Standing Committee

Town of Summerville, sc Standing Committees of Council Monday, April 8, 2024 – 5:30pm Council Chambers – Annex Building – 200 South Main Street AGENDA 1. Parks and Recreation Committee: Bob Jackson (Chair), Aaron Brown, Tiffany Johnson-Wilson Staff Liaison: Amy Evans a. Review of Cuthbert Community Center survey results. b. Youth recreation tackle football discussion. c. Beautification plan presentation (Steve Doniger – DREAM) 2. Planning and Development Committee: No meeting for April Richard Waring (Chair), Bob Jackson, Matt Halter Staff Liaison: Jessi Shuler 3. Public Safety Committee: No meeting for April Aaron Brown (Chair), Kima Garten-Schmidt, Matt Halter Staff Liaisons: Chief Doug Wright and Chief Brent Melcher 4. Public Works and Committee on Water Supply: Kima Garten-Schmidt (Chair), Tiffany Johnson-Wilson, Richard Waring Staff Liaison: Bonnie Miley a. Discussion of crosswalk safety b. Discussion of “No Thru Street” sign on South Laurel Street c. Discussion of current one-way section of Tea Farm Road at South Main Street (Hwy 17A) d. Discussion of proposed crosswalk on Boone Hill Road (Hwy 17A) and Country Club Blvd Standing Committee Meetings - Page 2 – April 8, 2024 5. Finance Committee: a. Presentation of March 2024 Financial Reports b. Authorization to surplus a John Deere mower, RM 31, which was originally purchased in 2009. Request from the Parks and Recreation Department. c. Financial Requisitions: 1. Authorization to issue a purchase order to Blanchard Machinery Company in the amount of $219,604.00 to purchase a CAT 920 Compact Wheel Loader. Funds to come from budgeted ARPA funds. This is on State contract. Request from Streets Department. 2. Authorization to issue a purchase order to National Equipment Dealers of Summerville for a 2024 Hyundai HX160AL excavator for Stormwater Department. Total purchase price is $185,139.64 which is cooperative pricing on the NC Sheriff's Association Contract. This purchase would be to replace WM92 which is a 1998 Deere 160 excavator which will be reassigned to the Street Department to use as a backup to their machine for loading yard debris from Yancey Street. Funds to come from Storm Water Fund Balance. 3. Authorization to issue a purchase order to Dick Smith Automotive in the amount of $70,092 for a F450 XL 4X2 Crew cab. Funds to come from budgeted ARPA funds. Request from Streets Department. d. Finance Committee Executive Session –Contractual matter 1. Contractual matter related to agreement with Summerville DREAM e. Other Business 1. Action to be taken by Finance Committee related to Executive Session f. Discussion of Proposed / Upcoming Council Agenda Items g. Adjourn from Finance Committee AS OF 3/31/2024 Town of Summerville FYE 06/2024 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 75.00% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Revenue Summary Property Taxes 16,923,000.00 593,934.69 16,652,876.18 270,123.82 98% Licenses Permits and Fees 15,875,500.00 671,564.45 5,173,403.12 10,702,096.88 33% Court Fines & Fees 275,000.00 24,320.23 219,333.44 55,666.56 80% State Revenues 4,159,507.00 126,564.24 3,175,103.95 984,403.05 76% Parks & Rec Revenues 366,000.00 35,017.25 353,352.08 12,647.92 97% Miscellaneous Revenues 1,897,000.00 458,322.80 1,925,484.19 (28,484.19) 102% Total Revenues 39,496,007.00 1,909,723.66 27,499,552.96 11,996,454.04 70% Expenditure Summary Municipal Court 700,160.00 41,817.12 