City Council Meeting Packets

City Council Regular Meeting September 2, 2015 Regular Meeting of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, September 2, 2015, at 7:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Leroy Bennett, Vice Mayor Michael D. Duman Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Curtis R. Milteer, Sr. Lue R. Ward, Jr. Patrick G. Roberts, Interim City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None CALL TO ORDER/INVOCATION/PLEDGE OF ALLEGIANCE Mayor Johnson called the meeting to order. Council Member Milteer offered the Invocation and the Pledge of Allegiance to the Flag. APPROVAL OF THE MINUTES Council Member Fawcett, on a motion seconded by Council Member Duman, moved to approve the minutes from the August 19, 2015, Work Session and Regular Meeting, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 SPECIAL PRESENTATIONS Special Presentation - Suffolk Relay for Life Golf Tournament Police Chief Thomas Bennett offered brief remarks and introduced Heather Howell, Co-Chair, Suffolk Relay for Life and Chelsea Peeples, American Cancer Society. Ms. Howell and Ms. Peeples offered remarks. Police Chief Bennett and Mayor Johnson presented the above referenced check to Ms. Howell and Ms. Peeples. 1 City Council Regular Meeting September 2, 2015 REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA Mayor Johnson asked if any members of City Council wished to remove any Consent Agenda items for separate action. Hearing no additional requests for removal any of the items, Mayor Johnson advised that a motion was in order at this time to adopt the agenda as presented. Council Member Fawcett, on a motion seconded by Council Member Duman, moved to adopt the agenda as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA City Clerk Dawley presented the following Consent Agenda items: Consent Agenda Item #7 - An ordinance to accept and appropriate funds from the Walmart Community Grant for the City of Suffolk Sheriff Department Consent Agenda Item #8 - An ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport Automated Weather Observing System inspections Consent Agenda Item #9 - An ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport in support of weed control Consent Agenda Item #10 - An ordinance to accept and appropriate additional funds from the Virginia Department of Criminal Justice Services for the Fifth Judicial District Community Corrections Program Consent Agenda Item #11 - An ordinance to accept and appropriate a Justice Assistance Grant from the United States Department of Justice in support of the Suffolk Police Department and Office of the Commonwealth’s Attorney Consent Agenda Item #12 - An ordinance to accept and appropriate funds from the Virginia Department of Motor Vehicles Highway Safety Grant Program for the Suffolk Police Department 2 City Council Regular Meeting September 2, 2015 Council Member Fawcett requested summaries of Consent Agenda Items #7, #10 and #11 - an ordinance to accept and appropriate funds from the Walmart Community Grant for the City of Suffolk Sheriff Department; an ordinance to accept and appropriate additional funds from the Virginia Department of Criminal Justice Services for the Fifth Judicial District Community Corrections Program; and an ordinance to accept and appropriate a Justice Assistance Grant from the United States Department of Justice in support of the Suffolk Police Department and Office of the Commonwealth’s Attorney. Council Member Milteer called for a summary of Consent Agenda Item #9 - an ordinance to accept and appropriate funds from the Commonwealth of Virginia Department of Aviation for the Suffolk Executive Airport in support of weed control. Council Member Duman solicited information on Consent Agenda Item #12 - an ordinance to accept and appropriate funds from the Virginia Department of Motor Vehicles Highway Safety Grant Program for the Suffolk Police Department. Referring to Consent Agenda Items #7, #9, #10, #11 and #12, Interim City Manager Patrick Roberts submitted a summation of the background information as printed in the official agenda. Referring to Consent Agenda Item #12, Mayor Johnson sought an explanation about occupant protection enforcement. Interim City Manager Roberts stated the language refers to seatbelts. Council Member Fawcett, on a motion seconded by Council Member Duman, moved to approve the Consent Agenda, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 PUBLIC HEARINGS There were no items under this portion of the agenda. ORDINANCES Ordinance – An ordinance to amend the approved proffered condition pertaining to the exterior architectural design and building material used for construction of the proposed Bon Secours Cancer Center located at 5818 Harbour View Boulevard, Zoning Map 13, Parcel 2F; RZ03A-10 Utilizing a PowerPoint presentation, Acting Planning and Community Development Director Robert Goumas offered a summation of the