Standing Committee

TOWN OF SUMMERVILLE STANDING COMMITTEES OF COUNCIL MEETINGS Training Room: Parks & Recreation, Planning & Development, Public Safety and Public Works Council Chambers: Finance Committee Monday, October 8, 2018 ‐ 5:30 p.m. AGENDAS 1. Parks and Recreation Committee: a. Armory update b. Hutchinson Square update c. Wassamassaw Park 2. Planning and Development Committee: a. Petition by Carolina Chillers Properties, LLC to annex Dorchester County TMS# 154‐11‐01‐014 (approximately 0.64 acres) located on Ladson Road, currently zoned OI Office and Institutional in Dorchester County and will be zoned B‐2 Neighborhood Business Center upon annexation into the Town of Summerville’s municipal limits. (Council District 6) (Planning Commission held a public hearing and made a recommendation for approval at their meeting on September 17, 2018) 3. Public Safety: a. Fire: Monthly update b. Police: Monthly update 4. Public Works Committee: a. Update on Public Works projects: i. 2017 Sidewalk Project ii. Road Resurfacing iii. Bear Island Road iv. Maple Street v. Arbor Oaks Drainage vi. Shepard Park Drainage vii. Mast Arms viii. Parkwood Drive Sidewalk b. Quitclaim deed request from Ronald C. Boller, Jr. and Chana N. Boller of 105 Graham St to the Town of Summerville for a portion of unimproved road right‐of‐way known as Phelon Street. The effected parcels are TMS# 137‐14‐09‐042 and TMS# 137‐14‐09‐026 Standing Committees of Council Agenda – October 8, 2018 5. Finance Committee: a. Public Comment (Pertaining to agenda items only) b. Presentation of September 2018 Financial Report ‐ Belinda Harper, CPA c. Surplus Stormwater Vehicles/Equipment: (proceeds to go to stormwater fund balance) i. W129 – 2006 Ford F‐450 ii. WM97 – 2005 Caterpillar 301.8 mini excavator d. Surplus Police Department Vehicles: i. P1 2010 Dodge Charger ii. P3 2010 Dodge Charger iii. P211 2010 Dodge Charger iv. P222 2011 Dodge Charger v. P227 2012 Dodge Charger vi. P229 2012 Dodge Charger vii. P236 2012 Dodge Charger viii. P245 2013 Dodge Charger e. Financial Requisitions: i. Approval to issue a purchase order to Supergreen Solutions in the amount of $875,772.00 for LED lighting upgrade at Gahagan Park. Funds to come from Local Hospitality and Accommodations Tax fund balance. Request from the Public Works Department ii. Approval to issue a purchase order to Banks Construction Company in the amount of $793,722.25 for road repairs and resurfacing. Funds to come from developer bond proceeds in the amount of $170,268.73, Hospitality and Accommodations Tax for Ladson Road Extension in the amount of $83,418.00, and budgeted capital in the amount of $540,035.52. 6. Discussion of Proposed/Upcoming Council Agenda Items 7. Miscellaneous a. Mayor’s Comments 8. Adjourn 2  The Town of Summerville Planning Commission Meeting Minutes September 17, 2018 This meeting of the Town of Summerville Planning Commission was attended by Commission Members, Jim Reaves, Chairman; Charlie Cuzzell; Will Rogan; and Sarah Bares. Elaine Segelken and Margie Pizarro were unable to attend. Staff in attendance included Jessi Shuler, AICP, Director of Planning; Meredith Detsch, Town Planner; and Bonnie Miley, Assistant Town Engineer. Jim Reaves, Chairman, called the meeting to order at 4:00 PM. Approval of Minutes: The Chairman