City Council Meeting Packets

SUFFOLK CITY GOUNCIL MEETING OF JULY 6,2022 WORK SESSION Begins at 4:00 p.m. REGULAR SESSION Begins at 6:00 p.m.  SUFFOLK CITY COUNCIL WORK SESSION July 6, 2022 4:00 p.m. City Council Chamber 1. 2022 Legislative Update 2. Boundaries of Voting Precincts in Boroughs and Polling Places 3.* Appointments 4.* Minor Subdivisions * Proposed Items for Closed Session AGENDA: July 6, 2022, Work Session ITEM: 2022 Legislative Update The City’s Legislative Consultant and the City Attorney’s Office will brief City Council on updates from the 2022 General Assembly session. AGENDA: July 6, 2022, Work Session ITEM: Boundaries of Voting Precincts in Boroughs and Polling Places Staff will provide City Council with an overview of the updated and proposed boundaries of precincts in boroughs, and polling places.  SUFFOLK CITY COUNCIL AGENDA July 6, 2022 6:00 p.m. City Council Chamber 1. Call to Order 2. Nonsectarian Invocation 3. Approval of the Minutes 4. Special Presentation – A proclamation in recognition of Parks and Recreation Month 5. Removal of Items from the Consent Agenda and Adoption of the Agenda 6. Agenda Speakers 7. Consent Agenda – An ordinance to accept and appropriate funds from the Virginia 9-1-1 Services Board Public Safety Answering Point Grant Program for the Suffolk Police Department 8. Consent Agenda – An ordinance to accept and appropriate Fiscal Year 2022- 2023 Community Development Block Grant and Home Investment Partnership Program funding from the U.S. Department of Housing and Urban Development 9. Consent Agenda – An ordinance authorizing the City Manager to accept a Deed Open-Space Easement over the common passive open-space within Phase 3 of the Cluster Subdivision Plat for The Preserve at Lake Meade, Tax Map Number 25, Parcel 69*69A*PT34*6; Account Number 252846000; FSB2022-00006 10. Public Hearing – A public hearing to receive public comment on a resolution authorizing the City Manager to execute the Nonexclusive Master Lease Agreement with the Southside Network Authority 11. Staff Report – Capital Projects Update 12. Staff Report – Public Safety Update 13. Motion – A motion to schedule a Public Hearing for July 20, 2022, to receive public comment on an ordinance authorizing the acquisition of real property in fee simple and/or permanent and temporary easements, either by agreement or condemnation, for the Pitchkettle Road Realignment Project 14. Motion – A motion to schedule a public hearing to be held on July 20, 2022, to amend and reordain Chapter 26 of the Code of the City of Suffolk, Virginia, “Elections”, pertaining to the boundaries of precincts in boroughs, and polling places 15. Motion – A motion to cancel the August 3, 2022, City Council Meeting 16. Motion – A motion to schedule a City Council Work Session, for Wednesday, July 20, 2022, at 4:00 p.m., unless cancelled 17. Non-Agenda Speakers 18. New Business 19. Announcements and Comments 20. Adjournment 2  City Council Work Session January 5,2022 Work Session of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, January 5,2022,4:00 p.m. PRESENT Council Members - Michael D. Duman, Mayor, presiding Leroy Bennett, Vice Mayor Shelley Butler Barlow Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Lue R. Ward, Jr. LeOtis L. Williams Erika S. Dawley, City Clerk William E. Hutchings, Jr., City Attorney Albert S. Moor, City Manager ABSENT None UPDATE ON 2021 REDISTRICTING City Attorney Hutchings introduced Robert Loftin, McGuire Woods, LLP, the City's redistricting \/ consultants. Utilizing a PowerPoint presentation, Mr. Loftin gave an update about the above referenced item. Referring to the presentation, Council Member Goldberg inquired about the timeline regarding the completion of the redistricting process. City Attorney Hutchings reported that the redistricting process needs to be completed as soon as possible. Referring to the presentation, Council Member Fawcett called for clarification about the numeration of the proposals. Mr. Loftin stated that proposal number one is map number one and proposal number two is map number two. Members of City Council opined about the proposed maps as presented. Council Member Ward inquired about the borough with the smallest percent of minority voters in 201 1 . Mr. Loftin advised that he did not have that information. Mayor Duman sought clarification about the next steps that would be required by City Council at this time, should City Council not be prepared to take action on any of the proposed maps. City Attorney Hutchings said that Mr. Loftin works for the City Council, therefore, in order for him to receive direction about the preparation of altemative maps, the City Council would need to vote on a motion. City Council Work Session January 5,2022 Council Member Ward moved to that City Council refrain from voting on map number one or map number two and direct Mr. Loftin to present alternative redistricting maps. The motion failed to receive a second. Mayor Duman announced that City Council needs to address scheduling a public hearing about the proposed redistricting maps. He added that that no final decisions regarding any of the proposed maps were under consideration at this time. Mayor Duman outlined the following motion for Council Member Ward's consideration - a motion to direct Mr. Loftin to prepare a third redistricting map for City Council's consideration. Mayor Duman