Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, May 8, 2023 – 5:30PM Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: Bob Jackson (Chair), Aaron Brown, Kima Garten-Schmidt Staff Liaison: Amy Evans a. Review of Parks & Recreation Workshop Recommendations b. Discussion of P&R Impact Fees c. Clarification of rental policy for for-profit events d. Fees and changes e. Project Updates 1. Jessen Restroom 2. Oakbrook Trails 2. Planning and Development Committee: Terry Jenkins (Chair), Russ Touchberry, Bob Jackson Staff Liaison: Jessi Shuler a. Ordinance to amend the Unified Development Ordinance, Chapter 5, Section 5.11.2 Required Improvement for Final Plat Approval, Subsection (A) to clarify the process in relation to the permit to operate (PTO) the water and sewer system. Planning Commission held a public hearing and made a recommendation for approval at their meeting on April 17, 2023. b. Ordinance to amend the Unified Development Ordinance Chapter 13, Section 13.6.1 Pre-Application Conference, Subsection (A) Mandatory Pre-application Conference to include all subdivision review. Planning Commission held a public hearing and made a recommendation for approval at their meeting on April 17, 2023. 3. Public Safety Committee: Bill McIntosh (Chair), Terry Jenkins, Aaron Brown Staff Liaisons: Chief Doug Wright and Chief Brent Melcher a. Fire Quarterly Update b. Police Quarterly Update c. Discussion on violence in Robynwyn Standing Committee Meetings Agenda - May 8, 2023 Page 2 4. Public Works and Committee on Water Supply: Kima Garten-Schmidt (Chair), Russ Touchberry, Bill McIntosh Staff Liaison: Russ Cornette a. Request to install stop signs converting the intersection of Congressional Blvd and Glen Abbey Drive to a three-way stop. b. Request from Dorsey Tire Group to improve Yancy Street 5. Finance Committee: a. Presentation of April 2023 Financial Reports b. Drone Project Proposal c. Financial Requisitions: 1. Authorization to issue purchase order to Motorola Solutions in the amount of $31,185 for radio management and licenses. Request from Communications. Funds to come from budgeted communications maintenance funds. 2. Authorization to issue a purchase order to AmChar Wholesale, Inc. in the amount of $34,828.50 for 35 FN15 SRP G2 Rifles. Request from Police Department. Funds to come from Federal Drug Funds. 3. Authorize the Town Administrator to enter into a contract effective July 1, 2023 with Russell Landscape for landscape services for the I-26 199 Interchange, Bear Island Road, and Main St Medians in the amount of $90,390. Funds to come from budgeted hospitality tax funds. Sealed bids were collected. Request from the Parks & Recreation Department. 4. Authorization to issue a purchase order to CDW-G in the amount of $35,866.40 for the purchase of 4 Juniper Ethernet Switch and accessories for the Fire Department. Funds to come from Fire Equipment – American Rescue Plan. d. Authorization for Town Administrator and Chief of Police to enter into updated memorandum of understandings with the Dorchester County Sheriff's Office, Charleston County Police Department, North Charleston Police Department, and Mount Pleasant Police Department. e. Authorization for Town Administrator and Chief of Police to enter into memorandum of understanding with the City of Myrtle Beach Police Department for assistance during Atlantic Beach Bike Fest during Memorial Day weekend 2023. f. Authorization for Town Administrator to Execute the Rural Infrastructure Authority Grant Agreement in the amount of $340,422 for Springview Lane Drainage Improvements g. Authorization to issue a change order to GEL Engineering in the amount of $9,400 for work on a section of sidewalk along Water Edge Drive not included in the original scope of the Ashley River Preserve project, but