Standing Committee

TOWN OF SUMMERVILLE STANDING COMMITTEES OF COUNCIL MEETINGS Training Room: Parks & Recreation, Planning & Development, Public Safety and Public Works Council Chambers: Finance Committee Monday, September 10, 2018 ‐ 5:30 p.m. AGENDAS 1. Parks and Recreation Committee: a. National Guard Armory update b. Hutchinson Square update c. Summerville Miracle League press box 2. Planning and Development Committee: a. Parkway Town Center Tract Development Agreement 3. Public Safety: a. Fire: Monthly update b. Police: i. Monthly update ii. Police Department funds iii. Review of ordinance related to protest‐demonstrations 4. Public Works Committee: a. Update on Public Works projects: i. 2017 Sidewalk Project ii. Road Resurfacing iii. Bear Island Road iv. Maple Street v. Arbor Oaks Drainage vi. Shepard Park Draining vii. Mast Arms viii. Parkwood Drive Sidewalk b. Discussion of SCDOT Road Turnback Program c. West Richardson Avenue Turnback from SCDOT Standing Committees of Council Agenda – September 10, 2018 5. Finance Committee: a. Public Comment b. Presentation of August 2018 Financial Report ‐ Belinda Harper, CPA c. Century 21 Building Lease d. Ordinance for court setoff debt e. 2017 Sidewalk Project Bid f. Financial Requisitions: i. Approval to issue a purchase order for $721,555 to Palmetto Site Work Services to fund the 2017 Sidewalk Project. $350,000 to come from budgeted general funds (capital), $250,000 to come from budgeted Hospitality and Accommodations Tax funds (capital), and $121,555 to come from general fund – fund balance. Request from Public Works Dept. ii. Approval to issue a purchase order for $29,916.00 to South Carolina Department of Transportation to fund traffic signal mast arms upgrade at the intersection of Cedar Street and West Richardson Avenue. Funds to come from Local Hospitality and Accommodations Tax. Request from the Public Works Department iii. Approval to issue a purchase order to Benson Ford in the amount of $70,305.00 for a Ford F‐550 with dump. Funds to come from Stormwater Fund Balance. This is a state contract. Request from the Stormwater department. iv. Approval to issue a purchase order to Supergreen Solutions in the amount of $875,772.00 for LED lighting upgrade at Gahagan Park. Funds to come from Local Hospitality and Accommodations Tax fund balance. Request from the Public Works Department 6. Discussion of Proposed/Upcoming Council Agenda Items 7. Miscellaneous a. Discussion of additional budget meeting b. Mayor’s Comments 8. Adjourn 2  ORDINANCE 2018-__________ RELATING TO THE RECOVERY OF COLLECTION COSTS AS A PART OF DELINQUENT DEBTS COLLECTED PURSUANT TO THE SETOFF DEBT COLLECTION ACT WHEREAS, the Town of Summerville is a claimant agency as defined in the Setoff Debt Collection Act, S.C. Code Ann. § 12-56-10, et seq. (the Act) and is therefore entitled to utilize the procedures set out in the Act to collect delinquent debts owed to the Town of Summerville; AND WHEREAS, “delinquent debt” is defined in the Act to include “collection costs, court costs, fines, penalties, and interest which have accrued through contract, subrogation, tort, operation of law, or any other legal theory regardless of whether there is an outstanding judgment for that sum which is legally collectible and for which a collection effort has been or is being made;” AND WHEREAS, the Town of Summerville has contracted with the Municipal Association of South Carolina to submit claims on its behalf to the SC Department of Revenue pursuant to the Act; AND WHEREAS, the Municipal Association of South Carolina charges an administrative fee for the services it provides pursuant to the Act; AND WHEREAS, the administrative fee charged by the Municipal Association of South Carolina is a cost of collection incurred by the Town of Summerville that arises through contract, and is therefore properly considered as a part of the delinquent debt owed to the Town of Summerville as that term is defined in the Act; AND WHEREAS, the Town of Summerville also incurs internal costs in preparing and transmitting information to the Municipal Association, which costs are also collection costs that are a part of the delinquent debt owed to the Town of Summerville; AND WHEREAS, the Town of Summerville may desire to recover its internal costs of collection by adding such costs to the delinquent debt; NOW THEREFORE, be it enacted by the Mayor and Council of the Town of Summerville as follows: 1. The Town of Summerville may impose a collection cost of up to $25.00 to defray its internal costs of collection for any delinquent debts that are sought to be collected pursuant to the provisions of the Setoff Debt Collection Act, S.C. Code Ann. § 12-5610 et. seq. This cost is hereby declared to be a collection cost that arises by operation of law and shall be added to the delinquent debt and recovered from the debtor. 2. The Town of Summerville hereby declares that the administrative fee charged by the Municipal Association of South Carolina is also a collection cost to the Town, which shall also be added to the delinquent debt and recovered from the debtor. 3. All Ordinances in conflict with this Ordinance are hereby repealed. 4. This Ordinance shall be effective on the date of final reading, provided however, that this ordinance is declared to be consistent with prior law and practice and shall not be construed to mean that any fees previously charged to debtors as costs of collection under the Act were not properly authorized or properly charged to the debtor. ___________________________________ Mayor Attest: ___________________________________ Clerk First Reading Approval: ____________________ Final Reading Approval: ____________________