queried about the feasibility of receiving another redistricting map. Mr. Loftin advised that was a feasible option. Council Member Williams asked about the possibility of including all of the street names, should another redistricting map be prepared. Mr. Loftin replied in the affirmative. Council Member Ward, on a motion seconded by Council Member Williams, moved to refrain from voting on map number one or map number two and direct Mr. Loftin to present additional alternative redistricting maps. Referring to the presentation, Council Member Goldberg requested about the legal defensibility of both map number one and map number two. Mr. Loftin reported that both maps are legally defensible and would require approval from the Office of the Attorney General. Mr. Loftin asked Council Member Ward if he had an additional redistricting map. Council Member Ward indicated that he was unsure if it was legally permissible to provide a redistricting map. Mayor Duman outlined the following motion for Council Member Ward's consideration - a motion to direct Mr. Loftin to prepare a third redistricting map for City Council's consideration. Council Member Johnson opined about the feasibility of preparing a third map within the parameters as outlined by City Council. Mr. Loftin advised that a third map could be prepared, but it is doubtful that it would result in many changes from map number one and map number two. Council Member Fawcett queried about the relocation of incumbents, should a third map be prepared for City Council's consideration. Mr. Loftin stated that incumbents would not be relocated if a third map was prepared for City Council's consideration. City Clerk Dawley called for clarification of the motion. Mayor Duman stated that Council Member Ward, on an amended motion seconded by Council Member Williams, moved to direct Mr. Loftin to prepare a third redistricting map for City Council's consideration. City Attorney Hutchings stated that in order for the City to adopt a redistricting plan the City Code requires that the City advertise the changes for two weeks in a newspaper and other places to include a map and the written descriptions of each election district for review in the Office of the City Clerk for public review before City Council can take a vote on any map. He concluded that after that two week period, City Council would have to conduct a public hearing on all maps and then vote on the final map, all within the timeline of the end February 2022 2 City Council Work Session January 5,2022 Council Member Ward, on an amended motion seconded by Council Member Williams, moved to direct Mr. Loftin to prepare a third redistricting map for City Council's consideration, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Johnson, Ward and Williams J NAYS: Council Member Goldberg I Council Member Fawcett clarified that he voted in opposition. City Clerk Dawley restated that the motion to direct Mr. Loftin to prepare a third redistricting map for City Council's consideration was approved by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Johnson, Ward and Williams 6 NAYS: Council Members Fawcett and Goldberg 2 CLOSED MEETING City Clerk Dawley presented the Closed Meeting motion for City Council's consideration: 1. Pursuant to Virginia Code Sections 2.2-3711(AX8) and (A)(1), the consultation with legal counsel employed by a public body regarding specific legal matters requiring the legal advice of such counsel, and the discussion, consideration, or interviews of prospective candidates for appointment and the assignment, appointment, and performance of specific public officers or appointees of the City, specifically the appointments as shown on the attached list for vacancies or term expirations for the Clean Community Commission, Early Childhood Development Commission, Economic Development Authority of the City of Suffolk, Fine Arts Commission, Historic Landmarks Commission, Human Services Advisory Board, Local Board of Building Code Appeals, Parks and Recreation Advisory Commission, Sister Cities Commission, The Planning Council, Tidewater Youth Services and Westem Tidewater Community Service Board; and 2. Pursuant to Virginia Code Section2.2-3711(A)(8), consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically regarding proposed redistricting plans. Council Member Williams, on a motion seconded by Vice Mayor Bennett, moved that City Council convene in a closed meeting for the above referenced purposes, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 a J City Council Work Session January 5,2022 City Council convened in Closed Meeting at4:54 p.m. The Closed Meeting concluded at 4:55 p.m. Teste: Erika S. Dawley, MMC, City Clerk Approved: Michael D. Duman, Mayor 4  City Council Regular Meeting January 5,2022 Regular Meeting of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, January 5,2022, at 6:00 p.m. PRESENT Council Members - Michael D. Duman, Mayor, presiding Leroy Bennett, Vice Mayor Shelley Butler Barlow Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Lue R. Ward, Jr. LeOtis L. Williams Erika S. Dawley, City Clerk William E. Hutchings, Jr., City Attorney Albert S. Moor, City Manager ABSENT None CALL TO ORDERflNVOCATION/PLEDGE OF ALLEGIANCE Mayor Duman called the meeting to order. Council Member Goldberg offered the Invocation and led the \/ Pledge of Allegiance. City Clerk Dawley called the