Standing Committee

TOWN OF SUMMERVILLE STANDING COMMITTEES OF COUNCIL MEETINGS Summerville Municipal Complex ‐ Town Council Chambers 200 Main Street, Summerville, SC Monday, January 8, 2018 ‐ 5:30 p.m. AGENDAS 1. Parks and Recreation Committee: a. Hutchinson Square update b. National Guard Armory update c. Potential project along Sawmill Branch Trail. 2. Planning and Development Committee: a. Update on UDO b. Discussion of current Bed and Breakfast ordinance 3. Public Safety Committee: a. Summerville Police Department: crime report b. Summerville Fire Department: status of new fire station 4. Public Works Committee: a. Update on public works projects i. State Road Resurfacing ii.2017 Sidewalk Project iii. CDBG Sidewalk Project – West 2nd North Street iv. Mast Arms v. Marymeade Drive Extension vi. Bear Island Road vii. Maple Street viii. Main Street Crosswalks b. Waring Street Quitclaim Request c. Stop sign request - Germander Avenue and Forethorne Street 5. Finance Committee: a. Presentation of December 2017 Financial Report – Belinda Harper, CPA b. Approval of Financial Requisitions i. Authorization to issue a purchase order to Vic Bailey Ford in the amount of $40,329.00 for the purchase of a 2018 Ford Interceptor SUV on State Contract to be paid from budgeted capital funds for 2018. (Fire Department) ii. Authorization to issue a purchase order to Performance Automotive (State Contract) in the amount of $318,875.00 for the purchase of ten 2018 Dodge Chargers and three Dodge Durangos, to be paid from budgeted capital funds for 2018. (Police Department) iii. Authorization to issue a purchase order to West Chatham Warning Devices (State Contract) in the amount of $51,969.53 for vehicle outfitting, to be paid from budgeted capital funds for 2018. (Police Department)  iv. Authorization to issue a purchase order to Motorola (State Contract) in the amount of $239,520.78 for the purchase of a five-year service agreement for Summerville Police Department dispatch center, to be paid from budgeted capital funds for 2018. (Police Department). 6. Discussion of Proposed/Upcoming Council Agenda Items 7. Miscellaneous a. Mayor’s Comments 8. Adjourn Germander Ave Map data ©2018 Google 100 ft 1-05-2018 03:00 PM TOWN OF SUMMERVILLE PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 100-GENERAL FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY PROPERTY TAXES 11,216,360.00 736,308.63 0.00 11,038,582.13 0.00 177,777.87 98.42 LICENSES, PERMITS & FEES 11,049,841.00 78,447.78 0.00 12,002,203.87 0.00 ( 952,362.87) 108.62 COURT FINES & FEES 380,000.00 0.00 0.00 277,039.95 0.00 102,960.05 72.91 FEDERAL GOV'T GRANTS 0.00 30,826.92 0.00 164,573.85 0.00 ( 164,573.85) 0.00 STATE REVENUES 2,385,717.00 113,965.39 0.00 2,503,670.57 0.00 ( 117,953.57) 104.94 MISCELLANEOUS REVENUES 1,259,102.00 61,964.82 0.00 1,330,258.16 0.00 ( 71,156.16) 105.65 OTHER FINANCING SOURCES 