City Council Work Sessions

City Council Work Session December 16, 2015 Work Session of the Suffolk City Council was held in was held in the City Council Chamber, 442 West Washington Street, on Wednesday, December 16, 2015, 4:00 p.m. PRESENT Council Members - Linda T. Johnson, Mayor, presiding Leroy Bennett, Vice Mayor Michael D. Duman Roger W. Fawcett Donald Z. Goldberg Timothy J. Johnson Curtis R. Milteer, Sr. Lue R. Ward, Jr. Patrick G. Roberts, City Manager Helivi L. Holland, City Attorney Erika S. Dawley, City Clerk ABSENT None PRESENTATION OF THE FISCAL YEAR 2015 COMPREHENSIVE ANNUAL FINANCIAL REPORT Finance Director Tealen Hansen introduced Rob Churchman, Cherry Bekaert, LLC, the City’s auditors. Utilizing a PowerPoint presentation, Mr. Churchman offered a report on the above referenced item. Referring to the presentation, Council Member Duman called for an explanation about the issue of noncompliance with the Commonwealth’s requirements relating to the use of highway maintenance funds. Mr. Churchman explained that there was difficulty determining whether the funds were used for eligible streets. Referring to the presentation, Council Member Duman opined about the methodology used to determine the value of the City’s accounting and financial reporting for pensions. Mr. Churchman said that the actuarial from the Virginia Retirement System will estimate liability. Referring to the presentation, Council Member Duman queried about the potential impact of the new pension liability reporting requirements on the City’s borrowing ability. Mr. Churchman reported that the information has always been available to the bond rating agencies so no adverse impact is anticipated. Referring to the presentation, Council Member Duman opined about the relocation of the pension liability from the audit’s footnotes to the balance sheet. Mr. Churchman stated that the number has always been determined by the Virginia Retirement System, and there is no difference now that it has been moved from the footnotes to the balance sheet. 1 City Council Work Session December 16, 2015 2015 NATIONAL NIGHT OUT AWARD Utilizing a video presentation, Media and Community Relations Director Diana Klink gave a summary of the above referenced item. Major Stephanie Burch gave supplementary information. COUNCIL SUBCOMMITTEE DRAFT VISION Utilizing a PowerPoint presentation, Human Resources Director Nancy Olivo supplied information on the above referenced item. Members of City Council opined about the above referenced item. City Manager Roberts opined about the need for a motion to approve the draft vision, should all members of City Council be in agreement. Council Member Fawcett, on a motion seconded by Council Member Johnson, moved to approve the vision statement, as presented by the Council Subcommittee: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 CLOSED MEETING City Clerk Dawley presented the Closed Meeting motion for City Council’s consideration: 1. Pursuant to Virginia Code Sections 2.2-3711(A)(7) and (A)(1), the consultation with legal counsel employed by a public body regarding specific legal matters requiring the legal advice of such counsel, and the discussion, consideration, or interviews of prospective candidates for appointment and the assignment, appointment, and performance of specific public officers or appointees of the City, specifically the appointments as shown on the attached list for vacancies or term expirations for Early Childhood Development Commission, Fine Arts Commission, Historic Landmarks Commission, Human Services Advisory Board, Library Advisory Board, Local Board of Building Code Appeals, Parks and Recreation Advisory Commission, Planning Council, Sister Cities Commission, Suffolk Clean Community Commission, Suffolk Clean Community Commission Keep Suffolk Beautiful Executive Board, Tidewater Emergency Medical Services Council, Inc., Western Tidewater Community Services Board and Wetlands Board; and 2. Pursuant to Virginia Code Sections 2.2-3711(A)(29) and 2.2-3711(A)(7), the discussion of the award of a public contract involving the expenditure of public funds, and discussion of the terms or scope of such contract, where discussion in an open session would adversely affect the bargaining position or negotiating strategy of the public body; and consultation with legal counsel employed or retained by a public body regarding specific legal matters requiring the provision of legal advice by such counsel, specifically 2018 Solid Waste Disposal; and 2 City Council Work Session December 16, 2015 3. Pursuant to Virginia Code Section 2.2-3711(A)(3) and 2.2-3711(A)(7), the discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body specifically concerning Tax Map 20*44 and 20*8A; and the consultation with legal counsel employed by a public body regarding specific legal matters requiring the legal advice of such counsel. Council Member Fawcett, on a motion seconded by Vice Mayor Bennett, moved that City Council convene in a closed meeting for the above referenced purposes, by the following roll call vote: AYES: Mayor L. Johnson, Vice Mayor Bennett, and Council Members Duman, Fawcett, Goldberg, T. Johnson, Milteer and Ward 8 NAYS: None 0 City Council convened in Closed Meeting at 4:45 p.m. The Closed Meeting concluded at 5:50 p.m. Teste: _____________________________________________ Erika S. Dawley, MMC, City Clerk Approved: _________________________________________ Linda T. Johnson, Mayor APPROVED: JANUARY 20, 2016 3