roll, and all members of City Council were in attendance. FREEDOM OF INFORMATION ACT CERTIFICATION City Clerk Dawley presented a resolution certifying the Closed Meeting of January 5,2022, pursuant to Section 2.2-3712 of the Code of Virginia (1950), as amended. Council Member Williams, on a motion seconded by Council Member Fawcett, moved to approve the resolution, as presented, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 A RESOLUTION OF CERTIFICATION OF THE CLOSED MEETING OF JANUARY 5,2022, PURSUANT TO SECTION 2.2-3712 OF THE CODE OF VIRGINIA (1950), AS AMENDED City Council Regular Meeting January 5,2022 APPROVAL OF THE MINUTES Council Member Williams, on a motion seconded by Council Member Goldberg, moved to approve the \/ Jl;,ly 7,2027, Work Session and Regular Meeting, as presented, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 SPECIAL PRESENTATIONS There were no items under this portion of the agenda. REMOVAL OF ITEMS FROM THE CONSENT AGENDA AND ADOPTION OF THE AGENDA As there were no items under the Consent Agenda, Mayor Duman advised that a motion was in order at this time to adopt the agenda, as presented. Vice Mayor Bennett, on a motion seconded by Council Member Johnson, to adopt the agenda, as presented, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett' Goldberg' Johnson' ward and williams 8 NAyS: None 0 AGENDA SPEAKERS There were no speakers under this portion of the agenda. CONSENT AGENDA There were no speakers under this portion of the agenda. PUBLIC HEARINGS Public Hearing - An ordinance authorizing the acquisition of real property in fee simple andlor permanent and/or temporary easements, either by agreement or condemnation, for the Pughsville Drainage Improvements Phase II Project Utilizing a PowerPoint presentation, Public Works Director Robert Lewis gave a summation of the background information as printed in the official agenda. The following individuals spoke in opposition to the proposed ordinance: Delzora Prushe, 498 I Townpoint Road, representing self. Carolyn White, no address provided, representing the Pughsville Civic League. City Council Regular Meeting January 5,2022 Wayne White, 4216 Coltrane Avenue, representing the Pughsville Civic League. Pamela Brandy, 5016 Pearl Street, Chesapeake, Virginia, representing the Pughsville Civic League. Kelly Hengler, 9345 Eclipse Drive, representing the Crittenden-Eclipse-Hobson Heritage Civic League, opined about the proposed ordinance. Jacqueline Cheeseman, 4424 Armstrong Drive, representing self, spoke in opposition to the proposed ordinance. Hearing no additional speakers, the public hearing was closed. Referring to the presentation, Council Member Ward sought information about the land acquisition as it relates to the project. Public Works Director Lewis stated that in order to meet the water mitigation requirements of this phase of the project, the City must obtain the two homes on a paper street that is unbuildable in that area, in accordance with all state and federal right of way acquisition regulations. Referring to the presentation, Vice Mayor Bennett called for information about the potential impact if the proposed ordinance is denied. Public Works Director Lewis explained that should the ordinance be denied, the City would have to find the equivalent square footage to proceed and could potentially have to obtain properties that front a public City street Referring to the presentation, Vice Mayor Bennett queried about the feasibility of adjusting the project 100 feet in order to avoid the right of way acquisition. Public Works Director Lewis replied in the negative as one day, an area paper street might become buildable. Referring to the presentation, Council Member Goldberg asked about the timeline for the study of the project. Public Works Director Lewis reported that the study of the project started around early 2010- 2011 and it has spanned three Public Works Directors. Referring to the presentation, Council Member Goldberg opined about the water issue from Clifton Street to John Street. Public Works Director Lewis stated that matter is not an issue in this phase of the project. Referring to the presentation, Council Member Fawcett opined about the feasibility of any alternative location the proposed stormwater retention pond in order to proceed with the second phase of the project. Public Wor\s Director Lewis reported that this location is the only feasible course of action in order to proceed with the second phase of the project. Council Member Fawcett moved to approve the proposed ordinance, as presented. The motion failed to receive a second. Referring to the presentation, Council Member Ward requested clarification about the funding being solely dedicated to Pughsville. Public Works Director Lewis replied in the affirmative. Council Member Fawcett, on a motion seconded by Council Member Johnson, moved to approve the ordinance, as presented. City Council Regular Meeting January 5,2022 Referring to the presentation, Council Member Williams sought information about the location of the proposed stormwater retention pond. Public Works Director Lewis said that the proposed retention pond will be located near the City of Chesapeake's Westem Branch area and the western side of Townpoint Road. Council Member Fawcett, on a motion seconded by Council Member Johnson, moved to approve the ordinance, as