needed for connectivity. Request from Parks and Recreation Department. Funds to come from fund balance and reimbursed with Oakbrook TIF bond proceeds. h. Considerations for FY24 Proposed Budget i. Consideration of Solid Waste Collection Fee for FY24 Standing Committee Meetings Agenda - May 8, 2023 Page 2 j. Finance Committee Executive Session: N/A k. Other Business 1. Action to be taken by Finance Committee related to Executive Session l. Discussion of Proposed / Upcoming Council Agenda Items m. Adjourn from Finance Committee  Town Council Parks and Recreation Workshop Clemson University Department of Parks, Recreation, and Tourism Management Recommendation Implementation Initiative Plan Fund Doty Splash Pad 24 24 Playground Update – Wassamassaw 24 24 Identify Site, Plan, and Fund Indoor Recreation Center ASAP ASAP Continue to identify opportunities and partnerships to expand trails ASAP ASAP Playground Update - Huger 24 25 Playground Update – Doty 24 25 Plan to build Shelter/Pavilion at Cuthbert Site 24 25/26 Fee and Cost Recovery Study 24 25 Plan to increase funding and staff levels 24 25 Develop Intergovernmental Agreements - Shared Use of School Facilities ASAP ASAP Skatepark Renovation 24/25 25/26 Identify Site and Plan for Outdoor Complex 25 26/27 Determine Future Development for Jessen/Ashley River Phase III  Mayor Town Administrator Ricky Waring Lisa Wallace Councilmembers: Town Clerk Bob Jackson, Mayor Pro Tem Beth Messervy Russ Touchberry Aaron Brown Town Attorney Terry Jenkins G.W. Parker Kima Garten-Schmidt William McIntosh Memorandum To: Planning & Development Committee From: Jessi Shuler, Director of Planning Date: May 8, 2023 Subject 1: Staff Report for Amendment to Chapter 5, Section 5.11.2 – Required Improvement for Final Plat Approval________________________________________________________________________________ ISSUE The requested amendment is proposed by staff to address the chicken and egg problem in relation to receiving a permit to operate (PTO) water and sewer. BACKGROUND/DISCUSSION Per the current language a PTO is required prior to recording a final plat; however, certain water and sewer providers will not issue a PTO without TMS#s and addresses, which cannot be assigned until after a final plat is recorded. This amendment addresses that issue. No public comment was received at the required public hearing. RECOMMENDATION Planning Commission made a recommendation for approval of the amendment on a unanimous vote. Subject 2: Staff Report for Amendment to Chapter 13, Section 13.6.1 – Pre-application Conference________ ISSUE The requested amendment is proposed by staff to clarify that subdivisions require a pre-application conference even if new streets are not created to ensure that all planning/zoning, access, stormwater, and utility issues are addressed. As the ordinance already states, this can be waived if it is not needed. BACKGROUND/DISCUSSION Staff is receiving more subdivision requests for infill properties that do not create new streets but do still need to address utility connections, stormwater runoff, and access issues. A pre-application conference through the TRC is the best way to uncover any potential concerns prior to a plat being approved. No public comment was received at the required public hearing. RECOMMENDATION Planning Commission made a recommendation for approval of the amendment on a unanimous vote. 