Standing Committee

TOWN OF SUMMERVILLE STANDING COMMITTEES OF COUNCIL MEETINGS Training Room: Parks & Recreation, Planning & Development, Public Safety and Public Works Council Chambers: Finance Committee Monday, November 5, 2018 ‐ 5:30 p.m. AGENDAS 1. Parks and Recreation Committee: a. Armory update b. Hutchinson Square update c. Summerville Beautification Committee strategic plan request 2. Planning and Development Committee: This meeting has been cancelled for the month of November, as there are no items on the agenda. 3. Public Safety: a. Report on accounting practices for separate police funds 4. Public Works Committee: a. Update on Public Works projects: i. 2017 Sidewalk Project ii. Road Resurfacing iii. Bear Island Road iv. Maple Street v. Arbor Oaks Drainage vi. Shepard Park Drainage vii. Mast Arms viii. Parkwood Drive Sidewalk b. Quitclaim deed request (in title only): Dolphin Drive Robert Dunne, owner of 512 Dolphin Drive, lot 66 (see exhibit in agenda packet), is requesting the Town approve a quitclaim deed of the unimproved road right of way off of Dolphin Drive adjacent to his property. Standing Committees of Council Agenda –November 5, 2018 5. Finance Committee: a. Public Comment (Pertaining to agenda items only) b. Presentation of October 2018 Financial Report ‐ Belinda Harper, CPA c. Visitor’s Center Management Agreement review d. Local Hospitality and Accommodations Tax Advisory Committee Recommendations e. Local Hospitality and Accommodations Tax Budget – 2019 f. Consideration of 2019 Proposed Budget g. Financial Requisitions: i. Approval to issue a purchase order in the amount of $25,040.00 for 3.13 wetland credits from the Caton Creek wetland mitigation bank to ICA Engineering, Inc for the Maple Street roadway improvement project. Funds will come from the Major Road Fund. ii. Approval to issue a purchase order in the amount of $99,422.85 for the resurfacing of a portion of Simmons Avenue to Sanders Brothers Construction, Co. as a change order to their existing contract. Funds will be reimbursed from the County Transportation Committee. 6. Discussion of Proposed/Upcoming Council Agenda Items 7. Miscellaneous a. Mayor’s Comments 8. Adjourn 2  Summerville Beautification Committee Ad-Hoc Citizen Volunteer Committee for The Town Of Summerville H.R. Johnson | Committee Chair (843) 343-2629 SummervilleBeautification@gmail.com October 25th, 2018 Town of Summerville Parks and Recreation 200 S. Main St. Summerville, SC 29483 Greetings from the Town of Summerville Beautification Committee (SBC)! After working with the community for several years, SBC has gained a unique understanding of Summerville’s beautification challenges. SBC requests that the following findings & recommendations be placed on the agenda and considered at the next Parks & Recreation Committee Meeting.: Findings 1. SBC finds that there is a need for comprehensive strategic planning for the Town of Summerville regarding litter prevention and solid waste reduction. 2. SBC finds that there is a need for comprehensive strategic planning for the Town of Summerville regarding eco-friendly practices, standards, and goals. 