presented, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 AN ORDINANCE AUTHORIZING THE ACQUISITION OF REAL PROPERTY IN FEE SIMPLE AND/OR PERMANENT AND/OR TEMPORARY EASEMENTS, EITHER BY AGREEMENT OR CONDEMNATION, FOR THE PUGHSVILLE DRAINAGE IMPROVEMENTS PHASE II PROJECT ORDINANCES There were no items under this portion of the agenda. RESOLUTIONS Resolution - A resolution authorizing the City Manager to Execute the Southside Network Authority Proj ect Participation Agreement Utilizing a PowerPoint presentation, Steven H. DeBeny, Executive Director and Mike Lockaby, Guynn, Waddell, Carroll and Lockaby, P.C., Attorney, representing the Southside Network Authority, submitted a report on the background information as printed in the official agenda. Mayor Duman called for information about the funding for each member locality. Mr. Lockaby advised that there are eight member localities that are contributing $2,000,000 each. Mayor Duman opined about any potential operational costs that might not be addressed by the anticipated revenue. Mr. Lockaby stated that scenario might be possible. Council Member Goldberg, on a motion seconded by Council Member Fawcett, moved to approve the resolution, as presented, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE THE SOUTHSIDE NETWORK AUTHORITY PROJECT PARTICIPATION AGREEMENT Resolution - A resolution establishing the Comprehensive Plan Steering Committee 4 City Council Regular Meeting January 5,2022 Utilizing a PowerPoint presentation, Interim Assistant Director Planning and Community Development Kevin Wyne provided a synopsis of the background information as printed in the official agenda. Referring to the presentation, Council Member Fawcett inquired about the feasibility of members of City Council offering input regarding the membership for the proposed committee. City Manager Moor replied in the affirmative. Council Member Fawcett, on a motion seconded by Council Member Goldberg, moved to approve the resolution, as presented, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 A RESOLUTION ESTABLISHING THE COMPREHENSIVE PLAN STEERING COMMITTEE STAFF REPORTS There were no items under this portion of the agenda. MOTIONS Motion - A motion to schedule a City Council Work Session, for Wednesday, January 19,2022, at 4:00 p.m., unless cancelled Council Member Fawcett, on a motion seconded by Council Member Johnson, moved to schedule a City Council Work Session, for Wednesday, January 19, 2022, at 4:00 p.m., unless cancelled, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 NON-AGENDA SPEAKERS Michele Bolton,53ll Sports Club Run, Unit 100, representing self, opined about an issue with the builder of Harbour Links at Riverfront. Carolyn White, 4216 Coltrane Avenue, representing the Pughsville Civic League, opined about drainage issues in Pughsville. Pamela Brandy, 5016 Pearl Street, Chesapeake, Virginia, representing the Pughsville Civic League, opined about drainage issues in Pughsville. Dr. Dawn Marie Brittingham, 7295 Harvest Drive, representing Suffolkians for Accountability, opined about financial accountability of Suffolk Public Schools. Johnnie Edwards, l9l 3 Airport Road, representing self, opined about redistricting. 5 City Council Regular Meeting January 5,2022 Garet Watters, 105 Babbtown Road, representing self, opined about the coronavirus. NEW BUSINESS There were no items under this portion of the agenda. ANNOUNCEMENTS AND COMMENTS Utilizing a PowerPoint presentation, Media and Community Relations Assistant Director Timothy Kelley provided a report on the following: upcoming road closure for the Carolina Road Bridge Replacement Project; traffic signal upgrade for Shoulders Hill Road and Pughsville Road; upcoming railroad crossing closures on North Main Street between Prentis Street and Finney Avenue and on West Constance Road between Prentis Street and 2"d Avenue; the "Star Wars at the Center - Movie Series" the Real Estate Tax Relief Program for Senior Citizens or Disabled Persons; the City's observance of the Martin Luther King, Jr. holiday; and the State's vaccination website and telephone number. Council Member Williams encouraged residents to receive their coronavirus vaccines at the Suffolk Health Department. Council Member Williams queried about the availability of electric vehicle charging stations at City public parking lots. Council Member Goldberg called for additional information about the concems raised by Ms. Bolton. City Manager Moor advised that the City has contacted Dominion Power about Ms. Bolton's concerns, and they will address this matter. Council Member Goldberg opined about new marketing material for Riddick's Folly. Council Member Ward acknowledged the residents of Pughsville who were in attendance. Council Member Butler Barlow extended her condolences to the family of the late Earl Matthews. Council Member Butler Barlow extended her condolences to the family of the late Robert Stephens. Council Member Butler Barlow acknowledged the residents of Pughsville who were in attendance. Council Member Butler Barlow opined about a recent news story about failing septic systems in coastal areas. Council Member Johnson opined about the ordinance authorizing the acquisition of real property in fee simple and/or permanent and/or temporary easements, either by agreement or condemnation, for the Pughsville Drainage Improvements Phase II Project. Council Member Johnson acknowledged the residents of Pughsville who were in attendance. Council Member Fawcett opined about the concerns raised by Ms. Bolton. Council Member Fawcett acknowledged the residents of Pughsville who were in attendance. 