4,555,669.00 163,177.00 0.00 1,958,124.00 0.00 2,597,545.00 42.98 TOTAL REVENUES 30,846,689.00 1,184,690.54 0.00 29,274,452.53 0.00 1,572,236.47 94.90 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY MUNICIPAL COURT 437,546.00 39,627.98 0.00 425,067.14 0.00 12,478.86 97.15 FINANCE 568,617.00 39,642.25 0.00 553,555.80 0.00 15,061.20 97.35 ADMINISTRATION 1,493,858.00 121,003.54 0.00 1,427,661.75 0.00 66,196.25 95.57 PLANNING 615,043.00 57,503.53 48,585.52 453,269.78 0.00 210,358.74 65.80 BUILDING/INSPECTIONS 596,277.00 44,096.18 0.00 548,706.53 0.00 47,570.47 92.02 TOWN ENGINEER 449,080.00 32,985.77 0.00 437,328.78 0.00 11,751.22 97.38 POLICE DEPT 7,690,683.00 549,889.82 0.00 7,214,950.62 27,291.18 448,441.20 94.17 FIRE DEPT 7,283,890.00 539,935.52 8,982.73 6,846,483.17 90,444.96 355,944.60 95.11 COMMUNICATION CENTER 1,100,833.00 78,703.96 0.00 967,494.18 0.00 133,338.82 87.89 MAINTENANCE DEPT 716,637.00 49,310.93 0.00 678,569.05 0.00 38,067.95 94.69 STREET DEPT 2,022,264.00 136,115.65 0.00 1,867,177.44 2,947.00 152,139.56 92.48 PARKS & RECREATION 2,488,615.53 172,161.08 0.00 2,315,035.63 31,705.11 141,874.79 94.30 DEBT SERVICES 687,816.00 129,659.03 0.00 687,815.15 0.00 0.85 100.00 BUILDINGS & GROUNDS 1,715,230.00 95,439.36 0.00 1,607,525.62 25,499.58 82,204.80 95.21 CAPITAL EXPENDITURES 2,637,925.47 357,471.19 982,440.76 3,077,001.05 1,224,981.52 ( 681,616.34) 125.84 NON-DEPARTMENTAL 228,516.00 16,309.23 0.00 52,179.21 0.00 176,336.79 22.83 TRANSFERS 113,858.00 0.00 0.00 1,172.72 0.00 112,685.28 1.03 TOTAL EXPENDITURES 30,846,689.00 2,459,855.02 1,040,009.01 29,160,993.62 1,402,869.35 1,322,835.04 95.71 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 (1,275,164.48) 1,040,009.01 113,458.91 (1,402,869.35) 249,401.43 0.00 ============== ============ ============ ============= ============ ============ ====== $ 263,782 FIRE DEPT. SUBSTATION 3 $ 38,103 POLICE DEPT. EQUIPMENT  1-05-2018 03:00 PM TOWN OF SUMMERVILLE PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 100-GENERAL FUND REVENUES % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ PROPERTY TAXES 4-0000-10-101 PRIOR YEARS TAXES 300,000.00 8,216.46 0.00 279,751.32 0.00 20,248.68 93.25 4-0000-10-102 REAL PROPERTY TAXES 9,174,368.00 627,121.22 0.00 8,991,498.84 0.00 182,869.16 98.01 4-0000-10-103 VEHICLE PROPERTY TAXES 1,421,992.00 100,970.95 0.00 1,369,808.74 0.00 52,183.26 96.33 4-0000-10-104 HOMESTEAD TAXES 320,000.00 0.00 0.00 327,461.08 0.00 ( 7,461.08) 102.33 4-0000-10-106 HEAVY EQUIP RENTAL TAX 0.00 0.00 0.00 70,062.15 0.00 ( 70,062.15) 0.00 TOTAL PROPERTY TAXES 11,216,360.00 736,308.63 0.00 11,038,582.13 0.00 177,777.87 98.42 LICENSES, PERMITS & FEES 4-0000-20-202 CABLE TV FRANCHISE FEES 360,000.00 0.00 0.00 265,019.55 0.00 94,980.45 73.62 4-0000-20-203 ELECTRIC & GAS FRANCHIS 1,929,343.00 0.00 0.00 1,890,931.78 0.00 38,411.22 98.01 4-0000-20-210 BUSINESS LICENSES 