asked if there were any edits or additions to the minutes from the meeting on August 20, 2018. Hearing none, the Chairman declared the minutes accepted as presented. Public Hearings: The first public hearing opened at 4:02 PM and was for the petition by Carolina Chillers Properties, LLC to annex Dorchester County TMS# 154-11-01-014 (approximately 0.64 acres) located on Ladson Road, currently zoned OI Office and Institutional in Dorchester County and will be zoned B-2 Neighborhood Business Center upon annexation into the Town of Summerville’s municipal limits. Mr. Reaves introduced the request. Melinda Kelly with the Bishop Gadsden Retirement Community Board stated that she was representing the owners, Carolina Chillers, who were planning to donate the property to Bishop Gadsden. She explained that the lot did not currently have sewer or access, and being in Town limits was appealing because of the services provided. Ms. Kelly noted that the Board did not yet have a proposed use for the property, as they were hoping to get approved for access first. Dr. Bares asked the Chairman for a point of information, which he allowed. She then asked for clarification on the ownership of the property. Ms. Shuler explained that Carolina Chillers, LLC still owned the property, which was why they were listed on the annexation application and signed the petition, but Bishop Gadsden could certainly represent the owner as the potential future property owner. Hearing no further public comment this public hearing was closed at 4:05 PM. Old Business The first item under Old Business was the proposed road name change to the section of Holiday Drive in the Weatherstone subdivision, which had been tabled to this month’s meeting. Mr. Reaves introduced the proposal, and Ms. Shuler informed the Commission that Berkeley County did agree to allow just the new section of road to be named and keep the existing sections of Holiday Drive unchanged as long as sufficient signage was provided. She stressed that neither Berkeley County nor Town staff believed that this was the ideal option; however, it would be allowed, and the Town’s Police and Fire Chiefs did not object either. Mr. Cuzzell asked if there was a process in place for naming intersections. Ms. Shuler responded that she was not aware of anything through state law. Mr. Cuzzell made a motion to keep the existing Holiday Drive and name the new section of road from the intersection of the existing Holiday Drive to Nexton Parkway/N. Maple Street Millhouse Drive in honor of Mr. Millhouse (the alternate option). Mr. Reaves seconded the motion for the purposes of discussion. Mr. Rogan noted that he was not at the previous meeting and asked why the item had been tabled. Dr. Bares explained that there was a significant amount of written opposition to change the name, so the Commission tabled it to allow staff to find out about the feasibility of this alternate option. Mr. Reaves stressed that the Commission understood that neither portion of Holiday Drive wanted their name changed, and the alternate option does provide a solution. Mr. Rogan asked for clarification from Ms. Shuler that Town Police and Fire were okay with the alternate option, and Ms. Shuler confirmed that they were both okay as long as adequate signage was installed. Dr. Bares