3. SBC finds that there is a need for comprehensive strategic planning for SBC’s continuation and partnership with the Town of Summerville. Recommendations 1. SBC recommends and requests that Town Council and staff identify and secure a skilled facilitator to assist the SBC and Town of Summerville staff in creating a comprehensive strategic plan for the ongoing beautification of Summerville that addresses the above findings. Respectfully, Heather Johnson SBC Chair 10-30-2018 09:38 AM TOWN OF SUMMERVILLE PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 100-GENERAL FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY PROPERTY TAXES 11,411,571.00 121,818.88 0.00 10,645,805.63 0.00 765,765.37 93.29 LICENSES, PERMITS & FEES 12,121,622.00 410,185.03 0.00 13,369,704.16 0.00 ( 1,248,082.16) 110.30 COURT FINES & FEES 291,900.00 0.00 0.00 200,193.05 0.00 91,706.95 68.58 FEDERAL GOV'T GRANTS 0.00 0.00 0.00 52,794.99 0.00 ( 52,794.99) 0.00 STATE REVENUES 2,516,008.00 117,139.96 0.00 1,910,394.20 0.00 605,613.80 75.93 MISCELLANEOUS REVENUES 1,276,832.00 67,040.53 0.00 1,612,375.76 0.00 ( 335,543.76) 126.28 OTHER FINANCING SOURCES 6,248,416.00 164,053.67 0.00 1,640,536.70 0.00 4,607,879.30 26.26 TOTAL REVENUES 33,866,349.00 880,238.07 0.00 29,431,804.49 0.00 4,434,544.51 86.91 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY MUNICIPAL COURT 501,717.00 38,609.64 0.00 406,876.17 0.00 94,840.83 81.10 FINANCE 569,745.00 40,969.90 0.00 476,678.35 0.00 93,066.65 83.67 ADMINISTRATION 1,594,880.00 119,857.88 0.00 1,308,843.27 11,948.50 274,088.23 82.81 PLANNING 591,878.00 36,812.64 7,787.36 378,310.31 0.00 221,355.05 62.60 BUILDING/INSPECTIONS 678,077.00 55,941.96 0.00 545,084.29 0.00 132,992.71 80.39 TOWN ENGINEER 585,769.00 60,876.58 0.00 473,629.24 27,280.00 84,859.76 85.51 POLICE DEPT 7,928,619.75 670,530.13 0.00 6,528,654.68 12,440.73 1,387,524.34 82.50 FIRE DEPT 7,739,490.06 607,403.29 11,941.70 6,188,565.66 494.04 1,562,372.06 79.81 COMMUNICATION CENTER 1,111,230.19 74,964.27 0.00 807,213.63 12,017.65 291,998.91 73.72 MAINTENANCE DEPT 739,200.00 56,332.63 0.00 542,320.01 0.00 196,879.99 73.37 STREET DEPT 2,218,953.00 191,317.68 0.00 1,767,221.80 132.26 451,598.94 79.65 PARKS & RECREATION 2,550,201.00 221,075.38 19,860.98 2,038,509.01 0.00 531,552.97 79.16 DEBT SERVICES 557,401.00 0.00 0.00 554,981.12 0.00 2,419.88 99.57 BUILDINGS & GROUNDS 1,871,843.00 194,643.40 13,563.50 1,741,829.42 17,070.35 126,506.73 93.24 CAPITAL EXPENDITURES 4,246,272.00 127,460.89 697,056.40 1,561,964.27 1,874,650.72 1,506,713.41 64.52 NON-DEPARTMENTAL 231,073.00 78,298.39 4,687.50 413,353.14 7,491.96 ( 185,084.60) 180.10 TRANSFERS 150,000.00 0.00 0.00 0.00 0.00 150,000.00 0.00 TOTAL EXPENDITURES 33,866,349.00 2,575,094.66 754,897.44 25,734,034.37 1,963,526.21 6,923,685.86 79.56 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 (1,694,856.59) 754,897.44 3,697,770.12 (1,963,526.21)( 2,489,141.35) 0.00 ============== ============ ============ ============= ============ ============ ====== $63,750 HVAC UPGRADE Admin Dept. $43,100 Vehicle Equipment Police Dept. $12,000 Kayak Launch Parks & Rec. Dept. 10-30-2018 09:38 AM TOWN OF SUMMERVILLE PAGE: 2 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 100-GENERAL FUND REVENUES % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ PROPERTY TAXES 4-0000-10-101 PRIOR YEARS TAXES 327,971.00 25,437.73 0.00 281,455.14 0.00 46,515.86 85.82 4-0000-10-102 REAL PROPERTY TAXES 9,298,353.00 ( 3,956.18) 0.00 8,734,162.52 0.00 564,190.48 93.93 4-0000-10-103 VEHICLE PROPERTY TAXES 1,407,486.00 100,337.33 0.00 1,099,382.05 0.00 308,103.95 78.11 4-0000-10-104 HOMESTEAD TAXES 337,761.00 0.00 0.00 335,688.77 0.00 2,072.23 99.39 4-0000-10-106 HEAVY EQUIP RENTAL TAX 40,000.00 0.00 0.00 195,117.15 0.00 ( 155,117.15) 487.79 TOTAL PROPERTY TAXES 11,411,571.00 121,818.88 0.00 10,645,805.63 0.00 765,765.37 93.29 LICENSES, PERMITS & FEES 4-0000-20-202 CABLE TV FRANCHISE FEES 377,714.00 7,904.36 0.00 190,615.55 0.00 187,098.45 50.47 4-0000-20-203 ELECTRIC & GAS FRANCHIS 2,012,295.00 0.00 0.00 1,894,509.61 0.00 117,785.39 94.15 4-0000-20-210 BUSINESS LICENSES 4,000,000.00 228,667.88 0.00 4,884,855.25 0.00 ( 884,855.25) 122.12 4-0000-20-211 BUSINESS LICENSE PENALT 50,000.00 35,245.09 0.00 184,508.50 0.00 ( 134,508.50) 369.02 4-0000-20-212 BUSINESS LICENSE - INSUR 4,708,595.00 0.00 0.00 5,049,880.71 0.00 ( 341,285.71) 107.25 4-0000-20-214 TELEPHONE LICENSES/FEES 139,974.00 0.00 0.00 135,980.62 0.00 3,993.38 97.15 4-0000-20-216 BUILDING PERMITS 770,000.00 135,142.70 0.00 1,003,662.92 0.00 ( 233,662.92) 130.35 4-0000-20-217 RE-INSPECT FEES 3,960.00 300.00 0.00 1,700.00 0.00 2,260.00 42.93 4-0000-20-218 PLANNING FEES 16,624.00 830.00 0.00 9,216.00 0.00 7,408.00 55.44 4-0000-20-220 TREE PERMIT/PENALTY 3,960.00 235.00 0.00 1,745.00 0.00 2,215.00 44.07 4-0000-20-221 STORMWATER PLAN REVIEW F 38,500.00 1,860.00 0.00 13,030.00 0.00 25,470.00 33.84 TOTAL LICENSES, PERMITS & FEES 12,121,622.00 410,185.03 0.00 13,369,704.16 0.00 ( 1,248,082.16) 110.30 COURT FINES & FEES 4-0000-25-252 MUNICIPAL COURT FINES 291,900.00 0.00 0.00 200,193.05 0.00 91,706.95 68.58 TOTAL COURT FINES & FEES 291,900.00 0.00 0.00 200,193.05 0.00 91,706.95 68.58 FEDERAL GOV'T GRANTS 4-0000-29-331 FEMA DISASTER REIMBURSEM 0.00 0.00 0.00 52,794.99 0.00 ( 52,794.99) 0.00 TOTAL FEDERAL GOV'T GRANTS 0.00 0.00 0.00 52,794.99 0.00 ( 52,794.99) 0.00 STATE REVENUES 4-0000-30-301 LOC OPT SALES TAX-CHAS 160,865.00 14,237.00 0.00 126,258.75 0.00 34,606.25 78.49 4-0000-30-302 LOC OPT SALES TAX-BERK 1,192,212.00 99,902.96 0.00 978,971.13 0.00 213,240.87 82.11 4-0000-30-311 INVENTORY TAXES 78,600.00 0.00 0.00 58,950.54 0.00 19,649.46 75.00 4-0000-30-313 MANUFACTURER'S TAX EXEM 7,650.00 0.00 0.00 7,835.36 0.00 ( 185.36) 102.42 4-0000-30-321 AID TO SUBDIVISIONS 980,181.00 0.00 0.00 735,078.42 0.00 245,102.58 74.99 4-0000-30-325 BEVERAGE LICENSES 96,500.00 3,000.00 0.00 3,300.00 0.00 93,200.00 3.42 TOTAL STATE REVENUES 2,516,008.00 117,139.96 0.00 1,910,394.20 0.00 605,613.80 75.93 10-30-2018 09:38 AM TOWN OF SUMMERVILLE PAGE: 3 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 100-GENERAL FUND REVENUES % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ MISCELLANEOUS REVENUES 4-0000-35-326 SPECIAL EVENTS MISC INCO 20,000.00 50.00 0.00 2,020.00 0.00 17,980.00 10.10 4-0000-35-351 INTEREST INCOME 105,000.00 0.00 0.00 144,800.16 0.00 ( 39,800.16) 137.90 4-0000-35-352 SALE OF ASSETS 65,000.00 30,400.00 0.00 58,197.99 0.00 6,802.01 89.54 4-0000-35-353 PARKS & PLAYGROUNDS FEE 33,083.00 2,250.00 0.00 29,500.00 0.00 3,583.00 89.17 4-0000-35-355 SCHOOL DIST 2 REIMBURSM 480,000.00 0.00 0.00 540,000.00 0.00 ( 60,000.00) 112.50 4-0000-35-358 VENDING COMMISSIONS-GAHA 4,500.00 0.00 0.00 6,157.50 0.00 ( 1,657.50) 136.83 4-0000-35-359 FED DRUG TASK FORCE OT 6,500.00 0.00 0.00 7,968.85 0.00 ( 1,468.85) 122.60 4-0000-35-360 MISCELLANEOUS INCOME 116,795.00 186.23 0.00 471,348.10 0.00 ( 354,553.10) 403.57 4-0000-35-362 PROPERTY RENTAL FEES 123,128.00 10,661.83 0.00 110,034.84 0.00 13,093.16 89.37 4-0000-35-363 CELLULAR TOWER RENTAL 88,619.00 3,976.60 0.00 70,848.29 0.00 17,770.71 79.95 4-0000-35-364 REPORT FEES 16,500.00 25.00 0.00 12,782.76 0.00 3,717.24 77.47 4-0000-35-365 ADMINISTRATIVE FEE 7,268.00 437.07 0.00 9,860.58 0.00 ( 2,592.58) 135.67 4-0000-35-366 FALSE ALARM FEES 3,245.00 0.00 0.00 20,000.00 0.00 ( 16,755.00) 616.33 4-0000-35-367 FUNERAL