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov  AN ORDINANCE TO AMEND THE SUMMERVILLE UNIFIED DEVELOPMENT ORDINANCE, CHAPTER 5, SECTION 5.11.2 REQUIRED IMPROVEMENTS FOR FINAL PLAT APPROVAL, SUBSECTION (A) OF THE TOWN OF SUMMERVILLE CODE OF ORDINANCES BE IT ORDAINED by the Mayor and Council members of the Town of Summerville, in Council assembled, that the Summerville Unified Development Ordinance, Section 5.11.2 Required Improvements for Final Plat Approval, subsection (A) is amended to read as follows: 5.11.2 REQUIRED IMPROVEMENTS FOR FINAL PLAT APPROVAL A. All of the infrastructure improvements must be in place in accordance with this section and shown on the approved construction plans prior to submission of the final plat. The project engineer must submit a letter to Town Staff certifying the infrastructure is in place. Infrastructure includes, but is not limited to; 1. A permit to operate (PTO) the water and sewer system for the entire phase of the development must be in process with the water and sewer provider(s) prior to submission of the final plat. The PTO must be submitted to Town Staff’s office prior to any building permits being issued, final plat recorded or TMS numbers being issued. 2. The asphalt binder course must be in place prior to submission of the final plat. The asphalt surface course shall not be installed until the end of the warranty period. 3. Proposed drainage improvements, street signage, and temporary pavement markings must be in place prior to submission of the final plat. Ratified this day of , 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: _April 17, 2023____ FIRST READING: _____________________ SECOND READING: __ ___________  AN ORDINANCE TO AMEND THE SUMMERVILLE UNIFIED DEVELOPMENT ORDINANCE, CHAPTER 13, SECTION 13.6.1 PRE-APPLICATION CONFERENCE, SUBSECTION (A) ENTITLED MANDATORY PRE-APPLICATION CONFERENCE, OF THE TOWN OF SUMMERVILLE CODE OF ORDINANCES BE IT ORDAINED by the Mayor and Council members of the Town of Summerville, in Council assembled, that the Summerville Unified Development Ordinance, Section 13.6.1 Pre- application Conference, subsection (A) entitled Mandatory Pre-application Conference is amended to read as follows: 13.6.1 PRE-APPLICATION CONFERENCE A. Mandatory Pre-application Conference: A pre-application conference with Town Staff/TRC shall be required prior to fling an application for the following approvals: 1. Certificates of Appropriateness (Major) 2. Commercial/Multi-Family Design Review; Master Sign Plans 3. Site Plans 4. Subdivision Review involving the creation of new streets; 5. Planned Development (PUD); 6. Map Amendment (Rezoning); and 7. Text Amendment. Town Staff shall have the authority to waive any mandatory pre-application conference where such conference is deemed unnecessary. Ratified this day of , 2023 A.D. Ricky Waring, Mayor Beth Messervy, Town Clerk PUBLIC HEARING: _April 17, 2023____ FIRST READING: _____________________ SECOND READING: __ ___________  The Town of Summerville Planning Commission Meeting Minutes April 17, 2023 This meeting of the Town of Summerville Planning Commission was held in Town Council Chambers and was attended by Commission Members, Jim Reaves, Chairman; Charlie Stoudenmire; Betty Profit; Kevin Carroll; Jim Bailey; and Elaine Segelken. Tom Hart was unable to attend. Staff in attendance included Jessi Shuler, AICP, Director of Planning, and Bonnie Miley, Assistant Town Engineer. The public was invited to attend in person, or they were able to view the meeting via live-stream. Jim Reaves, Chairman, called the meeting to order at 4:00 PM. Approval of Minutes: The Chairman asked if there were any edits or additions to the minutes from the meeting on March 20, 2023. Ms. Segelken made a motion to approve the minutes as presented, and Mr. Bailey made the second. The motion passed unanimously. Public Hearings: The first public hearing opened at 4:01 PM and was for the ordinance to amend the Unified Development Ordinance, Chapter 5, Section 5.11.2 Required Improvement for Final Plat Approval, Subsection (A) to clarify the process in relation to the permit to operate (PTO) the water and sewer system. Mr. Reaves introduced the item. Ms. Segelken