Electoral Board Meeting Agenda

Office of General Registrar & Electoral Board 440 Market Street: First Floor Suffolk, Virginia 23434 Burdette J. Lawrence, General Registrar Electoral Bo rd llent hers P.O. Box 1966 Brent Rowlands- Chairman Suffolk, Virginia 23439-1966 Isaac Baker,Vice-Chairman Telephone: (7 57 ) 514-7 7 53 Edward Roettger, Secretary Fax: (757) 514-7759 bla* r ence3isLrflblkva.us CITY OF SUFFOLK ELECTORAL BOARD AUGUST 9.2022 CALL TO ORDER: The meeting was called to order by Mr. Brent Rowlands at 9:01 a.m. on Tuesday. August 9. 2022 at the Voter Registration Office.440 Market Street, First Floor. Suffolk. Virginia. ATTENDEES: Chairman Brent Rowlands. Vice-Chairman Rev. Isaac Baker. Secretary Edward Roettger. Election Officer Consultant Les Ward. General Registrar Burdette Lawrence APPROVAL OF MINUTES: Rev. Baker motioned to approve the meeting minutes from July as presented. The motion was seconded by Mr. Roettger and was carried by a vote of3-0. OLD BUSINESS: Draft letters for election officials who drop out and a letter regarding election official pay was discussed. Instead ofcreating a letter for an official who drops out, it was decided that the action ofnot showing up on election day by an election official will be taken as automatic termination as an election official. The election pay information witl be inserted in the final election official assignment notice letter. NEW BUSINESS: Rev. Baker moved to restructure the Board. Mr. Rowland motioned that the Board should wait until the August meeting before formally restructuring and asked for a vote on the issue. Mr. Roettger seconded the motion. The motion carried by a vote of 3-0. Rev. Baker presented a pay complaint from an election official. Mr. Rowlands suggested that a letter be drafted to compare the pay scale between Suffolk City and the sunoundirig"localities to send to all election workers. Rev. Baker also presented a suggestion that election Jfficials be required to submit a lefter ofresignation when they terminate their position before their term has ended. Mr. Rowlands asked the Registrar to draft these letters. PUBLIC COMMENT: Mr. Mitler Carey, Mr. fuchard Shoemaker, and Delegate Clinton Jenkins spoke during the public comment session. CLOSED SESSION: Rev. Baker moved that the Board convene in closed session pursuant to Section $2.2-3711 (A) of the Code of Virginia for the purpose ofdiscussing matters conceming election officers during the June 21, Republican Primary. Mr. Roeuger seconded the motion and it was approved by a vote of 3-0. Rev. Baker moved that the Electoral Board certif, that only matters discussed in the closed session were matters conceming election officials during the June 21, Republican Primary Election as directed by Section $2.2-3711 (A) ofthe Code of Virginia, and as identified in the motion to close the meeting pursuant to the Virginia Freedom of lnformation Act. The motion was seconded by Mr. Rowlands and it was approved by a vote of3-0. OPEN SESSION: Rev. Baker made a motion to open the meeting for adjournment. Mr' Roettger seconded the motion and it was carried bv a vote of 3-0. ADJOURNMENT: There being no further business, the meeting was adjoumed at 10:05 a.m. The next board meeting will be held on September 6, 2022. B t an Isaac Baker. V ice-Chairman ger, Secretary