stated that from a planning perspective, the continuous section of road should all be one name, but she understood the concerns of the citizens and businesses. Mr. Reaves noted that the street name should not have continued into the subdivision when it was developed, and the Town should not allow streets to continue into subdivisions in the future. Mr. Reaves then called for the question, and the motion passed unanimously. New Business: The first item under New Business was New Street Names (as applicable). Ms. Shuler stated that they had no new street names at this time. The second item under New Business was the petition by Carolina Chillers Properties, LLC to annex Dorchester County TMS# 154-11-01-014 (approximately 0.64 acres) located on Ladson Road, currently zoned OI Office and Institutional in Dorchester County and will be zoned B-2 Neighborhood Business Center upon annexation into the Town of Summerville’s municipal limits. Mr. Reaves introduced the request. Mr. Rogan made a motion for approval, and Dr. Bares made the second. The motion passed unanimously. UDO Workshop: Ms. Shuler provided information from the consultant on options to address height overlays, small cell tower installations, and parking in residential zones. She stated that she would work to schedule another workshop in the next couple of weeks to consider these issues, which were raised at the last workshop. Dr. Bares asked about changes to Chapter 11, and Ms. Shuler confirmed that the Engineering Department was still drafting changes to the Stormwater Ordinance, which would be adopted prior to the UDO and then formatted into the UDO. Discussion ensued regarding concerns about stormwater and flood control, and Ms. Shuler emphasized that Engineering staff was still working on changes, but that other specific construction methods or best practices may be included in a construction manual that would be outside of the UDO but referenced in it. She also informed the Commission that Planning staff was going through Chapter 4 to reexamine that use of “should” and “shall,” and that would also be included in the upcoming workshop. Miscellaneous: There were no items under Miscellaneous. Adjourn With no further business for the Commission, Mr. Rogan made a motion to adjourn with Mr. Cuzzell making the second, and Mr. Reaves adjourned the meeting at 4:43 PM. Respectfully Submitted, Jessi Shuler, AICP Date: __________________________ Director of Planning Approved: _________________________________________________ Jim Reaves, Chairman or Elaine Segelken, Vice Chairman  ANNEXATION REQUEST STAFF REPORT PLANNING & DEVELOPMENT COMMITTEE October 8, 2018 TMS#s: 154-11-01-014 Location: Ladson Road and Summers Street Description: one lot totaling approximately 0.64 acres Request: Annexation and Zoning to B-2 The property owner is requesting that the above referenced parcel be annexed into the Town from Dorchester County. The existing zoning in Dorchester County is OI, Office and Institutional. The property owner is planning to donate the property to the Bishop Gadsden, which does not yet have a proposed use for the property, as issues with sewer and vehicular access need to be worked out first. This property is included in the Town’s ‘Medium Residential Neighborhood’ area as identified within the Town’s 