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HISTORIC LANDMARKS COMMISSION MAY 8, 2014 THE REGULAR MEETING WILL BE HELD AT 9:00 A.M. IN CITY COUNCIL CHAMBERS SUFFOLK MUNICIPAL BUILDING NOTE: IF YOU CANNOT ATTEND THIS MEETING, PLEASE CALL THE DEPARTMENT OF PLANNING BY 12:00 NOON, WEDNESDAY, May 7, 2014 514-4060 RANDY HICKS CHAIRMAN PREPARED BY THE CITY OF SUFFOLK DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT DIVISION OF PLANNING  AGENDA Historic Landmarks Commission Meeting Thursday, May 8, 2014 9:00 a.m. I. Call to Order: Chairman II. Roll Call III. Approval of the Minutes for the April 10, 2014 IV. Public Hearing Items: A. REQUEST FOR CERTIFICATE OF APPROPRIATENESS HC-2014-12, submitted by Thomas L. and Susan Woodward, Jr., applicant and property owner, for a change in materials for the repair or replacement of an existing wood porch floor and associated exterior renovations of an existing structure located at 227 N. Main Street. The property is further identified as Zoning Map 34G18 Block (A) Parcel(s) 68, Suffolk Voting Borough, and is zoned CBD (Central Business District), and HC (Historic Conservation Overlay District). V. New Business  Enforcement Update  Administrative Approvals VI. Adjournment  MINUTES HISTORIC LANDMARKS COMMISSION April 10, 2014 9:00 A.M. The regular meeting of the Historic Landmarks Commission was held on Thursday, April 10, 2014, 9:00 a.m., in the Council Chambers of the Municipal Building, 441 Market Street, Suffolk, Virginia, with the following persons present: MEMBERS PRESENT: STAFF: Walter Boyette Robert Goumas, Assistant Director of Planning Susan Coley Karla Williams, Associate City Attorney Merritt Draper Shanda Davenport, Principal Planner Amy Elliott Thomas Jordan, Planner II John Faircloth Jillian Scott, Office Assistant II Randy Hicks, Chairman Edward King Geraldine Outterbridge G. Stewart Tyler, Vice Chairman The meeting was called to order by Chairman Hicks. The roll was called by Mr. Goumas and the Chairman was informed that a quorum was present. The minutes of the previous meeting were approved as presented. The Chairman noted the time limits for public hearings are ten (10) minutes for proponents, fifteen (15) minutes for opponents, and five (5) minutes for rebuttal. PUBLIC HEARINGS REQUEST FOR CERTIFICATE OF APPROPRIATENESS HC-2014-09, submitted by Andrew Damiani and Ralph Nahra, for Damiani and Nahra, LLC, applicant and contract purchasers, for Dean and Robin Smith, property owner, for change in materials for exterior renovations including painting and the replacement of windows and doors and associated trim for a commercial structure(s) located at 104, 106, 108, and 110 N. Saratoga Street. The affected property(s) are further identified as Zoning Map 34G18, Block (A) Parcel(s) 313A, Suffolk Voting Borough, and are zoned CBD (Central Business District), and HC (Historic Conservation Overlay District). The first item of business was introduced by the Chairman, followed by a staff report by Shanda Davenport, Principal Planner. Ms. Davenport stated that the property under consideration is a series of four commercial buildings listed as 104 – 110 N. Saratoga Street. The buildings are at located at the intersection near W. Washington Street and North Saratoga Street in one of the extensions of Downtown Suffolk. Ms. Davenport stated that the applicant proposed to rehabilitate the buildings located at 104-110 North Saratoga Street by replacing storefront glazing and doors and painting the exterior of structures. 104 North Saratoga Street– This building is a modest structure building is a modest structure, located in a row, featuring a corbeled brick cornice and a wide sign band. It has a centered entry flanked by storefront windows. This building was constructed between 1926- 1940 and is typical in design and form to other commercial buildings that were constructed in Suffolk during the first half of the 20th century. This building is constructed in a 7-course American bond. 106 North Saratoga Street– This building is a modest structure, located in a row, featuring a corbeled brick cornice and a wide sign band. It has a centered entry flanked by storefront 2 windows. This building was constructed between 1926-1940 and is typical in design and form to other commercial buildings that were constructed in Suffolk during the first half of the 20th century. This building is constructed in a 7-course American bond. 108 North Saratoga Street– This building is a modest structure, located in a row, featuring a corbeled brick cornice. This building was constructed between 1926-1940 and is typical in design and form to other commercial buildings that were constructed in Suffolk during the second quarter of the 20th century. This building is constructed in a stretcher bond. 110 North Saratoga Street– This building features a corbeled brick cornice and arched rowlock lintels above both the window and the