6  City Council Regular Meeting January 5,2022 Council Member Fawcett opined about redistricting. \/ Vice Mayor Bennett acknowledged the residents of Pughsville who were in attendance. Vice Mayor Bennett opined about paper streets and drainage issues in Pughsville. Vice Mayor Bennett opined about redistricting. Vice Mayor Bennett encouraged residents to receive their coronavirus vaccines at East End Baptist Church. Vice Mayor Bennett opined about the availability of the coronavirus vaccines at the Suffolk Health Department. Vice Mayor Bennett encouraged residents to apply for the Real Estate Tax Relief Program for Senior Citizens or Disabled Persons. Vice Mayor Bennett reported an increase of truck traffic on Nansemond Parkway. Vice Mayor Bennett announced an upcoming community meeting in Suffolk Meadows. Mayor Duman extended his condolences to the family of the late Earl Matthews. Mayor Duman extended his condolences to the family of the late Robert Stephens. Mayor Duman opined about redistricting. Mayor Duman opined about the concerns raised by Ms. Bolton. Mayor Duman acknowledged the residents of Pughsville who were in attendance. Mayor Duman opined about the resolution authorizing the City Manager to Execute the Southside Network Authority Proj ect Participation Agreement. Mayor Duman announced the2022 calendar distributed by the Office of the City Assessor. Council Member Fawcett, on a motion seconded by Council Member Johnson, moved to adjourn, by the following vote: AYES: Mayor Duman, Vice Mayor Bennett, and Council Members Butler Barlow Fawcett, Goldberg, Johnson, Ward and Williams 8 NAYS: None 0 l City Council Regular Meeting January 5,2022 There being no further business to come before City Council, the regular meeting was adjoumed at 9:08 p.m. Teste: Erika S. Dawley, MMC, City Clerk Approved: Michael D. Duman, Mayor 8 AGENDA: July 6, 2022, Regular Session ITEM: Special Presentation – A proclamation in recognition of Parks and Recreation Month The Suffolk Department of Parks and Recreation has requested a proclamation in recognizing the month of July as “Parks and Recreation Month.” Parks and Recreation agencies across the country are recognizing the month with summer programs, events, contests, commemorations, and celebrations. On Saturday, July 16, 2022, we will be hosting our Flick and Float Movie Night at Cypress Park Pool to celebrate. The Department of Parks and Recreation will also be showcasing the ways in which the Department of Parks and Recreation faithfully serves our community all year long, as well as how community members can support the work of the department. Removal of Items from the Consent Agenda and Adoption of the Agenda Agenda Speakers AGENDA: July 6,2022, Regular Session ITEM: Consent Agenda - An ordinance to accept and appropriate funds from the Virginia 9-1-1 Services Board Public Safety Answering Point Grant Program for the Suffolk Police Department The City has received $3 ,000 in funding from the Virginia 9- 1 - 1 Services Board FY 23 Public Safety Answering Point (PSAP) Grant Program in support of the Suffolk Police Department's 9-1-1 public safety communication, education, and training for emergency communication operators in the Emergency Communication Center. Adoption of the attached ordinance is necessary to accept and appropriate these funds to the appropriate line item in the Consolidated Grants Fund budget for Fiscal Year 2022-2023. BUDGET IMPACT: Adoption of the ordinance will increase the planned revenues and expenditures of the Consolidated Grants Fund budget by $3,000 for the above-noted purpose and does not require local fund support. RECOMMENDATION: Adopt the attached ordinance ATTACHMENTS: Ordinance Award Letter ORDINANCE NUMBER AN ORDINANCE TO ACCEPT AND APPROPRIATE FUNDS FROM THE VIRGINIA 9-1-1 SERVICES BOARD PUBLIC SAFETY ANSWERING POINT GRANT PROGRAM FOR THE SUFFOLK POLICE DEPARTMENT WHEREAS, the City has received funds in the amount of $3,000 from the Virginia 9-1-1 Services Board Public Safety Answering Point Grant Program in support of the Suffolk Police Department; and, WHEREAS, the funds received need to be accepted and appropriated to the Consolidated Grants Fund budget for Fiscal Year 2022-2023 to assist in the education and training of emergency communications operators of the Suffolk Police Department. NOW THEREFORE, BE IT ORDAINED by the Council of the City of Suffolk, Virginia, that: 1. The sum of $3,000 shall be reflected as budget in the following accounts in the Fiscal Year 2022-2023 Consolidated Grants Fund budget: Revenue 2ll-31400-202338 _424011 VA9 1 1 PSAP23;6123 $3J00 Expenditure VA911PSAP23;6123 2ll-31400-202338 55500 Training $3J00 2. The fund amount totaling $3,000 is hereby appropriated for use as referenced in this ordinance and the budget approved by Ordinance Number 22-O-044,as amended. The City Manager be, and is hereby authorized and directed to do all things necessary to effectuate this action. 