2009-2011 Comprehensive Plan and Update as well as on the accompanying Future Land Use Map; however, it also falls along an automobile-oriented corridor. The proposed B-2 zoning as stated on the application for this site falls within the description of land uses included along automobile-oriented corridors. In addition, the B-2 zoning is the Town’s closest equivalent to Dorchester County’s OI zoning, which is the current zoning for the site. Based on these findings this request is interpreted by staff to be in conformance with the Town’s Comprehensive Plan and is recommended for approval.  ORDINANCE TO ANNEX TO, AND INCORPORATE WITHIN THE CORPORATE LIMITS OF THE TOWN OF SUMMERVILLE, THE PARCEL OWNED BY CAROLINA CHILLERS PROPERTIES, LLC, ADJACENT TO THE BOUNDARY LINE OF THE TOWN, AS DESCRIBED ON THE DEED AND PREPARED PLAT ATTACHED HERETO AND INCORPORATED BY REFERENCE: WHEREAS, the owner of the real estate designated as Dorchester County TMS# 154-11-01-014, Ladson Rd., described as approximately 0.64 acres, has petitioned the Town Council of the Town of Summerville to annex into the Town of Summerville. NOW, THEREFORE BE IT ORDAINED by the Mayor and Members of Town Council duly assembled; SECTION I. That the described land on the attached deed and prepared plat, contiguous to the boundary of the Town of Summerville is hereby annexed to, taken into and made a part of the Town of Summerville and including the public roadway (s) immediately adjacent to the property lines of the parcel for the purposes of providing public service to the parcel. SECTION II. That the property above described and hereby annexed shall be Zoned B-2 “Neighborhood Business Centers” and be classified as B-2 “Neighborhood Business Centers” under the Zoning Ordinance of the Town of Summerville. Ratified this day of , 2018 A.D. William W. Johnson, Mayor Beth Messervy, Clerk to Council PUBLIC HEARING: September 17, 2018 FIRST READING: October 11, 2018 SECOND READING:  E LIM HO ED US R MA RY L AN D DR WAL LAC E AC KE RM AN DR R D ET AR G AR M SU M M ER ST RD N D SO LA O NE NO TC Annexation ExhibitE T showing L H R IMP LN D TMS 154-11-01-014, Ladson Road R CA O B-2, Neighborhood Business Center District LI N R CA A W CR O O R SS LI N SO µ EN DR A CU M W AVE D T ER O R DR O EN SE PL RW Legend E TT AV D E M CI O M O R W SU T ER IN W Road Centerlines Parcels Annexation R Request D 0 37.5 75 150 225 300 154-11-01-014, B-2 M I NG O Feet A Summerville Zoning FL B-3 September 4, 2018 Disclaimer: This map is a graphic representation of data obtained from various sources. PUD All efforts have been made to warrant the accuracy of this map; however, the Town of Summerville disclaims all representation and liability for the use of this map. 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 100-GENERAL FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY PROPERTY TAXES 11,411,571.00 147,949.73 0.00 10,523,986.75 0.00 887,584.25 92.22 LICENSES, PERMITS & FEES 12,121,622.00 206,150.10 0.00 12,959,519.13 0.00 ( 837,897.13) 106.91 COURT FINES & FEES 291,900.00 0.00 0.00 200,193.05 0.00 91,706.95 68.58 FEDERAL GOV'T GRANTS 0.00 0.00 0.00 52,794.99 0.00 ( 52,794.99) 0.00 STATE REVENUES 2,516,008.00 0.00 0.00 1,793,254.24 0.00 722,753.76 71.27 MISCELLANEOUS REVENUES 1,276,832.00 36,232.57 0.00 1,511,275.08 