440,873.87 259,286.13 63% Finance 795,962.00 52,217.36 556,916.36 239,045.64 70% Administration 2,851,290.00 157,937.87 1,759,675.14 1,091,614.86 62% Planning 710,547.00 38,189.89 482,667.14 227,879.86 68% Building / Inspections 886,084.00 56,093.80 606,505.46 279,578.54 68% Engineering 870,027.00 48,299.11 595,313.87 274,713.13 68% Police Dept 12,382,089.00 726,687.29 9,344,315.89 3,037,773.11 75% Fire Dept 11,255,653.00 677,397.60 8,254,610.82 3,001,042.18 73% Communication Center 1,817,177.00 123,102.23 1,204,338.74 612,838.26 66% Maintenance Dept 999,454.00 47,281.14 625,156.43 374,297.57 63% Street Dept 3,148,447.00 167,362.34 2,116,889.98 1,031,557.02 67% Parks & Recreation 3,439,127.00 214,344.56 2,446,956.49 992,170.51 71% Buildings & Grounds 2,657,250.00 122,910.99 2,515,090.39 142,159.61 95% Debt Services 842,840.00 0.00 842,836.37 3.63 100% Capital Expenditures 2,059,192.00 303,433.95 3,574,675.96 (1,515,483.96) 174% Non-Departmental 9,900.00 0.00 65,435.39 (55,535.39) 661% TIF Debt Service 144,437.00 144,437.00 0% Total Expenditures 45,569,636.00 2,777,075.25 35,432,258.30 10,137,377.70 78% Operating Revenue Over / (Under) Expenditures (6,073,629.00) (867,351.59) (7,932,705.34) 1,859,076.34 131% Other Income (Expenses) Sale of Real Estate Purchase of Real Estate Transfers In 6,073,629.00 291,667.00 2,624,999.00 3,448,630.00 43% 6,073,629.00 291,667.00 2,624,999.00 3,448,630.00 Net Revenue Over / (Under) Expenditures - (575,684.59) (5,307,706.34) 5,307,706.34 37% AS OF 3/31/2024 Town of Summerville FYE 06/2024 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 75.00% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Property Taxes 100-4-0000-10-101 Prior Year Taxes 350,000.00 1,449.55 264,015.88 85,984.12 75% 100-4-0000-10-102 Real Prop Taxes 14,500,000.00 377,068.84 14,911,098.13 (411,098.13) 103% 100-4-0000-10-103 Vehicle Prop Taxes 1,490,000.00 148,203.84 1,358,332.44 131,667.56 91% 100-4-0000-10-104 Homestead Taxes 437,000.00 0.00 0.00 437,000.00 100-4-0000-10-106 Heavy Equipment Rental Tax 146,000.00 67,212.46 119,429.73 26,570.27 82% 16,923,000.00 593,934.69 16,652,876.18 270,123.82 98% Licenses Permits and Fees 100-4-0000-20-202 Cable TV Franchise Fees 345,000.00 0.00 210,884.01 134,115.99 61% 100-4-0000-20-203 Electric & Gas Franchise Fees 1,800,000.00 74,537.00 74,537.00 1,725,463.00 4% 100-4-0000-20-210 Business Licenses 6,200,000.00 374,802.23 2,234,130.60 3,965,869.40 36% 100-4-0000-20-211 Business License Penalty 100,000.00 48,297.47 240,747.16 (140,747.16) 241% 100-4-0000-20-212 Business License Insurance 6,100,000.00 0.00 1,144,110.88 4,955,889.12 19% 100-4-0000-20-214 Telephone Licenses 100,000.00 93,901.00 93,920.02 6,079.98 94% 100-4-0000-20-216 Building Permits 1,100,000.00 72,094.75 1,012,412.62 87,587.38 92% 100-4-0000-20-217 Re-Inspect Fees 3,000.00 300.00 6,450.00 (3,450.00) 215% 100-4-0000-20-218 Planning Fees 20,000.00 2,695.00 21,968.00 (1,968.00) 110% 100-4-0000-20-220 Tree Permit/Penalty 7,500.00 2,412.00 20,564.29 (13,064.29) 274% 100-4-0000-20-221 Stormwater Review Fees 100,000.00 2,525.00 111,915.00 (11,915.00) 112% 100-4-4152-20-332 Federal Brownfield Grant Rei 0.00 1,763.54 (1,763.54) 15,875,500.00 671,564.45 5,173,403.12 10,703,860.42 33% Court Fines & Fees Municipal Court Fines 275,000.00 24,320.23 219,333.44 55,666.56 80% State Revenues 100-4-0000-30-301 Loc Opt Sales Tax Chas Cty 550,000.00 0.00 302,520.25 247,479.75 55% 