3. This ordinance shall be effective upon passage and shall not be published. READ AND PASSED: TESTE: Erika S. Dawley, City Clerk Approved as to Form: Hutchings, Jr., City Attorney  Dorcdy sp.aeD.ro D.Fn)' shre c@rdiDror \DEM IDEM (8Or) 310-?:60 TmyD. M46 9ll S. i..r Board E\<nit Ad0inisuitiv. Arsnr&l COMMONWEALTH of VIRGINIA ,*l',,?1o," Virginia 9-1-1 Sen'ices Board Jarl:alry 1.2022 Dear Suffolk PSAP: cE f fi,tril Onica I am pleased ro advise you rhat the Virginia 9- I - I Sen-ices Board has approled your FY2-3 PSAP Education hogram (Individrul PEP) grant request. You har e been arl'arded $3,000 for 9- l - l aod GIS education and training oppoftmities, Grmt ID PEP{87. Frmding for this grant award f ition $at. I,oli.. *ill be available beginning July l, 2022. Ellrg.o<y Mgr/ B\r5 Dt The Grant Payment Reimbursement Process is described in the PSAP Grant Guidelines. Payment will be made on a reimbtrsernent basis only for allo$able costs. All fimding requess rnust be submitted on the PEP Gmnt Payment R€quest Form- Itr order for the form to be processed, inYoice(s) that support the amouDt requested should be attached to the fouu uheu it is submined. All inloices must be submitted \4,ithin 30 calendar &ys oftbe end ofthe education/training event and dated after AT&T July 1 , 2022. Finally. grant pay,nant requesS u ill be held until all required reports are receired. This includes annual true-ups. or any other !c.iz.o C(,llletrtic documens required by the Board. CIO. \TIA Ifyou have any questions, please do not hesitate to contact your Regional Coordinator or me via email. Congratulations on your grant au'ard! lti*. wiliu couly Sincercly, d*,ni*t,, Lisa Nicholson Public Safery Program Specialist swrc Soring ,nes throryh €eche enetgenq no agement and honelotut secult-\'. ".-t Read,virginia ts a Resilient hryinia. ' AGENDA: July 6,2022 Regular Session ITEM: Consent Agenda - An ordinance to accept and appropriate Fiscal Year 2022-2023 Community Development Block Grant and Home Investment Partnership Program funding from the U.S. Department of Housing and Urban Development The City has received an award from the U.S. Department of Housing and Urban Development in the amount of $953,912 including $488,891 in Community Development Block Grant (CDBG) Program funds and $465,021 in Home Investment Partnership Program (HOME) funds. Attached for City Council's consideration is an ordinance to accept and appropriate $953,912 in Community Development Block Grant (CDBG) and HOME Investment Partnership Grant (HOME) funds. In compliance with the approved FY 2022-2023 Annual Action Plan, CDBG funds totaling $488,891 will be used for program administration and program activities that provide services to low-to- moderate income persons and families in the City. HOME funds totaling $465,021wiII be used for program administration and program activities that provide services to low-to-moderate income persons and families of the Western Tidewater HOME Consortium (WTHC). Suffolk is the lead agency of the WTHC which includes the cities of Suffolk and Franklin and the counties of Isle of Wight and Southampton. Adoption of the attached ordinance is necessary to accept and appropriate these funds to the appropriate line item in the Consolidated Grants Fund for Fiscal Year 2022-2023. BUDGET IMPACT: Adoption of the ordinance will increase the planned revenues and expenditures of the Consolidated Grants Fund by $953,912 for the above-noted purpose and does not require local fund support. The required 25Yo local match to the HOME grant will be achieved through in-kind contributions provided by HOME grant recipients. RECOMMENDATION: Adopt the attached ordinance ATTACHMENTS: Ordinance CDBG and HOME Program Grants Funding Notification ORDINANCE NO. AN ORDINANCE TO ACCEPT AND APPROPRIATE FISCAL YEAR 2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT AND HOME INVESTMENT PARTNERSHIP PROGRAM FUNDING FROM THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT WHEREAS, the City of Suffolk has met all conditions warranting the United States Department of Housing and Urban Development to release its Fiscal Year 2022-2023 Community Development Block Grant (CDBG) and Home Investment Partnership Program (HOME) funding; and, WHEREAS, while CDBG funds are specific to the City of Suffolk, HOME funds are administered to the geographically contiguous cities and counties that make up the Westem Tidewater HOME Consortium including the cities of Suffolk and Franklin and the counties of Isle of Wight and Southampton; and, WHEREAS, the City of Suffolk serves as the Lead Agency for the Western Tidewater HOME Consortium and is responsible for the administration of the CDBG and HOME program grants funds. NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Suffolk, Virginia, that: i. The City of Suffolk hereby accepts and appropriates the Fiscal Year 2022-2023 CDBG and HOME funds from the United States Department of Housing and Urban Development in the amount of $953,912.00 2. The sum of $488,891.00 shall be reflected as revenue in the Fiscal Year 2022-2023 Consolidated Grants Fund and the following accounts shall be increased accordingly: Revenue 21 1 -8 I I 00 -2023 0 I _4320 I 0 CDBG HUD; 22123 $488,99r=00 Expenditure CDBG HUD; 22123 2 1 1 -8 1 100-202301_5 1 1 00.02 Salaries & Wages $ 61,235.60 2 I 1 -8 1 r00-20230t _52100 FICA 4,096.96 2I | - 8 t I 00 -2023 0 _s22r 0 1 VRS 6,093.70 2 1 1 -8 1 T00-20230t _52400 Group Life 70r.55 2I t -8 1 t 00 -2023 0 t_5 3 I 00 Professional Services 515.00 21 1 -8 | I 00 -2023 0 t_s45 0 0 Risk Management 12,077.29 2t1 -81t00-202301 s5500 Travel