0.00 ( 234,443.08) 118.36 OTHER FINANCING SOURCES 6,248,416.00 164,053.67 0.00 1,476,483.03 0.00 4,771,932.97 23.63 TOTAL REVENUES 33,866,349.00 554,386.07 0.00 28,517,506.27 0.00 5,348,842.73 84.21 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY MUNICIPAL COURT 501,717.00 38,157.35 0.00 368,266.53 0.00 133,450.47 73.40 FINANCE 569,745.00 40,431.77 0.00 435,708.45 0.00 134,036.55 76.47 ADMINISTRATION 1,594,880.00 119,846.69 0.00 1,190,087.45 11,948.50 392,844.05 75.37 PLANNING 591,878.00 34,189.45 7,787.36 341,497.67 0.00 258,167.69 56.38 BUILDING/INSPECTIONS 678,077.00 52,462.59 0.00 489,142.33 0.00 188,934.67 72.14 TOWN ENGINEER 585,769.00 66,011.78 0.00 412,752.66 41,780.00 131,236.34 77.60 POLICE DEPT 7,928,619.75 635,681.15 0.00 5,858,124.55 12,440.73 2,058,054.47 74.04 FIRE DEPT 7,739,490.06 567,261.55 11,941.70 5,581,082.12 494.04 2,169,855.60 71.96 COMMUNICATION CENTER 1,111,230.19 88,101.26 0.00 732,249.36 859.54 378,121.29 65.97 MAINTENANCE DEPT 739,200.00 52,258.94 0.00 485,987.38 0.00 253,212.62 65.75 STREET DEPT 2,218,953.00 161,819.30 0.00 1,575,904.12 3,267.90 639,780.98 71.17 PARKS & RECREATION 2,550,201.00 170,782.97 19,860.98 1,817,433.63 9,714.92 742,913.43 70.87 DEBT SERVICES 557,401.00 0.00 0.00 554,981.12 0.00 2,419.88 99.57 BUILDINGS & GROUNDS 1,871,843.00 62,770.15 13,563.50 1,546,916.93 34,097.88 304,391.69 83.74 CAPITAL EXPENDITURES 4,246,272.00 194,463.97 629,355.97 1,434,503.38 1,872,169.50 1,568,955.09 63.05 NON-DEPARTMENTAL 231,073.00 19,758.28 4,687.50 315,540.59 0.00 ( 79,780.09) 134.53 TRANSFERS 150,000.00 0.00 0.00 0.00 0.00 150,000.00 0.00 TOTAL EXPENDITURES 33,866,349.00 2,303,997.20 687,197.01 23,140,178.27 1,986,773.01 9,426,594.73 72.17 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 (1,749,611.13) 687,197.01 5,377,328.00 (1,986,773.01)( 4,077,752.00) 0.00 ============== ============ ============ ============= ============ ============ ====== $69,450 ADMIN DEPT. HVAC UPGRADE $40,329 FIRE DEPT. FORD SUV $29,478 ADMIN DEPT. CIVICPLUS SOFTWARE $22,116 PARK & REC DEPT. EZDOCK LAUNCH 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 100-GENERAL FUND REVENUES % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET PROPERTY TAXES 4-0000-10-101 PRIOR YEARS TAXES 327,971.00 40,509.41 0.00 256,017.41 0.00 71,953.59 78.06 4-0000-10-102 REAL PROPERTY TAXES 9,298,353.00 ( 13,599.81) 0.00 8,738,118.70 0.00 560,234.30 93.97 4-0000-10-103 VEHICLE PROPERTY TAXES 1,407,486.00 121,040.13 0.00 999,044.72 0.00 408,441.28 70.98 4-0000-10-104 HOMESTEAD TAXES 337,761.00 0.00 0.00 335,688.77 0.00 2,072.23 99.39 4-0000-10-106 HEAVY EQUIP RENTAL TAX 40,000.00 0.00 0.00 195,117.15 0.00 ( 155,117.15) 487.79 TOTAL PROPERTY TAXES 11,411,571.00 147,949.73 0.00 10,523,986.75 0.00 887,584.25 92.22 LICENSES, PERMITS & FEES 4-0000-20-202 CABLE TV FRANCHISE FEES 377,714.00 4,879.19 0.00 182,711.19 0.00 195,002.81 48.37 4-0000-20-203 ELECTRIC & GAS FRANCHISE 2,012,295.00 0.00 0.00 1,894,509.61 0.00 117,785.39 94.15 4-0000-20-210 BUSINESS LICENSES 4,000,000.00 115,680.40 0.00 4,656,187.37 0.00 ( 656,187.37) 116.40 4-0000-20-211 BUSINESS LICENSE PENALT 50,000.00 32,066.26 0.00 149,263.41 0.00 ( 99,263.41) 298.53 4-0000-20-212 BUSINESS LICENSE - INSUR 4,708,595.00 0.00 0.00 5,049,880.71 0.00 ( 341,285.71) 107.25 4-0000-20-214 TELEPHONE LICENSES/FEES 