City Council Work Sessions

City Council Work Session April 17, 2024 Work Session of the Suffolk City Council was held in the City Council Chamber, 442 West Washington Street, on Wednesday, April 17, 2024, 4:00 p.m. PRESENT Council Members - Michael D. Duman, Mayor, presiding Lue R. Ward, Jr., Vice Mayor Leroy Bennett Shelley Butler Barlow Roger W. Fawcett Timothy J. Johnson John T. Rector LeOtis L. Williams Erika S. Dawley, City Clerk William E. Hutchings, Jr., City Attorney Albert S. Moor, City Manager ABSENT None SPSA WASTE DISPOSAL ALTERNATIVES Utilizing a PowerPoint presentation, Dennis Bagley, Executive Director, Southeastern Public Service Authority, gave a report about the above referenced item. Council Member Fawcett queried about incidents of contaminated recycling waste in landfills. Mr. Bagley explained that there are times when contaminated recycling makes its way into the stream. He added that the authority is seeking to implement a process to sort through recyclables and organics to increase recycling participation, thereby preserving landfill capabilities and reducing the number of trucks. Mayor Duman opined about the future of a transfer station at the Southeastern Public Service Authority. Mr. Bagley reported that the authority is seeking a replacement for Wheelabrator. Mayor Duman asked about the required amount of notice for a locality to leave the Southeastern Public Service Authority. Mr. Bagley said that a locality is required to provide a notice of 18 months to end its membership in the Southeastern Public Service Authority. DOWNTOWN ADVISORY COMMITTEE UPDATE Utilizing a PowerPoint presentation, Deputy City Manager Kevin Hughes provided information about the above referenced item. 1 City Council Work Session April 17, 2024 Council Member Bennett opined about the appointment process of the proposed committee. City Attorney Hutchings explained that if City Council approves the proposed ordinance creating the committee, the body will be appointed like every other board or commission. He added that if City Council wants an application process for the proposed committee, then City Council would need to take action creating such a process. Vice Mayor Ward asked about the residency requirement for the three at-large members of the proposed committee. Deputy City Manager Hughes replied that the three at-large members are not required to reside in the downtown influence area. Referring to the presentation, Council Member Williams queried about the term for membership of the proposed committee. Deputy City Manager Hughes said that the proposed committee would be established with staggered two-year terms. CLOSED MEETING City Clerk Dawley presented the Closed Meeting motion for City Council’s consideration: 1. Pursuant to Virginia Code Sections 2.2-3711(A)(8) and (A)(1), the consultation with legal counsel employed by a public body regarding specific legal matters requiring the legal advice of such counsel, and the discussion, consideration, or interviews of prospective candidates for appointment and the assignment, appointment, and performance of specific public officers or appointees of the City, specifically the appointments as shown on the attached list for vacancies or term expirations for the Agricultural Advisory Committee, Community Policy and Management Team, Early Childhood Development Commission, Fine Arts Commission, Human Services Advisory Board, Local Board of Building Code Appeals, Sister Cities Commission, Suffolk Redevelopment and Housing Authority, Tidewater Youth Services Commission, Western Tidewater Community Services Board; and specifically the performance and salaries of the City Manager, the City Attorney, the City Clerk and the Real Estate Assessor. Council Member Rector, on a motion seconded by Council Member Williams, moved that City Council convene in a closed meeting for the above referenced purpose, by the following roll call vote: AYES: Mayor Duman, Vice Mayor Ward, and Council Members Bennett, Butler Barlow, Fawcett, Johnson, Rector and Williams 8 NAYS: None 0 City Council convened in Closed Meeting at 4:58 p.m. The Closed Meeting concluded at 5:49 p.m. Teste: ____________________________________________ Erika S. Dawley, MMC, City Clerk Approved: _________________________________________ Michael D. Duman, Mayor APPROVED: JULY 2, 2024 2