questioned if this was in reference to subdivisions, and Ms. Shuler confirmed that it was. Hearing no public comment, this public hearing was closed at 4:01 PM. The second public hearing opened at 4:01 PM and was for the ordinance to amend the Unified Development Ordinance Chapter 13, Section 13.6.1 Pre-Application Conference, Subsection (A) Mandatory Pre-application Conference to include all subdivision review. Mr. Reaves introduced the item Hearing no public comment, this public hearing was closed at 4:02 PM. Old Business There were no items under Old Business. New Business: The first item under New Business was New Street Names. Ms. Shuler stated that they had multiple street names for approval. The first were for the N. Maple Mixed-Use PUD/Salisbury tract, and ten names were needed: Road 1: Whitman Way; Road 2: Armstrong Curve; Road 3: Slice Drive; Road 4: Trevino Drive; Road 5: Bellows Bend; Alley 1: Singer Court; Alley 2: Peale Court; Alley 3: Mantle Court; Alley 4: Niven Court; Alley 5: Trumbull Court. Ms. Segelken made a motion to approve the ten proposed names, and Mr. Bailey made the second. The motion passed unanimously. Ms. Shuler stated that an additional street name was also needed for Limehouse Village Phase 4, and two possible names were provided: Shallow Bottom Way or Forest Bottom Lane. Ms. Segelken made a motion to approve Forest Bottom Lane, and Mr. Bailey made the second. The motion passed unanimously. Ms. Shuler then explained that two names were needed for the roads within the Sawmill Centre development at Highway 78 and Berlin G. Myers Parkway, one for the short entry road and one for the main spine road. Three possible names were provided: Sawmill Centre Drive, Station Street, and Pine Branch Way. Mr. Bailey made a motion to approve Sawmill Centre Drive for the main spine road and Station Street for the entry road, and Ms. Segelken made the second. The motion passed unanimously. The second item under New Business was the ordinance to amend the Unified Development Ordinance, Chapter 5, Section 5.11.2 Required Improvement for Final Plat Approval, Subsection (A) to clarify the process in relation to the permit to operate (PTO) the water and sewer system. Mr. Carroll made a motion to recommend approval of the amendment to Council, and Ms. Profit made the second. Mr. Reaves called for the question and the motion passed unanimously. The third item under New Business was the ordinance to amend the Unified Development Ordinance Chapter 13, Section 13.6.1 Pre-Application Conference, Subsection (A) Mandatory Pre-application Conference to include all subdivision review. Ms. Profit made a motion to recommend approval of the amendment to Council, and Ms. Segelken made the second. Mr. Reaves called for the question and the motion passed unanimously. Miscellaneous: Ms. Shuler briefly updated the members about opportunities to meet required training. Adjourn With no further business for the Commission, Mr. Bailey made a motion to adjourn with Mr. Carroll making the second. The motion carried and the meeting was adjourned at 4:10 PM. Respectfully Submitted, Date: __________________________ Jessi Shuler, AICP Director of Planning Approved: _________________________________________________ Jim Reaves, Chairman or Jim Bailey, Vice Chairman  DRAWINGS MAY NOT BE REPRODUCED IN ANY FORM WITHOUT WRITTEN PERMISSION Apr 05, 2023 - 10:33am Printed By: dcross 50' R/W STANDARD PAVEMENT SECTION, SEE DETAIL. 