and Training 5,290.90 2t t-81 100-2o23ol s560 I ForKids, Inc. 15,000.00 2 | 1 -8 | 1 00 -20230t _s s os+ Genieve Shelter 15,000.00 2 1 1 -8 1 100-20230t_ss68 I Western Tidewater Free Clinic 22,000.00 2 1 1 -8 1 100-202301 _5 s69 I Boys and Girls Club of Southeastern VA 14,000.00 2It-81 t00-20230r 55609 SRHA Emergency Home Repair program 125,000.00 2 I 1 -8 1 to0-20230r _ssoe: Neighborhood & Community Improvement 207.890.10 $488.99100  3. The sum of $465,021.00 shall be reflected as revenue in the Fiscal Year 2022-2023 Consolidated Grants Fund and the following accounts shall be increased accordingly: Revenue 2 | I -8 I 1 0 0 -2023 02 _43 3 07 0 HOME Grant HUD; 22123 $465p2r-00 Expenditure HOME Grant HUD; 22123 2 1 r -8 1 100-202302_5 1 1 00.02 Salaries & Wages s 39,236.94 2 1 1 -8 1 100-202302_52 1 00 FICA 1,220.29 2 1 1 -8 1 100-202302 _5221 0 VRS 1,812.00 2l t -81 I 00 -2023 02 _s2400 Group Life 208.97 2t 1 -8 I I 00 -2023 02_5 3 1 0 0 Risk Management 4,023.99 21 1 -8t t 00 -2023 02_5 5 8 8 6. 02 City of Suffolk 81,378.68 2 1 1 -8 1 100-202302_55 886.04 City of Franklin 81,378.68 2 1 1 -8 1 100-202302_55886.06 County of Isle of Wight 81,378.69 2t I -81 | 00 -2023 02_s 5 8 8 6. 08 County of Southampton 81,378.68 2t I -81 I 00 -2023 02_5 5 8 8 6. 1 0 CHDO 93.004.20 $465J21-00 4. The fund amount totaling $953,912.00 is hereby appropriated for use as referenced in this Ordinance, and the budget approved by Ordinance Number 22-0-044, as amended. The City Manager be, and is hereby, authorized and directed to do all things necessary to effectuate this action. 5. This ordinance shall be effective upon passage and shall not be published. READ AND PASSED: TESTE: Erika S. Dawley, City Clerk Approved as to form: Williim E. Hutchings Jr., City Attomey  """- u.s. DEpARTMENT oF HousrNG AND uRBAN DEvELopMENT -""",ji'1t,.["; ;-'flf]finililIl WASHINGT.N'DC 20410'7000 OFFICE OF COMMUMTY PLANNING AND DEYELOPMENT May 13,2022 The Honorable Mike Duman Mayor of Suffolk 442W Washington Street 1st Floor Suffolk, YA23434 Dear Mayor Duman: I am pleased to inform you of your jurisdiction's Fiscal Year (FY) 2022 allocations for the Office of Community Planning and Development's (CPD) formula programs, which provide funding for housing, community and economic development activities, and assistance for low- and moderate-income persons and special needs populations. Public Law 1 17 -269 includes FY 2022 funding for these programs. Your jurisdiction's FY 2022 available amounts are as follows: Community Development Block Grant (CDBG) $488,891 Recovery Housing Program (RHP) $o HOME Investment Partnerships (HOME) $465,021 Housing Trust Fund (HTF) $0 Housing Opportunities for Persons With AIDS (HOPWA) $o Emergency Solutions Grant (ESG) $0 Individuals and families across the country are struggling to recover from four converging crises impacting housing stability: the COVID-19 pandemic, economic hardships, climate change, and racial inequity. Through these bedrock programs, CPD seeks to develop strong communities by promoting integrated approaches that provide decent housing and suitable living environments while expanding economic opporrunities for low- and moderate-income and special needs populations, including people living with HIV/AIDS. We urge grantees to strategically plan the disbursement of grant funds to provide relief for those affected by these converging crises and help move our country toward a robust recovery. Based on yourjurisdiction's CDBG allocation for this year and outstanding Section 108 balances as of May 13,2022,you also have$2,444,455 in available Section 108 borrowing authority. Since Section 108 loans are federally guaranteed, this program can leverage your jurisdiction's existing CDBG funding to access low-interest, long-term financing to invest in your jurisdiction. HUD continues to emphasize the importance of eflective performance measurements in all its formula grant programs. Proper reporting in the Integrated Disbursement and Information System (IDIS) is critical to ensure grantees comply with program requirements and policies, provide demographic and income information about the persons that benefited from a community's activities, and participate in HUD-directed grantee monitoring. Your ongoing attention to ensuring complete and accurate reporting of performance measurement data continues to be an invaluable resource regarding the impact ofthese formula grant programs. wwwhud.gov espanol.hud.gov  2 The Office of Commrurity Planning and Development is looking forward to working with you to promote steps that will enhance the performance of these critical programs and successfully meet the challenges that our communities face. If you or any member of your staff have questions, please contact your local CPD Office Director. Sincerely, d4g> Jemine A. Bryon Acting General Deputy Assistant Secretary for Community Planning and Development AGENDA: July 6, 2022, Regular Session ITEM: Consent Agenda - An ordinance authorizing the City Manager to accept a Deed Open-Space Easement over the common passive open-space within Phase 3 of the Cluster Subdivision Plat for The Preserve at Lake Meade, Tax Map Number 25, Parcel 69*69A *PT34*6; Account Number 252846000; FSB2022-00006 Under the Cluster Development Use Pattern, passive open-space shall be preserved as open-space by a Conservation Easement which complies with the Virginia