Library Advisory Board Meetings

SUFFOLK PUBLIC LIBRARY BOARD MEETING MINUTES January 14, 2014 Board Members Present Others Present Mrs. Judith Stone, Chairperson Mr. Clint S. Rudy, Library Director Mrs. Sue Nichols, Vice-Chairperson Ms. Carolyn Phelps, Exec. Secretary (arrived 1:15PM) Mrs. Nancy Creekmore Members Absent Mrs. Ernestine Langston Mrs. Pam Hill Ms. Barbara Banze • The meeting was called to order at 1:10PM by Chairperson Mrs. Judith Stone. • The minutes of the October 8, 2013 meeting were accepted as presented. • As mentioned at the last meeting, the Library has received a $2,000 foundation grant from Target for early childhood literacy efforts. • Dr. Nancy Olivo, Director of Human Resources, is guiding us through a strategic planning process. We are creating Mission and Vision Statements for the library, which were distributed as draft copies. Mr. Rudy asked Board members for feedback. The next steps include goals, objectives, and organizational values. • We have purchased surplus shelving and furniture from the City of Chesapeake to use to enhance our facilities beginning at Chuckatuck. • The Library budget has been submitted to Finance and the budget meeting will be held February 27. • Fleet Management has requested a new replacement vehicle for the bookmobile in their budget submission. • Our Marketing and Community Relations Coordinator is developing a marketing plan. He is creating a new logo and we are hoping to have our new logo on new library cards for April’s National Library Week. • We are working with the Suffolk Art League to bring the Big Read Program (Fahrenheit 451 by Ray Bradbury) to Suffolk in April, May, and June of 2015. Library Systems from almost all of Hampton Roads Cities will be participating. • The Literacy Council met Tuesday, January 7th. Lisa Cross was re-elected as President. For a fundraiser, letters will be sent out in December and March requesting donations. They have received $5,000 from TJ Max, $5,000 from the Suffolk Foundation, and $1,000 in miscellaneous donations. • Health and Human Relations Standing Committee will now be added to the Library Board Meeting Agenda under Reports of Standing Committees and Outreach Reports will be removed. • The Health and Human Relations Committee met Tuesday, January 14th. Mr. Rudy presented a short program on the Library’s new programs and initiatives. • City Council is reviewing the process for Boards and Commissions and the City Attorney’s Office is providing training and resources to ensure compliance with FOIA and open meeting laws. • The Library Board reviewed the recommended revisions to the By-Laws from the City Attorney’s Office and Ms. Banze made a motion to approve the recommended revisions. Mrs. Nichols seconded the motion and the Board unanimously approved by a vote of 5 to 0. As stated in the previous By-Laws, revisions must be approved at the next meeting to be effective. • Board vacancies were discussed. Mrs. Creekmore made a motion to approve the following slate of officers: Mrs. Judith Stone, President Mrs. Sue Nichols, Vice-President Mrs. Pam Hill, Secretary The motion was seconded by Mrs. Langston and approved unanimously by a vote of 5 to 0. • Mrs. Nichols made a motion to change the Suffolk Library Board’s quarterly meeting time to 2:00PM instead of 1:00PM. Mrs. Langston seconded the motion and the Board unanimously approved by a vote of 5 to 0. • The next meeting will be Tuesday, April 8, 2014 at 2:00PM in the meeting room of the Suffolk Public Library’s Morgan Memorial Library. • The meeting was adjourned at 2:45PM.