8' 5' 24' EOP 5' 8' GRADE SHOWN ON PROFILE 3" 3" 1 1 1 1 H C A RO L UT I SO NA HUSSEY, GAY, BELL & DEYOUNG, INC C CONSULTING T IO N FI SWALE SWALE ENGINEERS OF SC C ERT I No. C00194 24" MIN. COMPACTED SUBGRADE RI AT ZA SCDOT GRADED AGGREGATE BASE COURSE E O F A U T HO HUSSEY GAY BELL 474 WANDO PARK BLVD., SUITE 201, MT. PLEASANT, SC 29464 / T:843.849.7500 TYPICAL ROAD SECTION TOWN OF SUMMERVILLE T.M.S. NO. 145-04-01-015 ALL RIGHTS RESERVED 1.5" HOT MIX ASPHALTIC 1958 CONCRETE SURFACE COURSE 1.5" HOT MIX ASPHALTIC CONCRETE BINDER COURSE SEE PLAN FOR GRADES Established TOWN OF SUMMERVILLE 2023 T.M.S. NO. 145-04-01-015 C 6" AGGREGATE BASE COURSE COPYRIGHT COMPACTED SUBBASE SHALL BE IN ACCORDANCE WITH GEOTECHNICAL REPORT ET RE ST EY NOTES: 1. ALL MATERIALS AND INSTALLATION SHALL BE IN ACCORDANCE WITH STATE DOT STANDARD NC SPECIFICATION (LATEST EDITION). YA 2. CONTRACTOR SHALL REFER TO GEOTECHNICAL REPORT FOR FURTHER RECOMMENDATIONS. TOWN OF SUMMERVILLE T.M.S. NO. 145-08-00-061 STANDARD DUTY PAVEMENT 470 LF ASPHALT PAVEMENT TOWN OF SUMMERVILLE T.M.S. NO. 145-08-00-009 CONCEPTUAL - NOT FOR CONSTRUCTION CEMETERY - PINEHILL CEMETERY T.M.S. NO. 145-08-00-016 F:\40844 Dorsey Tire Group\422152100 Suburban Lane Tract\CAD\CONCEPTUAL\PLANS\CONCEPTUAL PLAN.dwg AS NOTED SUBURBAN DISPOSAL SERVICE, INC. SUMMERVILLE TRANSFER STATION, INC. T.M.S. NO. 145-08-00-015 T.M.S. NO. 145-08-00-062 AN E NL BU RB A SU GRAPHIC SCALE NORTH 80 0 40 80 1 INCH = 80 FT NOTE: THIS SCALE APPLIES FOR 24"x36" SHEETS ONLY Dorsey Tire Group Yancey Street Road Paving Construction Cost Estimate Town Project No. XXXX-XXXXXX-XXXX Town of Summerville Date: 04/05/2023 Item Description Est. Qty. Unit Price Total Price 1. Mobilization 1 LS $ 16,000 $ 16,000 2. Construction stakes, lines, & grades 1 LS $ 5,000 $ 5,000 3. Soil Compaction Testing 1 LS $ 6,000 $ 6,000 4. Excavate & Dispose 1044 CY $ 35 $ 36,555 5. Select Backfill for Road 940 CY $ 40 $ 37,600 6. Fine Grade Road 1254 SY $ 4 $ 5,016 7. 6" Aggregate Base Course 1254 SY $ 25 $ 31,350 8. 1.5" Asphalt Intermediate Course Type C 1254 SY $ 30 $ 37,620 9. 1.5" Asphalt Surface Course Type C 1254 SY $ 35 $ 43,890 10. Stop Bar 12 LF $ 9 $ 108 11. Striping 1880 LF $ 1 $ 1,880 12. Stop Sign 1 EA $ 400 $ 400 13. Seeding 1 LS $ 1,000 $ 1,000 14. Temporary Silt Fence 1000 LF $ 4 $ 4,000 15. 18" RCP 50 LF $ 60 $ 3,000 Total $ 229,419 Note: The Engineer's Cost of Construction Estimate is solely for use by the Town of Summerville for determining roadway cost of construction. It is not to be used by any other entity, especially for budgetary determinations. AS OF 04/30/2023 Town of Summerville FYE 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 83.29% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 16,225,000.00 589,571.43 16,316,899.64 (91,899.64) 101% Licenses Permits and Fees 14,648,500.00 2,769,355.15 7,081,391.17 7,567,108.83 48% Court Fines & Fees 275,000.00 28,412.91 227,302.16 47,697.84 83% State Revenues 3,441,100.00 632,427.76 3,722,529.45 (281,429.45) 108% Miscellaneous Revenues 1,525,300.00 189,521.51 1,241,409.23 283,890.77 81% Total Revenues 36,114,900.00 4,209,288.76 28,589,531.65 7,525,368.35 79% Expenditure Summary Municipal Court 629,550.00 37,953.81 496,996.39 132,553.61 79% Finance 757,905.00 48,514.81 645,011.43 112,893.57 85% Administration 2,737,983.00 168,149.28 1,707,954.03 1,030,028.97 62% Planning 610,166.00 37,800.73 438,460.90 171,705.10 72% Building / Inspections 813,829.00 52,941.26 623,339.42 190,489.58 77% Engineering 867,755.00 53,808.51 640,520.96 227,234.04 74% Police Dept 11,446,226.00 781,494.02 9,450,338.06 1,995,887.94 83% Fire Dept 10,913,461.00 682,098.99 8,218,289.19 2,695,171.81 75% Communication Center 1,682,950.00 94,507.23 1,173,087.00 509,863.00 70% Maintenance Dept 940,834.00 52,084.06 677,043.98 263,790.02 72% Street Dept 2,963,986.00 178,640.60 2,324,335.82 639,650.18 78% Parks & Recreation 3,122,792.00 200,534.24 2,587,454.29 535,337.71 83% Buildings & Grounds 2,526,900.00 103,574.92 2,258,212.75 268,687.25 89% Debt Services 1,410,000.00 0.00 844,036.37 565,963.63 60% Capital Expenditures 0.00 563,812.24 2,681,890.40 (2,681,890.40) Non-Departmental 