Electoral Board Meeting Packets

CITY OF SUFFOLK ELECTORAL BOARD MEETING CANVASSING OF THE VOTES JUNE 24, 2020 _______________________________________________________ CALL TO ORDER: Erin Rice, Chairman, called to order the meeting of the City of Suffolk Electoral Board, at 9:03 a.m., on Wednesday, June 24, 2020, at the Voter Registration Office, 440 Market Street, First Floor, Suffolk, Virginia. ROLL CALL: The following persons were present: Erin Rice, James Banks, Beverly Outlaw, Les Ward and Susan Saunders. CONDUCTING THE MEETING: Ms. Beverly Outlaw, Secretary, inquired if there were any candidate or party representatives present or any provisional voters present. There were no provisional voters, no candidates and no party representatives present at the canvassing of the votes on Wednesday, June 24, 2020. Ms. Outlaw moved that the Electoral Board for the City of Suffolk, Virginia convene in closed session pursuant to Section 24.2-653(B) of the Code of Virginia for the purpose of considering whether each person who submitted a provisional vote at the election on June 23, 2020, was qualified to do so, and she also moved that the general registrar and any authorized representatives of candidates or political parties, as specified in Section 24.2-653(B), be allowed to remain in the room during the closed meeting, and that any person who cast provisional votes and who are present be allowed to enter the room while their qualifications are considered to present any relevant information on their behalf to the Board. Mr. James Banks seconded the motion and it was approved by a vote of 3-0. Ms. Outlaw moved that the Electoral Board for the City of Suffolk, Virginia, certify that the only matters discussed in the closed session just concluded were the qualifications of provisional voters, as directed by Section 24.2-653(B) of the Code of Virginia, and as identified in the motion to close the meeting pursuant to the Virginia Freedom of Information Act. The motion was seconded by James Banks and the motion carried by a vote of 3-0. Ms. Outlaw directed that the Board continue with canvassing the election by tallying the results from each precinct.  -2- Ms. Outlaw moved that the provisional ballots meeting would have to be concluded on Friday, June 26, 2020, at 120 p.m., in order to comply with the statutory period for voters to provide identification. James Banks seconded the motion and it was carried by a vote of 3-0. The meeting was adjourned at 12:47 p.m. FRIDAY, JUNE 26, 2020, CONTINUATION OF PROVISIONAL BALLOTS MEETING: Ms. Erin Rice, Chairman, called to order the meeting for the City of Suffolk Electoral Board at 12:00 p.m., Friday, June 26, 2020, at the Voter Registration Office, 440 Market Street, First Floor, Suffolk, Virginia. ROLL CALL: The following persons were present: Erin Rice, James Banks, Beverly Outlaw and Susan Saunders. In open meeting, the Electoral Board for the City of Suffolk voted on the qualifications of the provisional voters whose qualifications were discussed in the closed meeting. The results, as indicated by the Provisional Poll Book and Log Sheets, are that 20 provisional ballots were counted and 2 provisional ballots were denied. ADJOURNMENT: There being no further business, this meeting was adjourned at 1:45 p.m. The next Board meeting will be held on Tuesday, July 7, 2020. ______________________________ Erin Rice, Chairman _______________________________ James Banks, Vice Chairman _______________________________ Beverly Outlaw, Secretary