3,541,390.00 29,759.16 0.00 4,158,472.59 0.00 ( 617,082.59) 117.42 4-0000-20-211 BUSINESS LICENSE PENALT 42,000.00 1,796.20 0.00 57,681.78 0.00 ( 15,681.78) 137.34 4-0000-20-212 BUSINESS LICENSE - INSUR 4,314,613.00 42.86 0.00 4,699,583.09 0.00 ( 384,970.09) 108.92 4-0000-20-214 TELEPHONE LICENSES/FEES 143,500.00 1,463.25 0.00 148,996.36 0.00 ( 5,496.36) 103.83 4-0000-20-216 BUILDING PERMITS 649,970.00 44,751.31 0.00 752,302.22 0.00 ( 102,332.22) 115.74 4-0000-20-217 RE-INSPECT FEES 3,600.00 50.00 0.00 1,000.00 0.00 2,600.00 27.78 4-0000-20-218 PLANNING FEES 12,000.00 475.00 0.00 8,681.50 0.00 3,318.50 72.35 4-0000-20-220 TREE PERMIT/PENALTY 19,000.00 110.00 0.00 3,175.00 0.00 15,825.00 16.71 4-0000-20-221 STORMWATER PLAN REVIEW F 34,425.00 0.00 0.00 16,360.00 0.00 18,065.00 47.52 TOTAL LICENSES, PERMITS & FEES 11,049,841.00 78,447.78 0.00 12,002,203.87 0.00 ( 952,362.87) 108.62 COURT FINES & FEES 4-0000-25-252 MUNICIPAL COURT FINES 380,000.00 0.00 0.00 277,039.95 0.00 102,960.05 72.91 TOTAL COURT FINES & FEES 380,000.00 0.00 0.00 277,039.95 0.00 102,960.05 72.91 FEDERAL GOV'T GRANTS 4-0000-29-330 STATE GRANT REVENUE 0.00 15,108.58 0.00 53,047.58 0.00 ( 53,047.58) 0.00 4-0000-29-331 FEMA DISASTER REIMBURSEM 0.00 15,718.34 0.00 111,526.27 0.00 ( 111,526.27) 0.00 TOTAL FEDERAL GOV'T GRANTS 0.00 30,826.92 0.00 164,573.85 0.00 ( 164,573.85) 0.00 STATE REVENUES 4-0000-30-301 LOC OPT SALES TAX-CHAS 162,250.00 13,196.51 0.00 151,769.04 0.00 10,480.96 93.54 4-0000-30-302 LOC OPT SALES TAX-BERK 1,071,244.00 100,768.88 0.00 1,211,018.39 0.00 ( 139,774.39) 113.05 4-0000-30-311 INVENTORY TAXES 78,600.00 0.00 0.00 78,600.72 0.00 ( 0.72) 100.00 4-0000-30-313 MANUFACTURER'S TAX EXEM 500.00 0.00 0.00 7,640.86 0.00 ( 7,140.86) 528.17 4-0000-30-321 AID TO SUBDIVISIONS 982,823.00 0.00 0.00 958,091.56 0.00 24,731.44 97.48 4-0000-30-325 BEVERAGE LICENSES 90,300.00 0.00 0.00 96,550.00 0.00 ( 6,250.00) 106.92 TOTAL STATE REVENUES 2,385,717.00 113,965.39 0.00 2,503,670.57 0.00 ( 117,953.57) 104.94 1-05-2018 02:01 PM TOWN OF SUMMERVILLE PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 100-GENERAL FUND REVENUES % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ MISCELLANEOUS REVENUES 4-0000-35-326 SPECIAL EVENTS MISC INCO 27,000.00 150.00 0.00 6,010.00 0.00 20,990.00 22.26 4-0000-35-351 INTEREST INCOME 100,000.00 439.31 0.00 108,909.28 0.00 ( 8,909.28) 108.91 4-0000-35-352 SALE OF ASSETS 65,000.00 5,550.00 0.00 121,237.81 0.00 ( 56,237.81) 186.52 4-0000-35-353 PARKS & PLAYGROUNDS FEE 25,000.00 2,325.00 0.00 32,175.00 0.00 ( 7,175.00) 128.70 4-0000-35-355 SCHOOL DIST 2 REIMBURSM 480,000.00 0.00 0.00 480,000.00 0.00 0.00 100.00 4-0000-35-358 VENDING COMMISSIONS-GAHA 4,000.00 0.00 0.00 4,776.50 0.00 ( 776.50) 119.41 4-0000-35-359 FED DRUG TASK FORCE OT 10,000.00 0.00 0.00 0.00 0.00 10,000.00 0.00 4-0000-35-360 MISCELLANEOUS INCOME 124,802.00 30,506.34 0.00 148,176.11 