64,563.00 0.00 16,335.42 48,227.58 25% Total Expenditures 41,488,900.00 3,055,914.70 34,783,306.41 6,705,593.59 84% Operating Revenue Over / (Under) Expenditures (5,374,000.00) 1,153,374.06 (6,193,774.76) 819,774.76 115% Other Income (Expenses) Sale of Real Estate 1,554,390.90 Purchase of Real Estate (3,519,273.50) Other Financing Sources 5,374,000.00 249,900.00 2,499,000.00 2,875,000.00 47% 5,374,000.00 249,900.00 534,117.40 2,875,000.00 Net Revenue Over / (Under) Expenditures - 1,403,274.06 (5,659,657.36) 3,694,774.76 37% AS OF: 04/30/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 83.29% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 320,000.00 20,844.02 187,074.90 132,925.10 58% 100-4-0000-10-102 Real Prop Taxes 14,300,000.00 21,488.78 14,443,224.28 (143,224.28) 101% 100-4-0000-10-103 Vehicle Prop Taxes 1,490,000.00 141,335.56 1,239,625.62 250,374.38 83% 100-4-0000-10-104 Homestead Taxes 0.00 405,903.07 405,903.07 (405,903.07) 100-4-0000-10-106 Heavy Equipment Rental Tax 115,000.00 0.00 41,071.77 73,928.23 36% 16,225,000.00 589,571.43 16,316,899.64 (91,899.64) 101% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 360,000.00 564.32 249,212.62 110,787.38 69% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 0.00 64,033.57 1,735,966.43 4% 100-4-0000-20-210 Business Licenses 5,500,000.00 2,486,114.83 5,153,165.45 346,834.55 94% 100-4-0000-20-211 Business License Penalty 100,000.00 41,376.96 139,066.69 (39,066.69) 139% 100-4-0000-20-212 Business License Insurance 5,750,000.00 126,577.54 254,293.28 5,495,706.72 4% 100-4-0000-20-214 Telephone Licenses 90,000.00 0.00 96,263.48 (6,263.48) 107% 100-4-0000-20-216 Building Permits 950,000.00 99,531.50 950,573.08 (573.08) 100% 100-4-0000-20-2147 Re-Inspect Fees 2,500.00 800.00 4,446.00 (1,946.00) 178% 100-4-0000-20-218 Planning Fees 18,000.00 1,730.00 18,350.00 (350.00) 102% 100-4-0000-20-220 Tree Permit/Penalty 3,000.00 1,039.00 26,710.00 (23,710.00) 890% 100-4-0000-20-221 Stormwater Review Fees 75,000.00 11,621.00 125,277.00 (50,277.00) 167% 14,648,500.00 2,769,355.15 7,081,391.17 7,567,108.83 48% Court Fines & Fees Municipal Court Fines 275,000.00 28,412.91 226,649.32 48,350.68 82% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 450,000.00 39,463.70 416,651.97 33,348.03 93% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 1,600,000.00 213,203.07 1,918,626.52 (318,626.52) 120% 100-4-0000-30-311 Inventory Taxes 78,600.00 19,650.18 78,600.72 (0.72) 100% 100-4-0000-30-313 Manufacturer Tax Exemption 12,500.00 0.00 16,302.00 (3,802.00) 130% 100-4-0000-30-321 Aid To Subdivisions 1,200,000.00 298,310.81 1,193,243.24 6,756.76 99% 100-4-0000-30-325 Beverage Licenses 100,000.00 61,800.00 99,105.00 895.00 99% 3,441,100.00 632,427.76 3,722,529.45 (281,429.45) 108% AS OF: 04/30/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 83.29% Miscellaneous Revenues Current Budget Current Period Y-T-D Actual Budget Balance % of Budget PRT Grant Revenue 100-4-0000-35-326 Special Events Misc. Income 3,000.00 1,350.00 5,977.22 (2,977.22) 199% 100-4-0000-35-351 Interest Income 100,000.00 105,345.38 523,325.08 (423,325.08) 523% 100-4-0000-35-352 Sale of Assets 75,000.00 25,965.00 1,629,188.89 (1,554,188.89) 2172% 100-4-0000-35-353 Parks and Playground Fees 25,000.00 4,150.00 37,710.50 (12,710.50) 151% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 780,000.00 0.00 48,634.17 731,365.83 6% 100-4-0000-35-360 Miscellaneous Income 100,000.00 978.35 13,293.49 86,706.51 13% 100-4-0000-35-362 Property Rental Fees 43,800.00 7,616.39 71,765.46 (27,965.46) 164% 100-4-0000-35-363 Cellular Tower Rental Fees 97,000.00 10,957.01 85,844.01 11,155.99 88% 100-4-0000-35-364 Report Fees 15,000.00 1,345.88 15,436.71 (436.71) 103% 100-4-0000-35-365 Administrative Fees 4,000.00 0.00 4,522.90 (522.90) 