background information as printed in the official agenda. Council Member Ward, on a motion seconded by Council Member Milteer, moved to approve the ordinance, as presented, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 3 City Council Regular Meeting September 2, 2015 AN ORDINANCE TO AMEND THE APPROVED PROFFERED CONDITION PERTAINING TO THE EXTERIOR ARCHITECTURAL DESIGN AND BUILDING MATERIAL USED FOR CONSTRUCTION OF THE PROPOSED BON SECOURS CANCER CENTER LOCATED AT 5818 HARBOUR VIEW BOULEVARD, ZONING MAP 13, PARCEL 2F; RZ03A-10 RESOLUTIONS There were no items under this portion of the agenda. STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion – A motion to schedule a public hearing for the September 16, 2015, City Council meeting, regarding authorizing the issuance and sale of Water and Sewer Revenue and Refunding Bonds, Series 2015 Council Member Fawcett, on motion seconded by Council Member Duman, moved to schedule a public hearing for the September 16, 2015, City Council meeting, regarding authorizing the issuance and sale of Water and Sewer Revenue and Refunding Bonds, Series 2015, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 Motion – A motion to schedule a Work Session for September 16, 2015, at 4:00 p.m., unless cancelled Council Member Fawcett, on motion seconded by Vice Mayor Bennett, moved to schedule a Work Session for September 16, 2015, at 4:00 p.m. unless cancelled, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 NON-AGENDA SPEAKERS John Moore, 4165 Pruden Boulevard, was not present when called. NEW BUSINESS Mayor Johnson asked Human Resources Director Nancy Olivo to give a status report on the City Manager search. Human Resources Director Olivo advised City Council that the position has been advertised and will close on September 10th. She added that once the advertisement period has ended, the Human Resources Department will make the applications and resumes available for review by the two City Council members designated to act as subcommittee for the body. She concluded that the next step would be to schedule and conduct interviews. 4 City Council Regular Meeting September 2, 2015 Referring to the presentation, Mayor Johnson opined about the process for all members of City Council to review the applications and resumes. Human Resources Director Olivo stated that any member of City Council that would like to review this information can contact her, and she will make the material available for review. Referring to the presentation, Council Member Duman queried about the process to determine which candidates are qualified for consideration. Human Resources Director Olivo explained that all of the applications and resumes will be available for review. She added that there will be two categories – those applicants who meet the qualifications as outlined in the advertisement and those applicants who do not meet the qualifications. Referring to the presentation, Council Member Duman requested an explanation of the feasibility of any other members of City Council participating in the initial interviews with the two City Council members designated to act as the subcommittee for the body. City Attorney Holland advised that the State Code only permits the two City Council members designated to act as the subcommittee for the body to convene on this matter. She added that if three or more members of City Council were to convene on this matter, it would constitute a meeting as defined by the State Code. She concluded that would also include any communication via electronic mail on this matter. Referring to the presentation, Council Member Duman asked about the feasibility of a member of City Council outside of the subcommittee to recommend an individual for consideration. City Attorney Holland stated that in this instance, City Council could have a closed meeting to address this matter. Referring to the presentation, Council Member Fawcett inquired about the ability of a member of City Council to recommend an individual for consideration without having a Closed Meeting. City Attorney Holland indicated that under that scenario, an individual member of City Council could contact Human Resources Director Olivo to recommend an individual for consideration. Referring to the presentation, Council Member Ward called for the closing date for applications. Human Resources Director Olivo said the closing date for applications is September 10th. Referring to the presentation, Council Member Ward asked if all the members of City Council will be able to ask the applicants questions. Referring to the presentation, Council Member Johnson sought information about the timeline for the entire process. Human Resources Director Olivo said the time frame would depend on the number of applications and the availability of the applicants for interviews. She added that if all goes well, an individual could be in place by November. Referring to the presentation, Council Member Ward sought clarification on the number of views on the City’s online advertisement. Human Resources Director Olivo said that 362 people viewed the City’s online advertisement. Council Member Ward asked whether it is possible to see who viewed the City’s online advertisement. Human Resources Director Olivo replied that not everyone who viewed the City’s online advertisement applied for the position. 