Conservation Easement Act (VC IO.I-1009-10.1-1016) or an open-space easement which complies with the Virginia Open-Space Land Act (VC 10.1-1700-10.1-1705). Under the Virginia Conservation Easement Act, the holder of the easement is a charitable corporation, charitable association, or charitable trust. Under the Virginia Open-Space Land Act, the open-space easement is held by a public body which includes any state agency having authority to acquire land for a public use, or any county or municipality, any park authority, any public recreational facilities authority, any soil and water conservation district or any community development authority formed pursuant to Article 6 (15.2-5152 et. seq) of Chapter 51 of Title 15.2, or the Virginia Recreational Facilities Authority. In that the easements over passive common open-space in cluster development subdivisions preserve that land as open-space in perpetuity, it is recommended that the City accept such an easement in accordance with the Virginia Open-Space Land Act over the common passive open-space within Phase 3 of the Cluster Subdivision Plat for The Preserve at Lake Meade located off of Pitchkettle Road within the Holy Neck Voting Borough. Please be advised that the acceptance of this easement does not impact the taxing status of the subject passive common open-space. BUDGET IMPACT: The granting of this Open-Space Easement will not result in any addition to the Open-Space Land Use Program that was previously repealed by City Council. ATTACHMENTS: General Location Map Property Map Subdivision Plat of Phase 3 of The Preserve at Lake Meade Proposed Ordinance Deed Open-Space Easement AGENDA: July 6, 2022, Regular Session ITEM: Public Hearing - A public hearing to receive public comment on a resolution authorizing the City Manager to execute the Nonexclusive Master Lease Agreement with the Southside Network Authority In late 2019, the cities of Chesapeake, Norfolk, Portsmouth, Suffolk, and Virginia Beach formed the Southside Network Authority for the essential public purpose of increasing the speed and availability of broadband internet and information services in South Hampton Roads. Over the past 3 years, the Authority and its consultants have developed, designed, and received construction bids for its initial loop through the participating cities. To finance the construction, a participation agreement was executed by the cities, in February 2022. Construction of the network ring is anticipated to start by mid-2022, with completion scheduled for 2023. To construct the project, the Southside Network Authority will require access to the various cities' right-of-ways. The Nonexclusive Master Lease Agreement, with the Southside Network Authority, allows the Authority access to perform their work within the City of Suffolk right-of-way. RECOMMENDATION: Approve the attached resolution ATTACHMENTS: Resolution Draft Agreement EXHIBIT A AGENDA: July 6,2022, Regular Session ITEM: Staff Report - Capital Projects Update The Director of Capital Programs & Buildings, will provide City Council with an update on the progress of several Capital Projects that are currently ongoing, which are in various phases of design or construction. Projects to be discussed will include: Central Library, Fire Station 11, Fire Station 4 Renovation, Bennett's Creek Recreation Center, Fire Dept. Apparatus & Quartermaster Building, Human Resources Building Renovation (Suffolk Schools Administration), Festival Event Park, commerce st. Parking Lot, and cypress Park Pool Renovations. AGENDA: July 6, 2022, Regular Session ITEM: Staff Report – Public Safety Update Suffolk Police Chief Alfred S. Chandler, Jr. will provide City Council with a presentation on public safety. AGENDA: July 6,2022, Regular Session ITEM: Motion - A motion to schedule a Public Hearing for July 20,2022,1o receive public comment on an ordinance authorizing the acquisition of real property in fee simple and/or permanent and temporary easements, either by agreement or condemnation, for the Pitchkettle Road Realignment Project The Pitchkettle Road Realignment Project will increase corridor safety for both pedestrians and drivers. Improvements include a five-foot wide concrete sidewalk along the west side of the road and a ten-foot wide multi-use path along the east side of the road. There will be three dedicated left tum lanes into the Boston neighborhood. In addition, the project includes drainage upgrades, dedicated southbound left-turn lane and right-turn lane on Pitchkettle Road and an exclusive right- tum lane for southbound traffic along Constance Road onto Pitchkettle Road to improve traffic flow and reduce backups at the railroad crossing. A motion is requested to schedule the required public hearing to be held at the July 20, 2022, City Council Meeting. RECOMMENDATION: Approve the motion AGENDA: July 6,2022, Regular Session ITEM: Motion - A motion to schedule a public hearing to be held on July 20, 2022, to amend and reordain Chapter 26 of the Code of the City of Suffolk, Virginia, "Elections", pertaining to the boundaries of precincts in boroughs, and polling places RECOMMENDATION: Approve the motion Motion - A motion to cancel August 3, 2022, City Council Meeting A motion to schedule a City Council Work Session, for Wednesday, July 20, 2022, at 4:00 p.m., unless cancelled Non-Agenda Speakers New Business Announcements and Comments