Zumba classes at the East Suffolk Recreation Center; the upcoming Groundhog Day Celebration at the Visitor’s Center; and the Suffolk On The Alert program. Council Member Goldberg acknowledged the contributions of the Western Tidewater Free Clinic. 7 City Council Regular Meeting January 21, 2015 Council Member Johnson commended the Suffolk Police Department and the staff. Council Member Milteer reported he attended the Annual Suffolk City Wide Dr. Martin Luther King, Jr. Day Celebration. Council Member Milteer encouraged residents to attend the Whaleyville Community Center Ribbon Cutting. Council Member Fawcett opined about the Oath of Office Ceremony. Council Member Fawcett announced he attended the Annual Suffolk City Wide Dr. Martin Luther King, Jr. Day Celebration. Council Member Fawcett congratulated new Assistant Library Director Sarah Townsend and Finance Director Lenora Reid on her receipt of the Chartered Global Management Accountant designation. Council Member Fawcett recognized the Suffolk Fire and Police Departments. Council Member Fawcett opined about the newly organized City Council. Council Member Ward complimented the Western Tidewater Free Clinic on their contributions to the City. Council Member Ward reported he attended the following: a documentary screening regarding the former Nansemond County Training Center and Southwestern High School; a reception for the new Executive Director of Suffolk Partnership for a Healthy Community, Regina Brayboy; the 31st Annual Dr. Martin Luther King, Jr. Community Leaders' Breakfast; and the Annual Suffolk City Wide Dr. Martin Luther King, Jr. Day Celebration. Council Member Duman announced he attended the Annual Suffolk City Wide Dr. Martin Luther King, Jr. Day Celebration and the Massimo Zanetti Beverage USA Dr. Martin Luther King, Jr., Day Celebration. Council Member Duman acknowledged the contributions of the Western Tidewater Free Clinic. Vice Mayor Bennett reported he attended the following: Mrs. Linda’s Kitchen Ribbon Cutting; the Annual Suffolk City Wide Dr. Martin Luther King, Jr. Day Celebration; and the Suffolk Police Department Badge Pinning Ceremony. Vice Mayor Bennett commended the Suffolk Fire and Police Departments. Vice Mayor Bennett reported the following requests from the East Suffolk Gardens Civic League: the installation of a flashing light at Truman Road and Sixth Street and repair of potholes on Truman Road. Vice Mayor Bennett advised that the Suffolk Meadows Home Owners Association has requested the installation of a No Thru Traffic Sign. 8 City Council Regular Meeting January 21, 2015 Vice Mayor Bennett stated he received an email about traffic concerns on Nansemond Parkway and Wilroy Road. Mayor Johnson complimented the Western Tidewater Free Clinic on their contributions to the City. Mayor Johnson reported she attended the following: a luncheon at the Crossings at Harbour View; the 31st Annual Dr. Martin Luther King, Jr. Community Leaders' Breakfast; the Annual Suffolk City Wide Dr. Martin Luther King, Jr. Day Celebration; the Massimo Zanetti Beverage USA Dr. Martin Luther King, Jr., Day Celebration; and a Hampton Roads Military and Federal Facilities Alliance reception for Rear Admiral Ricky Williamson, Commander Navy Region Mid-Atlantic. Mayor Johnson announced the upcoming Navy Information Dominance Forces Establishment Ceremony. Mayor Johnson congratulated Finance Director Lenora Reid on her receipt of the Chartered Global Management Accountant designation. Mayor Johnson advised she attended a reception for the new Executive Director of Suffolk Partnership for a Healthy Community, Regina Brayboy. Council Member Fawcett, on a motion seconded by Council Member Milteer, moved to adjourn, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 8:27 p.m. Teste: ________________________________________________ Erika S. Dawley, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: MARCH 4, 2015 9