139,974.00 0.00 0.00 135,980.62 0.00 3,993.38 97.15 4-0000-20-216 BUILDING PERMITS 770,000.00 51,939.25 0.00 868,520.22 0.00 ( 98,520.22) 112.79 4-0000-20-217 RE-INSPECT FEES 3,960.00 50.00 0.00 1,400.00 0.00 2,560.00 35.35 4-0000-20-218 PLANNING FEES 16,624.00 575.00 0.00 8,386.00 0.00 8,238.00 50.45 4-0000-20-220 TREE PERMIT/PENALTY 3,960.00 140.00 0.00 1,510.00 0.00 2,450.00 38.13 4-0000-20-221 STORMWATER PLAN REVIEW F 38,500.00 820.00 0.00 11,170.00 0.00 27,330.00 29.01 TOTAL LICENSES, PERMITS & FEES 12,121,622.00 206,150.10 0.00 12,959,519.13 0.00 ( 837,897.13) 106.91 COURT FINES & FEES 4-0000-25-252 MUNICIPAL COURT FINES 291,900.00 0.00 0.00 200,193.05 0.00 91,706.95 68.58 TOTAL COURT FINES & FEES 291,900.00 0.00 0.00 200,193.05 0.00 91,706.95 68.58 FEDERAL GOV'T GRANTS 4-0000-29-331 FEMA DISASTER REIMBURSEM 0.00 0.00 0.00 52,794.99 0.00 ( 52,794.99) 0.00 TOTAL FEDERAL GOV'T GRANTS 0.00 0.00 0.00 52,794.99 0.00 ( 52,794.99) 0.00 STATE REVENUES 4-0000-30-301 LOC OPT SALES TAX-CHAS 160,865.00 0.00 0.00 112,021.75 0.00 48,843.25 69.64 4-0000-30-302 LOC OPT SALES TAX-BERK 1,192,212.00 0.00 0.00 879,068.17 0.00 313,143.83 73.73 4-0000-30-311 INVENTORY TAXES 78,600.00 0.00 0.00 58,950.54 0.00 19,649.46 75.00 4-0000-30-313 MANUFACTURER'S TAX EXEM 7,650.00 0.00 0.00 7,835.36 0.00 ( 185.36) 102.42 4-0000-30-321 AID TO SUBDIVISIONS 980,181.00 0.00 0.00 735,078.42 0.00 245,102.58 74.99 4-0000-30-325 BEVERAGE LICENSES 96,500.00 0.00 0.00 300.00 0.00 96,200.00 0.31 TOTAL STATE REVENUES 2,516,008.00 0.00 0.00 1,793,254.24 0.00 722,753.76 71.27 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 100-GENERAL FUND REVENUES % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET MISCELLANEOUS REVENUES 4-0000-35-326 SPECIAL EVENTS MISC INCO 20,000.00 250.00 0.00 1,970.00 0.00 18,030.00 9.85 4-0000-35-351 INTEREST INCOME 105,000.00 5,991.76 0.00 111,121.79 0.00 ( 6,121.79) 105.83 4-0000-35-352 SALE OF ASSETS 65,000.00 2,770.00 0.00 27,797.99 0.00 37,202.01 42.77 4-0000-35-353 PARKS & PLAYGROUNDS FEE 33,083.00 1,625.00 0.00 27,250.00 0.00 5,833.00 82.37 4-0000-35-355 SCHOOL DIST 2 REIMBURSM 480,000.00 0.00 0.00 540,000.00 0.00 ( 60,000.00) 112.50 4-0000-35-358 VENDING COMMISSIONS-GAHA 4,500.00 0.00 0.00 6,157.50 0.00 ( 1,657.50) 136.83 4-0000-35-359 FED DRUG TASK FORCE OT 6,500.00 0.00 0.00 7,968.85 0.00 ( 1,468.85) 122.60 4-0000-35-360 MISCELLANEOUS INCOME 116,795.00 140.20 0.00 471,055.09 0.00 ( 354,260.09) 403.32 4-0000-35-362 PROPERTY RENTAL FEES 123,128.00 10,564.83 0.00 99,373.01 0.00 23,754.99 80.71 4-0000-35-363 CELLULAR TOWER RENTAL 88,619.00 5,822.55 0.00 66,871.69 0.00 21,747.31 75.46 4-0000-35-364 REPORT FEES 16,500.00 1,020.00 0.00 12,757.76 0.00 3,742.24 77.32 4-0000-35-365 ADMINISTRATIVE FEE 7,268.00 451.40 0.00 9,423.51 0.00 ( 2,155.51) 129.66 4-0000-35-366 FALSE ALARM FEES 3,245.00 0.00 0.00 20,000.00 0.00 ( 16,755.00) 616.33 4-0000-35-367 FUNERAL ESCORTS 0.00 600.00 0.00 1,860.00 0.00 ( 1,860.00) 0.00 4-0000-35-370 GAHAGAN FIELD/CONCESSION 8,250.00 330.00 0.00 2,920.50 0.00 5,329.50 35.40 4-0000-35-371 REGULAR LEAGUE FEES 51,032.00 2,310.00 0.00 45,085.00 0.00 5,947.00 88.35 4-0000-35-372 TOURNAMENT FEES 1,100.00 0.00 0.00 800.00 0.00 300.00 72.73 4-0000-35-374 GAHAGAN GATE FEES 32,068.00 ( 627.17) 0.00 12,752.40 0.00 19,315.60 39.77 4-0000-35-375 