ESCORTS 0.00 0.00 0.00 1,860.00 0.00 ( 1,860.00) 0.00 4-0000-35-370 GAHAGAN FIELD/CONCESSION 8,250.00 230.00 0.00 3,150.50 0.00 5,099.50 38.19 4-0000-35-371 REGULAR LEAGUE FEES 51,032.00 2,625.00 0.00 47,710.00 0.00 3,322.00 93.49 4-0000-35-372 TOURNAMENT FEES 1,100.00 0.00 0.00 800.00 0.00 300.00 72.73 4-0000-35-374 GAHAGAN GATE FEES 32,068.00 4,322.34 0.00 17,074.74 0.00 14,993.26 53.25 4-0000-35-375 MISCELLANEOUS REV-REC DE 56.00 6.00 0.00 290.85 0.00 ( 234.85) 519.38 4-0000-35-376 CONCESSION REV-SOFTBALL 67,464.00 7,047.29 0.00 32,083.26 0.00 35,380.74 47.56 4-0000-35-378 CONCESSION REV-FOOTBALL 19,250.00 3,798.17 0.00 8,000.09 0.00 11,249.91 41.56 4-0000-35-380 TENNIS COMPLEX REVENUE 27,974.00 1,025.00 0.00 17,887.25 0.00 10,086.75 63.94 TOTAL MISCELLANEOUS REVENUES 1,276,832.00 67,040.53 0.00 1,612,375.76 0.00 ( 335,543.76) 126.28 OTHER FINANCING SOURCES 4-0000-40-406 TRANSFER FROM HOSPITALIT 1,968,644.00 164,053.67 0.00 1,640,536.70 0.00 328,107.30 83.33 4-0000-40-408 TRANSFER FROM FUND BALAN 4,239,772.00 0.00 0.00 0.00 0.00 4,239,772.00 0.00 4-0000-40-409 TRANSFER FROM STATE ACCO 40,000.00 0.00 0.00 0.00 0.00 40,000.00 0.00 TOTAL OTHER FINANCING SOURCES 6,248,416.00 164,053.67 0.00 1,640,536.70 0.00 4,607,879.30 26.26 ___________________________________________________________________________________________________________________________________ TOTAL REVENUES 33,866,349.00 880,238.07 0.00 29,431,804.49 0.00 4,434,544.51 86.91  PAGE: 4 Town of Summerville Impact Fees Balance Balance as of October 31, 2018 TOTAL Residential Commercial available Parks & Recs Facilities 321,319 0 = 321,319 Fire Facilities 312,834 20,906 = 333,740 * Municipal Facilities 240,938 277,320 = 518,258 Totals 875,091 298,226 1,173,318 * $96,750 Fire Dept - Substation 3 10-30-2018 09:39 AM TOWN OF SUMMERVILLE PAGE: 5 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 212-IMPACT FEES - RESIDENTIAL FINANCIAL SUMMARY % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 0.00 29,738.00 0.00 325,967.37 0.00 ( 325,967.37) 0.00 MISCELLANEOUS REVENUES 0.00 0.00 0.00 11,409.45 0.00 ( 11,409.45) 0.00 TOTAL REVENUES 0.00 29,738.00 0.00 337,376.82 0.00 ( 337,376.82) 0.00 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY IMPACT FEES-RESIDENTIAL 0.00 0.00 0.00 227,607.77 0.00 ( 227,607.77) 0.00 TOTAL EXPENDITURES 0.00 0.00 0.00 227,607.77 0.00 ( 227,607.77) 0.00 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 29,738.00 0.00 109,769.05 0.00 ( 109,769.05) 0.00 ============== ============ ============ ============= ============ ============ ====== 10-30-2018 09:39 AM TOWN OF SUMMERVILLE PAGE: 6 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 213-IMPACT FEES - COMMERCIAL FINANCIAL SUMMARY % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 0.00 109,811.56 0.00 300,908.29 0.00 ( 300,908.29) 0.00 MISCELLANEOUS REVENUES 0.00 0.00 0.00 10,865.04 0.00 ( 10,865.04) 0.00 TOTAL REVENUES 0.00 109,811.56 0.00 311,773.33 0.00 ( 311,773.33) 0.00 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY IMPACT FEES-COMMERCIAL 0.00 51,496.65 683,662.35 914,035.84 0.00 ( 230,373.49) 0.00 TOTAL EXPENDITURES 0.00 51,496.65 683,662.35 914,035.84 0.00 ( 230,373.49) 0.00 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 58,314.91 683,662.35 ( 602,262.51) 0.00 ( 81,399.84) 0.00 ============== ============ ============ ============= ============ ============ ====== $51,497 Fire Dept. Substation 2 10-30-2018 09:39 AM TOWN OF SUMMERVILLE PAGE: 7 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 