door. There is a two-light transom over the entry. This building was constructed between 1926-1940 and is typical in design and form to other commercial buildings that were constructed in Suffolk during the first half of the 20th century. This building is constructed in a 7-course American bond. The 2026 Comprehensive Plan identifies the site as being in the Central Suburban/Urban Growth Area (Mixed Use Core District). The surrounding area is zoned CBD, Central Business District. Adjacent properties consist of mostly mercantile uses, typical of a downtown area. The properties are located in an overlay zone of Historic Conservation which governs modifications to the exterior of the structure. The properties run along the east side of North Saratoga Street. Ms. Davenport stated that the storefronts appear to be heavily modified and do not appear to be in the original configuration. However, no information regarding prior façade configuration exists. As such, it seems reasonable to allow minor 3 modifications with regard to material composition of the windows and doors to allow the minor renovation of these small mercantile shops and preserve the overall fabric of the streetscape. Continued use of the properties, serving to create a dynamic streetscape takes priority over concerns over authenticity of renovations since little to no record exists with regard to the historically accurate configuration of the buildings. A. Exterior Walls and Chimneys - All masonry should be thoroughly inspected and deteriorated mortar be repaired in accordance with NPS Preservation Brief No. 2.The existing painted brick portions of the buildings will be painted as in a combination of Sherwin-Williams, Red Miso (8383) and Monk’s Cloth (8396). B. Windows - The applicant proposed to replace the aging storefront windows with new compatible storefront windows. The windows proposed for replacement are identified in the nominating materials as having been replaced and therefore not original to the structure. The retention of the storefront configuration furthers the retention of the historic mercantile character of the building. C. Exterior Doors - The mercantile doors will be replaced with aluminum-framed single- light doors, matching the proposed storefront. Several of the doors on the existing buildings do not appear to be in character with the nature of the buildings and the use of a full-light commercial door in appropriate in the Commercial Core. Ms. Davenport stated that based on the findings-of-fact, staff recommended approval of HC- 2014-09 with the following conditions: 1. Inspect masonry and repair deteriorated mortar in accordance with NPS Preservation Brief No. 2. 2. Repaint existing painted brick in a combination of Sherwin-Williams, Red Miso (8383) and Monk’s Cloth (8396), or approved equal; unpainted brick to remain unpainted. 3. Doors/Windows: Install new storefront glazing and doors as shown on the attached architectural plans. Install new windows and doors as shown on the attached plans in reclaimed openings. 4. No additional exterior renovation to be undertaken without the issuance of a Certificate of Appropriateness. 4 The public hearing was opened. There being no speakers in favor or in opposition, the public hearing was closed. After discussion by the Commission, a motion was made by Commissioner Tyler to approve staff’s recommendation. The motion was seconded by Commissioner Faircloth and approved by a recorded vote of 9-0. New Business: Enforcement Update Susan Dillard, (Planning & Community Development) gave an update on the enforcement actions taken by Community Development for the following properties: 208 Grace Street – property maintenance violation, continued until May 1, 2014 301 – 307 Bank Street - property maintenance violation, continued until June 5, 2014 101 S Saratoga Street - property maintenance violation, continued until July 3, 2014 Mr. Goumas informed the Commissioners that since November there had been a total of nine administrative approvals within the District. Mrs. Karla Williams introduced a brief video presentation regarding the Freedom of Information Act and Conflict of Information Act. After the presentation, Mrs. Williams asked the Commissioners to sign the acknowledgement forms for the video training. Mr. Goumas informed the Commissioners of City Council action of 212 Pearl Street, HC- 2013-029, in which they modified the HLC decision to deny the applicant’s request for a Certificate of Appropriateness. There being no further business, the meeting was adjourned at 9:30 a.m. 5  HISTORIC LANDMARKS COMMISSION Motion: Tyler 2nd: Faircloth TO: Approve Staff’s April 10, 2014 Recommendation ATTENDANCE HC-2014-09 VOTE: 9 COMMISSIONERS PRESENT ABSENT YES NO Boyette, Walter X X Coley, Susan M. X X Draper, Merritt X X Elliott, Amy X X Faircloth, John X X King, Edward L. X X Outterbridge, Geraldine X X Tyler, Stewart G. X X Vice-Chairman