113% 100-4-0000-35-366 False Alarm Fees 14,000.00 470.00 10,990.00 3,010.00 79% 100-4-0000-35-370 Gahagan Field/Concessions 9,000.00 1,525.00 21,314.00 (12,314.00) 237% 100-4-0000-35-371 Regular League Fees 80,000.00 5,120.00 112,429.20 (32,429.20) 141% 100-4-0000-35-375 MISC Rev-RECC 140,000.00 18,231.25 177,370.00 (37,370.00) 127% 100-4-0000-35-376 P&R Prepackaged Concessions 10,500.00 544.25 8,108.25 2,391.75 77% 100-4-0000-35-377 P&R Prepared Concessions 0.00 0.00 973.50 (973.50) 100-4-0000-35-380 Tennis Program Revenue 29,000.00 5,923.00 28,916.75 83.25 100% 1,525,300.00 189,521.51 2,795,800.13 (1,270,500.13) 183% Transfers In Local Hat 3,000,000.00 249,900.00 2,499,000.00 501,000.00 83% State A Tax 60,000.00 0.00 0.00 60,000.00 0% Sanitation Fund 400,000.00 0.00 0.00 400,000.00 0% Stormwater Fund 269,000.00 0.00 0.00 269,000.00 0% ARP 1,645,000.00 0.00 0.00 1,645,000.00 0% Financing Sources 0.00 0.00 0.00 0.00 5,374,000.00 249,900.00 2,499,000.00 2,875,000.00 47% Total Revenues General Fund 41,488,900.00 4,459,188.76 32,642,269.71 1,371,421.10 79% AS OF 04/30/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 83.29% April Actual Y-T-D Actual Impact Fees Res. 212-4-4731-20-235 Parks and Rec Facilities 28,739.20 127,777.21 212-4-4731-20-267 Fire Facilities 34,685.44 154,214.70 212-4-4731-20-239 Municipal Facilities 46,687.36 207,370.78 110,112.00 489,362.69 Impact Fees Comm. 213-4-7733-20-237 Fire Facilities - Commercial 2,905.21 361,182.77 212-4-4731-20-267 Municipal Facilities - Comm 1,510.00 187,570.24 4,415.21 548,753.01 Total Revenues 114,527.21 1,038,115.70 Res. Imp. Fee Exp. 212-5-4731-25-287 Shepard Park Expense 0.00 23,100.43 212-6-4731-13-520 Doty Park Improvements 0.00 40,319.00 212-6-4731-13-533 Fire Station 6 Construction 0.00 740,324.76 212-6-4731-14-521 Rollins Equipment-Parks 0.00 111,625.00 0.00 915,369.19 Comm. Imp. Fee Exp. 213-6-4733-13-121 Improvements - Court 0.00 0.00 213-6-4733-13-533 Fire Station 6 Construction 0.00 522,892.73 Total Expenditures 0.00 1,438,261.92 Net Revenues over Expenditures 114,527.21 (400,146.22) AS OF 04/30/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 83.29% Local Hospitality Tax Local Accomodations Tax April Actual Y-T-D Actual April Actual Y-T-D Actual 214-4-4741-20-221 Local H-Tax Revenue 535,704.43 4,869,821.22 214-4-4741-35-350 Special Event Sponsor 1,000.00 1,700.00 214-4-4741-35-354 Tourism Grants 19,298.00 21,048.00 Local Accomodations Tax 216-4-4712-30-315 Revenue 40,043.65 356,555.18 556,002.43 4,892,569.22 40,043.65 356,555.18 Total Expenses 332,521.06 4,376,163.21 0 0 Net Revenues over Expenses 223,481.37 516,406.01 40,043.65 356,555.18 Budgeted Revenue 5,000,000.00 % of Budget Collected 97% AS OF 04/30/2023 Town of Summerville FYE: 06/2023 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 83.29% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,340,000.00 13,554.04 2,518,867.28 (178,867.28) 108% Expenditures 2,084,557.00 121,387.59 1,875,215.59 209,341.41 90% Revenue Over / (Under) Expenditures 255,443.00 (107,833.55) 643,651.69 (388,208.69) • • • • • • • • • • • •  PROJECTED REVENUES - FY24 2022 2023 2024 PROPERTY TAXES 15,652,860 16,225,000 16,923,000.00 LICENSES 11,500,000 11,440,000 12,500,000.00 FRANCHISE FEES 2,185,000 2,160,000 2,145,000.00 PERMITS AND FEES 1,014,000 1,048,500 1,230,500 FINES AND FORFEITURES 250,000 275,000 275,000.00 INTERGOVERNMENTAL REVENUES 3,387,600 3,441,100 4,159,507.00 INTEREST INCOME 205,000 100,000 500,000 RECREATIONAL FACILITIES 301,500 293,500 246,000.00 MISCELLANEOUS INCOME 2,058,000 1,131,800 1,517,000.00 36,553,960.00 36,114,900.00 39,496,007.00 Transfers In 3,870,000.00 43,366,007.00 Transfers In: Hospitality Fund $ 3,500,000.00 Stormwater $ 370,000.00 $ 3,870,000.00  FY24 PROPOSED EXPENDITURES PERSONNEL OPERATING TOTAL Adjustments