MISCELLANEOUS REV-REC DE 56.00 2.95 0.00 9.85 0.00 46.15 17.59 4-0000-35-376 CONCESSION REV-SOFTBALL 67,464.00 1,270.51 0.00 25,035.97 0.00 42,428.03 37.11 4-0000-35-378 CONCESSION REV-FOOTBALL 19,250.00 2,785.54 0.00 4,201.92 0.00 15,048.08 21.83 4-0000-35-380 TENNIS COMPLEX REVENUE 27,974.00 925.00 0.00 16,862.25 0.00 11,111.75 60.28 TOTAL MISCELLANEOUS REVENUES 1,276,832.00 36,232.57 0.00 1,511,275.08 0.00 ( 234,443.08) 118.36 OTHER FINANCING SOURCES 4-0000-40-406 TRANSFER FROM HOSPITALIT 1,968,644.00 164,053.67 0.00 1,476,483.03 0.00 492,160.97 75.00 4-0000-40-408 TRANSFER FROM FUND BALAN 4,239,772.00 0.00 0.00 0.00 0.00 4,239,772.00 0.00 4-0000-40-409 TRANSFER FROM STATE ACCO 40,000.00 0.00 0.00 0.00 0.00 40,000.00 0.00 TOTAL OTHER FINANCING SOURCES 6,248,416.00 164,053.67 0.00 1,476,483.03 0.00 4,771,932.97 23.63 ___________________________________________________________________________________________________________________________________ TOTAL REVENUES 33,866,349.00 554,386.07 0.00 28,517,506.27 0.00 5,348,842.73 84.21  PAGE: 4 Town of Summerville Impact Fees Balance Balance as of September 30, 2018 TOTAL Residential Commercial available Parks & Recs Facilities 313,558 0 = 313,558 Fire Facilities 303,467 (51,350) = 252,117 * Municipal Facilities 325,023 291,209 = 616,231 Totals 942,047 239,859 1,181,906 * $148,247 Fire Dept - Substation 3 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 5 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 212-IMPACT FEES - RESIDENTIAL FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 0.00 13,620.00 0.00 296,229.37 0.00 ( 296,229.37) 0.00 MISCELLANEOUS REVENUES 0.00 0.00 0.00 11,353.58 0.00 ( 11,353.58) 0.00 TOTAL REVENUES 0.00 13,620.00 0.00 307,582.95 0.00 ( 307,582.95) 0.00 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY IMPACT FEES-RESIDENTIAL 0.00 0.00 0.00 227,607.77 0.00 ( 227,607.77) 0.00 TOTAL EXPENDITURES 0.00 0.00 0.00 227,607.77 0.00 ( 227,607.77) 0.00 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 13,620.00 0.00 79,975.18 0.00 ( 79,975.18) 0.00 ============== ============ ============ ============= ============ ============ ====== 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 6 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 213-IMPACT FEES - COMMERCIAL FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 0.00 0.00 0.00 191,096.73 0.00 ( 191,096.73) 0.00 MISCELLANEOUS REVENUES 0.00 0.00 0.00 10,812.54 0.00 ( 10,812.54) 0.00 TOTAL REVENUES 0.00 0.00 0.00 201,909.27 0.00 ( 201,909.27) 0.00 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY IMPACT FEES-COMMERCIAL 0.00 46,838.80 632,165.70 862,539.19 0.00 ( 230,373.49) 0.00 TOTAL EXPENDITURES 0.00 46,838.80 632,165.70 862,539.19 0.00 ( 230,373.49) 0.00 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 ( 46,838.80) 632,165.70 ( 660,629.92) 0.00 28,464.22 0.00 ============== ============ ============ ============= ============ ============ ====== $46,839 Fire Dept. Substation 3 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 7 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 214-LOCAL HOSPITALITY TAX FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 3,912,328.00 327,064.93 0.00 2,930,550.42 0.00 981,777.58 74.91 MISCELLANEOUS REVENUES 65,600.00 190.59 0.00 136,892.58 0.00 ( 71,292.58) 208.68 