0.00 ( 23,374.11) 118.73 4-0000-35-362 PROPERTY RENTAL FEES 100,000.00 5,713.48 0.00 120,324.19 0.00 ( 20,324.19) 120.32 4-0000-35-363 CELLULAR TOWER RENTAL 80,000.00 7,436.82 0.00 88,679.34 0.00 ( 8,679.34) 110.85 4-0000-35-364 REPORT FEES 18,000.00 1,081.59 0.00 16,430.59 0.00 1,569.41 91.28 4-0000-35-365 ADMINISTRATIVE FEE 16,000.00 0.00 0.00 7,042.67 0.00 8,957.33 44.02 4-0000-35-366 FALSE ALARM FEES 11,000.00 610.00 0.00 3,050.00 0.00 7,950.00 27.73 4-0000-35-367 FUNERAL ESCORTS 15,000.00 0.00 0.00 1,980.00 0.00 13,020.00 13.20 4-0000-35-370 GAHAGAN FIELD/CONCESSION 7,000.00 340.00 0.00 4,022.50 0.00 2,977.50 57.46 4-0000-35-371 REGULAR LEAGUE FEES 35,500.00 4,311.00 0.00 49,962.40 0.00 ( 14,462.40) 140.74 4-0000-35-372 TOURNAMENT FEES 2,000.00 225.00 0.00 225.00 0.00 1,775.00 11.25 4-0000-35-374 GAHAGAN GATE FEES 24,500.00 0.00 0.00 32,916.26 0.00 ( 8,416.26) 134.35 4-0000-35-375 MISCELLANEOUS REV-REC DE 500.00 1.00 0.00 71.75 0.00 428.25 14.35 4-0000-35-376 CONCESSION REV-SOFTBALL 62,500.00 1,250.28 0.00 61,824.81 0.00 675.19 98.92 4-0000-35-378 CONCESSION REV-FOOTBALL 21,300.00 0.00 0.00 12,600.45 0.00 8,699.55 59.16 4-0000-35-380 TENNIS COMPLEX REVENUE 30,000.00 2,025.00 0.00 29,843.50 0.00 156.50 99.48 TOTAL MISCELLANEOUS REVENUES 1,259,102.00 61,964.82 0.00 1,330,258.16 0.00 ( 71,156.16) 105.65 OTHER FINANCING SOURCES 4-0000-40-406 TRANSFER FROM HOSPITALIT 1,958,124.00 163,177.00 0.00 1,958,124.00 0.00 0.00 100.00 4-0000-40-408 TRANSFER FROM FUND BALAN 2,562,545.00 0.00 0.00 0.00 0.00 2,562,545.00 0.00 4-0000-40-409 TRANSFER FROM STATE ACCO 35,000.00 0.00 0.00 0.00 0.00 35,000.00 0.00 TOTAL OTHER FINANCING SOURCES 4,555,669.00 163,177.00 0.00 1,958,124.00 0.00 2,597,545.00 42.98 ___________________________________________________________________________________________________________________________________ TOTAL REVENUES 30,846,689.00 1,184,690.54 0.00 29,274,452.53 0.00 1,572,236.47 94.90  PAGE: 4 Town of Summerville Impact Fees Balance Balance as of December 31, 2017 TOTAL Residential Commercial available Parks & Recs Facilities 233,987 0 = 233,987 Fire Facilities 209,904 (181,225) = 28,679 * Municipal Facilities 418,181 301,301 = 719,482 ** Totals 862,072 120,076 982,148 * $605,587 Fire Department Substation 3 ** $174,825 Leaf Vacuum Truck 1-05-2018 02:02 PM TOWN OF SUMMERVILLE PAGE: 5 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 212-IMPACT FEES - RESIDENTIAL FINANCIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 0.00 19,295.00 0.00 181,660.76 0.00 ( 181,660.76) 0.00 MISCELLANEOUS REVENUES 0.00 866.73 0.00 8,718.89 0.00 ( 8,718.89) 0.00 TOTAL REVENUES 0.00 20,161.73 0.00 190,379.65 0.00 ( 190,379.65) 0.00 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY IMPACT FEES-RESIDENTIAL 0.00 0.00 138,030.00 138,030.00 0.00 0.00 0.00 TOTAL EXPENDITURES 0.00 0.00 138,030.00 138,030.00 0.00 0.00 0.00 