Hicks, Randy, X X Chairman THIS PAGE WAS INTENTIONALLY LEFT BLANK  CITY OF SUFFOLK 441 MARKET STREET, POST OFFICE BOX 1858, SUFFOLK, VIRGINIA 23439-1858 PHONE: (757) 514-4060 FAX: (757) 514-4099 DEPARTMENT OF PLANNING & COMMUNITY DEVELOPMENT Division of Planning To: Historic Landmarks Commission From: Shanda H. Davenport, Principal Planner Date: May 8, 2014 Subject: REQUEST FOR CERTIFICATE OF APPROPRIATENESS HC-2014-12, submitted by Thomas L. Woodward, Jr. and Susan Woodward, applicants and property owners, for a change in material for the repair or replacement of an existing wood porch floor and associated exterior renovations of an existing structure located at 227 N. Main Street. The property is further identified as Zoning Map 34G18 Block (A) Parcel 68, Suffolk Voting Borough, and is zoned CBD (Central Business District), and HC (Historic Conservation Overlay District). STAFF REPORT Overview of the Subject Property and Surrounding Area The 1987 Historic District Nomination application recognizes this structure as both architecturally and historically significant. The dwelling is believed to have been the residence of John Granberry. It is a handsome Federal dwelling that was built in stages with the earliest section dating to c.1795 and subsequent additions made throughout the mid-century. This house has a substantial stepped double chimney on the north end and a raised basement kitchen ell on the south. The centerpiece of this building is the fine Federal porch with fluted Doric columns, engaged pilasters and simple fanlight. This roofline is typically Federal and with tall Georgian dormers which include cornice with dentils. The property is located along North Main Street in the Historic Entry Corridor. The structure is sited directly adjacent to the sidewalk and helps to form the structure of the downtown area. Case History Two prior certificates of appropriateness have been issued for the structure at 227 North Main Street. In 2001, approval was granted for a roof replacement which involved a change in material (HC2001-26). An administrative approval, HC2012-03AD, was granted for the restoration of brick chimneys. HC-2014-12 May 8 Page 2 of 3 Proposed Action The applicant is proposing to replace the flooring boards of the front porch with synthetic decking. Public Notice Public notice of this meeting was published in the newspaper and notices were mailed to adjacent property owners. Applicable Regulations and Analysis Unified Development Ordinance Section 31-413, HC, Historic Conservation Overlay District 1. Section 31-413(a)(3), Purpose and Intent: The district is “designed to ensure that buildings shall be erected so as to be architecturally compatible with the historic landmark buildings or structures within the district.” 2. Section 31-413(g)(2) General Guidelines A. The compatibility with the design standards and criteria as included in the City’s adopted Historic District Guidelines, Historic District Design Guidelines for the City of Suffolk. B. The appropriateness of the general design geometry and proportions, structural arrangement, building materials, texture and color of the proposed building in relation to such factors as the compatibility with similar features of buildings or structures within the area circumscribed by the subject overlay district. D. The extent to which the building will be harmonious with or architecturally incompatible with the historic buildings within the subject overlay district. E. The compatibility of planned improvements and renovations with the architectural and historic quality, character, and scale of the historic buildings in the City of Suffolk. G. The compatibility of the proposed building, structure, or appurtenant element with the Comprehensive Plan’s goals for historic preservation and architectural design review. Suffolk Historic District Guidelines Chapter 4, Section B. Policy Statement on Use of Substitute Exterior Materials B.1 Background In general, the original materials should, to the maximum extent possible, be maintained and preserved in place. When alterations are required, the original materials should remain unaltered to the greatest extent possible. When exterior materials must be replaced, due to deterioration or alterations, the physical dimensions, styles, and other qualities of the original materials should, to the maximum extent possible, be replicated to match the original as closely as possible. The Historic Landmarks Commission will review each request on a case-by case basis. HC-2014-12 May 8 Page 3 of 3 B.2 Synthetic Trim Materials Synthetic trim materials for architectural embellishments, such as cornices, columns/ pilasters, balusters, or window/door trim, may be acceptable as replacements for the original trim materials if they match the dimensions and profiles of the original material. When used for other applications, synthetic materials other than historic