214-LOCAL HOSPITALITY TAX FINANCIAL SUMMARY % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY LICENSES, PERMITS & FEES 3,912,328.00 297,043.78 0.00 3,227,594.20 0.00 684,733.80 82.50 MISCELLANEOUS REVENUES 65,600.00 0.00 0.00 137,067.73 0.00 ( 71,467.73) 208.94 TOTAL REVENUES 3,977,928.00 297,043.78 0.00 3,364,661.93 0.00 613,266.07 84.58 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY LOCAL HOSPITALITY TAX 3,977,928.00 589,056.57 142,759.41 4,865,050.85 4,544,808.22 ( 5,289,171.66) 232.96 TOTAL EXPENDITURES 3,977,928.00 589,056.57 142,759.41 4,865,050.85 4,544,808.22 ( 5,289,171.66) 232.96 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 ( 292,012.79) 142,759.41 ( 1,500,388.92)(4,544,808.22) 5,902,437.73 0.00 ============== ============ ============ ============= ============ ============ ====== $403,218 Armory Building $164,054 Transfer to GF 10-31-2018 01:10 PM TOWN OF SUMMERVILLE PAGE: 1 REVENUE & EXPENSE REPORT (UNAUDITED) AS OF: OCTOBER 31ST, 2018 500-STORMWATER MGMT FUND FINANCIAL SUMMARY % OF YEAR COMPLETED: 83.33 CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET ___________________________________________________________________________________________________________________________________ REVENUE SUMMARY MISCELLANEOUS REVENUES 0.00 3,664.00 0.00 3,917.00 0.00 ( 3,917.00) 0.00 OTHER FINANCING SOURCES 89,201.00 0.00 0.00 0.00 0.00 89,201.00 0.00 OPERATING REVENUES 1,087,018.00 91,295.21 0.00 934,139.94 0.00 152,878.06 85.94 TOTAL REVENUES 1,176,219.00 94,959.21 0.00 938,056.94 0.00 238,162.06 79.75 ============== ============ ============ ============= ============ ============ ====== EXPENDITURE SUMMARY STORMWATER MANAGEMENT 1,176,219.00 110,147.07 61,330.00 928,243.20 248,781.18 60,524.62 94.85 TOTAL EXPENDITURES 1,176,219.00 110,147.07 61,330.00 928,243.20 248,781.18 60,524.62 94.85 ============== ============ ============ ============= ============ ============ ====== REVENUE OVER/(UNDER) EXPENDITURES 0.00 ( 15,187.86) 61,330.00 9,813.74 ( 248,781.18) 177,637.44 0.00 ============== ============ ============ ============= ============ ============ ====== State of South Carolina ) ) VISITOR CENTER MANAGEMENT AGREEMENT County of Dorchester ) This Visitor Center Management Agreement made and entered into by and between the Town of Summerville (hereinafter called the “Town”), a municipal corporation and body politic of the State of South Carolina, and the Greater Summerville/Dorchester County Chamber of Commerce (hereinafter called the “Chamber”) a non‐profit corporation organized and existing pursuant to the laws of the State of South Carolina. RECITALS WHEREAS, the Town, Dorchester County and the Chamber entered into a management agreement on January 12, 2015 for the purpose of operating a Chamber of Commerce and Tourism Visitors Reception Center at 402 North Main Street, Summerville, South Carolina; and, WHEREAS, the Town and the Chamber entered into the current Visitor Center Management Agreement on October 29, 2015; and, WHEREAS, the Town and the Chamber are desirous to extend the current Visitor Center Management Agreement per the Length of Term of the current agreement allowance (Recital 2) effective January 1, 2019 through December 31, 2021. NOW, THEREFORE, in consideration of the foregoing and the term and conditions set forth in this Visitor Center Management Agreement, the receipt and sufficiency of such consideration being acknowledged by the parties, intending to be legally bound, agree as follows: 1. Recitals. The recitals set forth above are incorporated herein by reference. 