Library Advisory Board Meetings

SUFFOLK LIBRARY ADVISORY BOARD Meeting Minutes July 11, 2017 Board Members Present: Others Present: Ms. Barbara Banze Mr. Clint S. Rudy, Director of Libraries Mrs. Nancy Creekmore Mrs. Carolyn Phelps, Exec. Secretary Mrs. Sue Nichols Mr. Randy Carter, Clerk of Mrs. Sharon Slate Circuit Court Mrs. Judith Stone (President) Board Members Absent: Mr. Sean Bilby (Vice-President) Mr. Lee Cross Mrs. Ernestine Langston • The meeting was called to order at 2:15pm by Mrs. Judith Stone, President. • Mrs. Creekmore made a motion to accept the meeting minutes of the October 11, 2016 meeting. Ms. Banze seconded the motion and the minutes were approved by a unanimous vote of 5-0. • Mr. Randy Carter, Clerk of Circuit Court, administered the Oath of Office to Mrs. Sue Nichols and Ms. Barbara Banze. • The Virginia State Library has estimated that the Suffolk Public Library will receive $159,683 in State Aid funds for FY17-18. • The Suffolk Public Library won two statewide awards for a library serving a population over 80,000 in recognition of their coding program with Suffolk Public Schools and they won Outstanding Adult Program for their Amazing Peanut Chase Scavenger Hunt. • Suffolk Public Library is hosting Suffolk Speaks, which is an oral history project. This project gives people an opportunity to share their memories and stories in an open recording session. • A photo of the Library Board needs to be taken. • The Literacy Council’s Give Local 757 project raised just over $8,000. • At the Health and Human Relations Standing Committee meeting the City Attorney presented on the Legislative Session. • Ms. Banze made a motion to accept the revised Suffolk Public Library Meeting Room Policy. Mrs. Nichols seconded the motion and the revised policy was approved by a unanimous vote of 5-0. • Ms. Banze made a motion to nominate Mr. Sean Bilby for President and Ms. Slate made a motion to nominate Mrs. Creekmore for Vice-President. Mrs. Stone seconded the motions and they were approved by a unanimous vote of 5-0. Mr. Bilby and Mrs. Creekmore have agreed to accept the nominations. • Mr. Rudy presented the Strategic Plan for 2017-2022 for State Aid. Ms. Banze made a motion to accept the revised plan. Mrs. Stone seconded the motion and the Strategic Plan for 2017-2022 was approved by a unanimous vote of 5-0. • The next meeting will be October 10, 2017 at 2PM in the Morgan Memorial Library Meeting Room. • With no further business the meeting was adjourned at 3:30pm.