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 20,161.73 138,030.00 52,349.65 0.00 ( 190,379.65) 0.00 ============== ============ ============ ============= ============ ============ ====== 1-05-2018 02:02 PM TOWN OF SUMMERVILLE PAGE: 6 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 213-IMPACT FEES - COMMERCIAL FINANCIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 0.00 0.00 0.00 132,157.39 0.00 ( 132,157.39) 0.00 MISCELLANEOUS REVENUES 0.00 930.31 0.00 8,930.40 0.00 ( 8,930.40) 0.00 TOTAL REVENUES 0.00 930.31 0.00 141,087.79 0.00 ( 141,087.79) 0.00 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY IMPACT FEES-COMMERCIAL 0.00 0.00 109,280.00 109,280.00 780,412.30 ( 780,412.30) 0.00 TOTAL EXPENDITURES 0.00 0.00 109,280.00 109,280.00 780,412.30 ( 780,412.30) 0.00 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 930.31 109,280.00 31,807.79 ( 780,412.30) 639,324.51 0.00 ============== ============ ============ ============= ============ ============ ====== 1-05-2018 03:00 PM TOWN OF SUMMERVILLE PAGE: 7 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 214-LOCAL HOSPITALITY TAX FINANCIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 3,798,337.00 281,617.51 0.00 3,646,749.18 0.00 151,587.82 96.01 MISCELLANEOUS REVENUES 24,348.00 3,361.15 0.00 98,926.39 0.00 ( 74,578.39) 406.30 TOTAL REVENUES 3,822,685.00 284,978.66 0.00 3,745,675.57 0.00 77,009.43 97.99 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY LOCAL HOSPITALITY TAX 3,822,685.00 191,586.31 193,162.10 3,997,030.81 376,485.01 ( 357,668.72) 109.36 TOTAL EXPENDITURES 3,822,685.00 191,586.31 193,162.10 3,997,030.81 376,485.01 ( 357,668.72) 109.36 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 93,392.35 193,162.10 ( 251,355.24)( 376,485.01) 434,678.15 0.00 ============== ============ ============ ============= ============ ============ ====== $ 163,177 TRANSFER TO GF $ 12,551 SIDEWALK SURVEY AND DESIGN 1-05-2018 03:00 PM TOWN OF SUMMERVILLE PAGE: 8 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: DECEMBER 31ST, 2017 500-STORMWATER MGMT FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 100.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY MISCELLANEOUS REVENUES 0.00 0.00 0.00 12,158.60 0.00 ( 12,158.60) 0.00 OTHER FINANCING SOURCES 77,186.00 0.00 0.00 0.00 0.00 77,186.00 0.00 OPERATING REVENUES 1,083,000.00 84,904.55 0.00 1,084,805.68 0.00 ( 1,805.68) 100.17 TOTAL REVENUES 1,160,186.00 84,904.55 0.00 1,096,964.28 0.00 63,221.72 94.55 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY STORMWATER MANAGEMENT 1,160,186.00 59,839.65 0.00 1,014,992.65 68,610.91 76,582.44 93.40 TOTAL EXPENDITURES 1,160,186.00 59,839.65 0.00 1,014,992.65 68,610.91 76,582.44 93.40 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 25,064.90 0.00 81,971.63 ( 68,610.91)( 13,360.72) 0.00 ============== ============ ============ ============= ============ ============ ======