materials which replicate the qualities of the original material may be acceptable as substitutes if the Historic Landmarks Commission determines that the substitute or synthetic material will produce the overall character, appearance, and performance of the original material. Staff Analysis The requested change to the original structure is the replacement of the wooden porch decking with synthetic decking. The requested material is similar to decking used in other historic properties in the District. It is a tongue-and-groove 3-inch wide board which resembles dressed 5/4 board decking. The material is weathered grey in color and has a simulated face grain. No other elements of the porch are proposed to be replaced or modified. Given that the decking is a horizontal feature that is not easily seen from the street and that the Commission has approved the use of synthetic material for decking in the past, the use of this material should not be detrimental to the historic nature of the structure. A sample of the synthetic decking will be presented at the meeting for the Commission’s review. Summary and Recommendations Based on the above findings-of-fact, staff recommends approval of HC-2014-12 with the following conditions: 1. Replace existing porch boards with 3” x 5/4” “Azek” porch boards. 2. No additional exterior renovation to be undertaken without the issuance of a Certificate of Appropriateness.  IE W Suffolk ELEY S T Historic & Cultural DR W DR E R RVIEW ERV R IV Overlay District & E AD N D M R IV MO KE SE E F O RT S E RIVE NA N National Register LA E T PIT R AV E L L E AV Historic Districts W RD IE C E STAN ST AD S T CH E C ON HC12-14 RV B UT L E DU MVI DR JONES VE KE RI N BRO TT W ESTE E AV CH U R RN AVE D LE N FO LA GH N MA HI RE ST LEGEND RD CH S ST D HI R LL CE NE R CR N N IN S Suffolk Historic & Cultural Conservation O verlay A I ES ST E P T 58 N £ ¤ W CO T NATIONAL REGISTER HISTORIC DISTRICTS T Original Suffolk District (1987) R S P R E N TIS ST North Main Street E xtension District (1998) East Washington Street Distr ict (2002) N E THI RD West End District (2004) AVE E AVE RD West End District Expansion (2004) CE T P IN Suffolk District Expansion (2004) AN E E S Cedar Hill Cemetery (2006) E R AV R ST P IN MOO R ST FIN N NE Y A CO Discl aime r. THE CITY OF SU FFOLK MAKES NO WARR ANTY, R EPRESEN TATION , VE PENDE OR GUAR ANTEE OF ANY KIN D REGARD IN G EITH ER ANY MAPS OR OTHER INFORMATION BREW PROVID ED HERE IN OR THE SOU RC ES OF SU CH MAPS OR OTHER IN FORMATION . THE 32 W W W ASH CITY OF SUFFOL K SPECIFICAL LY DISCL AIMS ALL REPRESEN TATIONS OR WARR ANTIES, ST IN G T T Y S ¬ « EXPRESS OR IMPL IED , INCL UDING, WITHOUT L IMITATION, TH E IMPL IED WARR ANTIES OF MERCH ANTABILITY AND FITN ESS FOR A PARTICUL AR PURPOSE. O N ST Th e City of Su ffol k assume s n o lia bil ity eithe r for an y e rrors, omissi ons, NER or ina ccuraci es in the i nformatio n pro vide d rega rdle ss o f the ca use of such or fo r a ny deci sion made , actio n ta ken , or actio n not ta ken b y the u ser in CL A D reli ance u pon a ny map s o r i nformatio n pro vide d here in . R Parcel a nd Zoni ng i nformatio n has b een d evel ope d to provi de a gra phi c repre sentatio n of th e Rea l Esta te Pro pe rty Tax Maps. Th e bou nda ries o f an y BAN P IN parce l may have b ee n adj usted to pro vide a mo re visu all y p lea sing p rese ntation . K K S User sho uld re fe r to i nstrumen t of tra nsfer (de ed or pl at) fo r l ega l bou nda ry loca ti on an d peri meter or are a meas ureme nts. T R A P 10 £ ¤ Aeria l Photog raph y capture d March 1 999 . A l imited a rea o f the Ci ty wa s reflow n in March o f 20 01. Th e most u p-to-da te pho to grap hy ava ila ble w as used to ca pture pla nime tri c i nforma ti on. E W A SH ¹ IN GT ON ST ST E L AV D HAL H R EC BE A N I L ST O R ST ST 1:12,000 A O NS NT Y C 1 inch = 1,000 feet T S IN ST A ST ST WELL M A CO U G RY MA O PLE DIS T A AR TO ON R S AVE City of Suffolk Department of A S S CE D FA C MA Planning & Community Development Updated : 4/28/2014  HC12-14 Zoning/Land Use Map W F CBD 34G18(CC)*1 34G11(A)B INN 34G18(CC)*1 EY A VE FI N N E Y A VE A VE N EY E 34G18(A)*62 W FI N AV EY 34G1 W F IN N ST 8(A)* 34 G 1 12 8( A ) * RM 60 AI N 34G18(A)*121 FR E E N M MA S 34G18(A)*63 ON ST 34G18(A)*59 34G 34G18(A)*120 18( A ) *5 8 34G 1 8(A)* 56* 5 7 34G18(A)*119 34G18(A)*64*65*66 34G 18(A )* 55 34G18(A)*118 OA K D AL E T 34G18(A)*67 ER 34G18( A)*53*5 4 34G18(A)*96*97 34G18(A)*70 34G 34G18(A)*68 1 8 (A ) *9 8 10 £ ¤ 34G18 34G18(A)*69 RM 34G18(A)*99 (A)*52 34G18(A)*95A 3344GG118 (A 8 (A)*)*5511 T GA S 34G18(A)*49 R AT O 34G18(A)*71*75 N SA 34G18(A)*77 32 « ¬ 34G18(A)*76 ST 34G18(A)*326 34G18(A)*324 MA RK ET ST AI N N M 34G18(A)*78 1 inch = 80 feet ± Aerial Imagery Sources: VGIN/VITA VMBP 2013 Orthophotography and/or ESRI http://goto.arcgisonline.com/maps/World_Imagery Date: 4/28/2014 HC12-14 THIS PAGE WAS INTENTIONALLY LEFT BLANK