TOTAL REVENUES 3,977,928.00 327,255.52 0.00 3,067,443.00 0.00 910,485.00 77.11 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY LOCAL HOSPITALITY TAX 3,977,928.00 632,231.88 142,759.41 4,275,994.28 4,878,026.09 ( 5,033,332.96) 226.53 TOTAL EXPENDITURES 3,977,928.00 632,231.88 142,759.41 4,275,994.28 4,878,026.09 ( 5,033,332.96) 226.53 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 ( 304,976.36) 142,759.41 ( 1,208,551.28)(4,878,026.09) 5,943,817.96 0.00 ============== ============ ============ ============= ============ ============ ====== $450,531 Prin/Int 2015B bond pymt 10-04-2018 11:36 AM TOWN OF SUMMERVILLE PAGE: 8 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: SEPTEMBER 30TH, 2018 500-STORMWATER MGMT FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 75.00 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY MISCELLANEOUS REVENUES 0.00 0.00 0.00 253.00 0.00 ( 253.00) 0.00 OTHER FINANCING SOURCES 89,201.00 0.00 0.00 0.00 0.00 89,201.00 0.00 OPERATING REVENUES 1,087,018.00 91,049.91 0.00 842,844.73 0.00 244,173.27 77.54 TOTAL REVENUES 1,176,219.00 91,049.91 0.00 843,097.73 0.00 333,121.27 71.68 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY STORMWATER MANAGEMENT 1,176,219.00 149,338.49 60,930.00 818,053.35 234,797.28 184,298.37 84.33 TOTAL EXPENDITURES 1,176,219.00 149,338.49 60,930.00 818,053.35 234,797.28 184,298.37 84.33 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 ( 58,288.58) 60,930.00 25,044.38 ( 234,797.28) 148,822.90 0.00 ============== ============ ============ ============= ============ ============ ====== $70,305 2018 Ford F550 w/dump body  Town of Summerville Council Meeting - Summerville Municipal Complex Thursday, October 11, 2018 - 6:00 p.m. AGENDA 1. Invocation and Pledge of Allegiance Councilman Bob Jackson 2. Public Comment 3. Approval of Minutes of Previous Meetings a. Town Council Meeting, September 18, 2018 4. Approval of Council Committee Reports a. Parks and Recreation Committee Report, Monday, October 8, 2018 b. Planning and Development Committee Report, Monday, October 8, 2018 c. Public Safety Committee Report, Monday, October 8, 2018 d. Public Works Committee Report, Monday, October 8, 2018 e. Finance Committee Report, Monday, October 8, 2018 5. Petitions a. Petition by Carolina Chillers Properties, LLC to annex Dorchester County TMS# 154-11-01-014 (approximately 0.64 acres) located on Ladson Road, currently zoned OI Office and Institutional in Dorchester County and will be zoned B-2 Neighborhood Business Center upon annexation into the Town of Summerville’s municipal limits. (Council District 6) (Planning Commission held a public hearing and made a recommendation for approval at their meeting on September 17, 2018) 6. Pending Bills and Resolutions a. Second and final reading of an ordinance relating to the recovery of collection costs as a part of delinquent debts collected pursuant to the Setoff Debt Collection Act. 7. Introduction of Bills and Resolutions – N/A 8. Miscellaneous a. Mayor’s Remarks 9. Executive Session a. Legal matter regarding Woodlands Village, LLC v. Town of Summerville b. Legal matter regarding funding of E-911 services in compliance with Town Ordinances And State Statues. 10. Other Business a. Action to be Taken by Council Related to Executive Session 11. Adjourn