Electoral Board Meeting Agenda

Office of General Registrar & Electoral Board 440 Market Street; First F'loor Suffolk, Virginia 23434 Burdette J, Lawrence, General Registrar Electoral Board Members P.0. Rox 1966 Jim Oaks, Chairman Suffolk, Virginia 23 439 - 1966 Brent Rorvlands, Vice-Chaimran Telephone: (7 57 ) 51 4-7 7 53 lsaac Baker, Secretary Pax: (757) 514-7759 bIarvrencefrisuflblkva.us MINUTES OF THE CITY OF SUFFOLK ELECTORAL BOARD ME,ETING FEBRUARY 7,2023 The meeting was called to order by Chairman Rowlands Tuesday, February 7, 2023 at the Voter Registration Office located at 440 Market Street, Suffolk, Virginia at902 a.m. ATTENDEES: Brent Rowlands Board Chairman, Isaac Baker Board Secretary, Jim Oaks Newly Appointed Board member, Burdette Lawrence General Registrar, Edward Roettger, Richard Shoemaker, Barbara Edwards, James Banks, Angie Robinson, Gwen Sweat, Dawn Jones, Linda Oaks, Johnnie Edwards, Vice-Mayor Lue Ward, and Pat Merica. OLD BUSINESS: There was no old business to be reviewed NEW BUSINESS: The Electoral Board was restructured with Jim Oaks appointed as Chairman, Brent Rowlands appointed as Vice-Chairman, and lsaac Baker appointed as Secretary. A motion was made by Mr. Rowlands to accept the new appointments and it was seconded by Mr. Baker. The vote was carried with a unanimous yes. It was observed by the registration office that the ballot drop box at the airport located at 1200 GLne Bolton Drive, was not being utilized by the public. Mr. eut". ,ugg.*ed that the box be moved to 132 Robertson st., the curtis R. Milteer, the work involved in Sr. Recrelion Center. The registrar agreed to investigate relocating the box. The off,rcer of election reappointment letter was reviewed by the board. Mr. Rowlands requested that the registrar contact the city attomey to see whether or not our former board member, Edward Roettger, would be allowed to review the wording in the letter. The purpose was to make sure removed election officials not be able to bring litigation against the Electoral Board. The Board convened in closed session at 10:35 a.m. to review incident reports submitted by the precinct chiefs from the 2022 November Election pursuant to exemption in the Code of Virginia 2.2-3711 . The Board reconvened in open session at 11:30 a.m. Mr. Baker certified that while in closed session, the Board discussed only the Election Day incident reports submitted by the precinct chiefs as designated in the Code of Virginia 2.2-3711. The vote was carried with a unanimous yes. ADJOURNMENT: The meeting was adjoumed at l1:33 a.rn. Jim Oaks, Chainnan L rent Ro ands, Vice hairman Isaac Baker, Secretary