5 City Council Regular Meeting September 2, 2015 ANNOUNCEMENTS AND COMMENTS Utilizing PowerPoint presentation, Media and Community Relations Manager Tim Kelley reported on the following: the National Night Out Community Awards; John Gray, Suffolk Fire and Rescue Department, 2nd Place Winner, Road Bike Time Trial Competition at the Fairfax 2015 World Police and Fire Games; Suffolk Fire and Rescue Department Awards and Recognition Ceremony; the observance of National Library Card Sign-up Month; the Taste of Suffolk; the R(e)cycling Drive and Tire Amnesty Day; the Suffolk Humane Society adopt-a-thons; the City’s observance of the Labor Day holiday; and the City’s severe weather tips and updates webpage. Council Member Johnson advised he attended the following: the Suffolk Public School’s New Teacher Breakfast, the Suffolk Public School’s Convocation and the Holy Neck and Holland Ruritan Clubs Beach Music Night. Council Member Johnson extended his condolences to Roy Waller, Commissioner, Suffolk Redevelopment and Housing Authority, on the passing of his wife. Council Member Milteer reported he attend the Suffolk Public School’s New Teacher Breakfast. Council Member Milteer advised that the grass was high in the cemetery near the City’s Human Resources Building. Council Member Fawcett advised he attended the Suffolk Public School’s New Teacher Breakfast Council Member Fawcett congratulated the National Night Out Community Awards winners and John Gray, Suffolk Fire and Rescue Department, 2nd Place Winner, Road Bike Time Trial Competition at the Fairfax 2015 World Police and Fire Games. Council Member Fawcett reported he attended the Suffolk Fire and Rescue Department Awards and Recognition Ceremony. Council Member Fawcett encouraged residents to participate in the upcoming R(e)cycling Drive and Tire Amnesty Day. Council Member Fawcett advised he attended the Suffolk Public School’s Convocation. Council Member Fawcett thanked City Administration for its assistance with constituent issues. Council Member Goldberg acknowledged the residents of Jericho on their recent Community Day Celebration. Council Member Goldberg thanked City Administration for its assistance with constituent issues. Council Member Ward reported he attended the Suffolk Public School’s New Teacher Breakfast and the Suffolk Fire and Rescue Department Awards and Recognition Ceremony. Council Member Duman advised he attended the Suffolk Public School’s New Teacher Breakfast, the National Night Out Community Awards and the Suffolk Fire and Rescue Department Awards and Recognition Ceremony. 6 City Council Regular Meeting September 2, 2015 Council Member Duman thanked City Administration for its assistance with constituent issues. Council Member Duman opined about the Suffolk Public School’s Convocation. Vice Mayor Bennett reported he attended the Suffolk Fire and Rescue Department Awards and Recognition Ceremony. Vice Mayor Bennett extended his condolences to Roy Waller, Commissioner, Suffolk Redevelopment and Housing Authority, on the passing of his wife. Vice Mayor Bennett thanked City Administration for its assistance with constituent issues. Vice Mayor Bennett advised he attended the Suffolk Public School’s New Teacher Breakfast. Vice Mayor Bennett encouraged residents to attend the upcoming the Genieve Shelter 5K Run/Walk. Council Member Fawcett thanked Public Utilities Director Albert Moor for his assistance. Mayor Johnson thanked City Administration for its assistance with constituent issues. Mayor Johnson reported she attended the Suffolk Fire and Rescue Department Awards and Recognition Ceremony and the Suffolk Public School’s Convocation. Mayor Johnson opined about the observance of National Library Card Sign-up Month and groundbreaking for the new Bon Secours Cancer Center. Mayor Johnson encouraged residents to participate in the following: the Taste of Suffolk; R(e)cycling Drive and Tire Amnesty Day; the Genieve Shelter 5K Run/Walk; and the Walk to End Alzheimer's. Mayor Johnson opined about the recent shooting of two reporters at Smith Mountain Lake. Council Member Duman, on a motion seconded by Council Member Fawcett, moved to adjourn, by the following vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 There being no further business to come before City Council, the regular meeting was adjourned at 7:59 p.m. Teste: ________________________________________________ Erika S. Dawley, MMC, City Clerk Approved: ____________________________________________ Linda T. Johnson, Mayor APPROVED: SEPTEMBER 16, 2015 7