GENERAL FUND ADMINISTRATION 1,811,630 1,039,660 2,851,290 FINANCE 663,987 131,975 795,962 MUNICIPAL COURT 637,720 62,440 700,160 BUILDING INSPECTIONS 834,936 51,148 886,084 ENGINEERING 798,227 71,800 870,027 COMMUNICATIONS 1,531,477 285,700 1,817,177 POLICE 11,156,689 1,225,400 - 12,382,089 FIRE 10,211,753 1,043,900 11,255,653 PLANNING 556,697 153,850 710,547 PARKS AND REC 2,676,046 763,081 3,439,127 STREETS 2,680,929 467,518 3,148,447 MAINTENANCE 890,454 109,000 999,454 BUILDING AND GROUNDS 2,657,250 2,657,250 DEBT SERVICE 842,840 842,840 OTHER EXPENDITURES 2,649,623 2,649,623 NON-DEPARTMENTAL 9,899 9,899 TOTAL 34,450,546 8,915,461 2,649,623 46,015,630 OTHER FUNDS - STORMWATER 1,722,292 452,350 175,000 2,174,642 HOSPITALITY 584,885 1,317,638 1,902,523 36,757,723 10,685,449 2,824,623 50,092,795 SUMMARY Projected General Fund Revenues 43,366,007 Options for use of GF Fund Balance Use of Fund Balance 2,649,623 Total Expenditures (46,015,630) Additional 2% Pay increases 590,431 Projected Revenues over Expenses - Police Cars 1,475,192 Sidewalk project Allocation 350,000 Body Worn Cameras 110,000 In Car Camera's 124,000 2,649,623  CAPITAL RECOMMENDATIONS ARPA Fire Admin Vehicles (3) $ 245,000 $ 82,000 ARPA Replace 2014 Ford F250 Pickup Fire SCBA Units $ 68,000 $ 68,000 ARPA Fire Station 2 Kitchen Upgrade $ 50,000 $ 50,000 ARPA Police Tasers $ 66,434 $ 66,434 ARPA Subscription Based - 5 years - $66,434 annually Communications Portable Radios $ 351,780 $ 351,780 ARPA or partially Grant funded Building Town Hall Door Replacement/Exterior Millwork $ 150,000 $ 150,000 ARPA Engineering Storm Debris $ 225,000 $ 225,000 ARPA Maintenance Power Pusher $ 6,500 $ 6,500 ARPA $ 999,714 LOCAL ACCOMODATIONS FUND BALANCE P&R Concrete Wall Repair Gagahan $ 265,000 $ 265,000 ATax FB P&R Design Fee Cuthbert Community Center $ 35,000 $ 35,000 ATax FB P&R Splash Pad-Doty Park $ 600,000 $ 150,000 ATax FB Professional Fees/Design & Eng. Services $ 450,000 FY24 GENERAL FUND - FUND BALANCE Fire Fire Engine $ 1,100,000 $ - GF Fund Balance Evaluate in January 2024 Police 20 Vehicles - Dodge Durango $ 1,475,192 $ 1,475,192 GF Fund Balance Police In Car Camera's $ 124,000 $ 124,000 GF Fund Balance Grant application in process Communications Body Worn Cameras $ 158,280 $ 110,000 GF Fund Balance $48,280 to be funded with Grant Engineering Sidewalk allocation TBD multiple requests $ 350,000 GF Fund Balance poss future CDBG/other grant funds/state $ 1,709,192 HOSPITALITY TAX P&R Replace '99 Chev 3500 $ 70,000 $ 70,000 HTax P&R Gazebo - Azalea Rebuild $ 8,000 $ 8,000 HTax P&R Zero Turn Mower $ 23,000 $ 23,000 HTax P&R Park Signage $ 15,000 $ 15,000 HTax P&R Kayak Rental Station $ 15,000 $ 15,000 HTax 5 Yr. Agreement/Split Proceeds $ 131,000 IMPACT FEES Streets Replace 03 F450 Pickup $ 114,000 $ 114,000 Mun. Impact Fees Streets Replace 03 Debris Truck $ 151,000 $ 151,000 Mun. Impact Fees Streets Replace 09 Wheel Loader $ 230,000 $ 230,000 Mun. Impact Fees P&R Huger Playground Renovation & Expansion $ 100,000 $ 100,000 Park Impact Fees or HAT $ 595,000 STORMWATER FUND BALANCE Stormwater Pipeliners $ 175,000 $ 175,000 Stormwater Fund Balance  SOLID WASTE COLLECTION FEE Changes to Reflect Long Changes to Break term funding of Street No Changes Made Even Dept Equipment OPTION 1 OPTION 2 OPTION 3 Monthly Revenue per Address 12.14 13.425 14.6875 less 2% fee to county (0.24) (0.27) (0.29) Net received by Town 11.90 13.16 14.39 Monthly Costs per address effective 8/1/2023 Garbage 8.45 8.45 8.45 Recycling 4.00 4.00 4.00 Charleston Environmental 0.71 0.71 0.71 Cost per month per address 13.16 13.16 13.16 Per Address (Shortage)Surplus (1.26) 0 1.23 Annual (15.15) 14.81 Number of addresses 16,300 16,300 (Shortage)Surplus (247,003.68) 0 241,321.50 Annual Fee per Address $ 145.68 $ 161.10 $ 176.25