2. Length of Term. Town and Chamber acknowledge and agree that this Visitors Center Management Agreement shall be effective January 1, 2019 and terminate on December 21, 2021, unless extended by the mutual consent of the parties in writing. 3. Financial Commitment of Town. Town and Chamber acknowledge and agree that as consideration for the Chamber’s management of the Visitor’s Center for the term set forth above, Town agrees to pay Chamber the total sum of Seventy‐Seven Thousand Four Hundred Ninety and 00/100 ($77,490), with a 5% annual increase beginning in year 2020 ($81,364) and a 5% annual increase beginning in year 2021 ($85,432). 4. Performance Obligations of Chamber. Town and Chamber acknowledge and agree that Chamber shall provide the following services in exchange for the consideration set forth in recital number (3): ‐ Provide staffing for Visitor Center ‐ Provide space for Visitor Center in Chamber building ‐ Provide equipment, software IT support 5. Final Agreement. This Visitor Center Management Agreement represents the final agreement between the parties regarding the subject matter hereof and may not be contradicted by evidence of prior, subsequent or contemporaneous oral agreements of the parties. No amendment or modification hereto shall be valid and binding, unless expressed in writing and executed by both parties hereto. 1 6. Severability. If any provision of this Visitor Center Management Agreement is determined by a court of competent jurisdiction to be invalid or unenforceable, the remainder of the Visitor Center Management Agreement shall nonetheless remain in full force and effect. 7. Applicable Law. This Visitor Center Management Agreement is enforceable in the State of South Carolina and shall in all respects be governed by, and construed in accordance with, the substantive federal laws of the United States and the laws of the State of South Carolina. REMAINDER OF THIS PAGE LEFT INTENTIONALLY BLANK 2  IN WITNESS WHEREOF, the parties have executed this Visitor Center Management Agreement on the ___________ day of _________________, 2018. WITNESSES: TOWN OF SUMMERVILLE ______________________________________ ______________________________ Mayor _______________________________________ WITNESSES: GREATER SUMMERVILLE/DORCHESTER COUNTY CHAMBER OF COMMERCE _______________________________________ ________________________________ Board Chair _______________________________________ 3  Local Hospitality and Accommodations Tax Ad Hoc Advisory Committee Distribution Recommendations - from 2019 Budget Name Applications Requesting Committee Proposal % of Money Applied For Council Approved Dorchester Children's Center 8,000.00 6,714.00 83.93 Italian Feast 10,000.00 6,335.00 63.35 Preservation Society 9,100.00 3,200.00 35.16 Summerville Community Orchestra 34,953.00 27,500.00 78.68 Flowertown Players 24,095.00 24,000.00 99.61 Miss Summerville pageant 1,285.00 No recommendation N/A DREAM 104,659.00 96,000.00 91.73 Community Resource Center‐Kwanzaa 4,475.00 No recommendation N/A Community Resource Center‐Juneteenth 2,000.00 No recommendation N/A Dorchester Paws 7,150.00 4,564.00 63.83 Summerville Family YMCA 50,065.00 42,000.00 83.89 Sweet Tea Half Marathon 4,000.00 3,071.00 76.78 Sculpture in the South 7,100.00 4,500.00 63.38 Total Requested Total Proposed Total Approved $266,882 $217,884.00 Minus $181,500 Budgeted Funds Overage '$36,384 Proposed budgeted amount to fund in 2019 $181,550