100-4-0000-30-302 Loc Opt Sales Tax Berk Cty 2,200,000.00 0.00 1,719,689.84 480,310.16 78% 100-4-0000-30-311 Inventory Taxes 78,600.00 0.00 58,950.54 19,649.46 75% 100-4-0000-30-313 Manufacturer Tax Exemption 18,000.00 126,564.24 126,564.24 (108,564.24) 703% 100-4-0000-30-321 Aid To Subdivisions 1,252,907.00 0.00 939,679.08 313,227.92 75% 100-4-0000-30-325 Beverage Licenses 60,000.00 0.00 27,700.00 32,300.00 46% 4,159,507.00 126,564.24 3,175,103.95 984,403.05 76% AS OF 3/31/2024 Town of Summerville FYE 06/2024 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 75.00% Parks & Recreation Revenues Current Budget Current Period Y-T-D Actual Budget Balance % of Budget 100-4-0000-35-326 Special Events Misc. Income 45,000.00 765.00 41,549.00 3,451.00 92% 100-4-0000-35-353 Parks and Playground Fees 35,000.00 4,425.00 30,620.00 4,380.00 87% 100-4-0000-35-370 Gahagan Field/Concessions 16,000.00 3,565.00 25,042.00 (9,042.00) 157% 100-4-0000-35-371 Regular League Fees 100,000.00 670.20 100,021.02 (21.02) 100% 100-4-0000-35-374 Gahagan Gate Fees 0.00 0.00 720.00 (720.00) 100-4-0000-35-375 MISC Rev-RECC 150,000.00 16,930.00 116,811.10 33,188.90 78% 100-4-0000-35-376 P&R Prepackaged Concessions 0.00 476.05 7,524.49 (7,524.49) 100-4-0000-35-377 P&R Prepared Concessions 0.00 36.00 935.10 (935.10) 100-4-0000-35-380 Tennis Program Revenue 20,000.00 4,070.00 26,049.37 (6,049.37) 130% 100-4-0000-35-381 Saul Alexander Pickleball 0.00 4,080.00 4,080.00 (4,080.00) 366,000.00 35,017.25 353,352.08 16,727.92 97% Miscellaneous Revenues 100-4-0000-35-351 Interest Income 500,000.00 146,281.59 1,038,916.56 (538,916.56) 208% 100-4-0000-35-352 Sale of Assets 75,000.00 0.00 88,700.00 (13,700.00) 118% 100-4-0000-35-355 Dorch Dist. 2 Reimbursement 1,025,000.00 295,510.39 591,020.78 433,979.22 58% 100-4-0000-35-360 Miscellaneous Income 100,000.00 1,554.20 34,320.40 65,679.60 34% 100-4-0000-35-362 Property Rental Fees 68,000.00 5,777.81 65,514.93 2,485.07 96% 100-4-0000-35-363 Cellular Tower Rental Fees 95,000.00 7,615.11 76,622.64 18,377.36 81% 100-4-0000-35-364 Report Fees 15,000.00 913.70 11,154.30 3,845.70 74% 100-4-0000-35-365 Administrative Fees 5,000.00 0.00 1,944.58 3,055.42 39% 100-4-0000-35-366 False Alarm Fees 14,000.00 670.00 17,290.00 (3,290.00) 124% 1,897,000.00 458,322.80 1,925,484.19 (28,484.19) 102% Transfers In Local Hat 3,500,000.00 291,667.00 2,624,999.00 875,001.00 75% State A Tax 70,000.00 0.00 0.00 70,000.00 0% Stormwater Fund 300,000.00 0.00 0.00 300,000.00 0% Fund Balance Appropriation 2,059,192.00 Infrastructure Roads Fund 144,437.00 0.00 0.00 144,437.00 6,073,629.00 291,667.00 2,624,999.00 3,448,630.00 43% Total Revenues General Fund 45,569,636.00 2,201,390.66 30,124,551.96 4,460,215.42 66% AS OF 3/31/2024 Town of Summerville FYE 06/2024 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 75.00% Parks and Rec Fire Municipal YTD March Actual Y-T-D Actual March Actual Y-T-D Actual March Actual Y-T-D Actual Residential 212-4-4731-20-235 Parks and Rec Facilities 7,507.80 168,603.60 212-4-4731-20-237 Fire Facilities 27,133.11 237,831.52 212-4-4731-20-239 Municipal Facilities 24,663.02 294,823.33 701,258.45 Commercial 213-4-4733-20-237 Fire Facilities - Commercial 2,536.83 261,249.43 - 213-4-4733-20-239 Municipal Facilities - Comm 1,318.53 135,135.19 396,384.62 Total Revenues 7,507.80 168,603.60 29,669.94 499,080.95 25,981.55 429,958.52 1,097,643.07 212-5-4731-25-287 Shepard Park Expense - - 212-6-4731-13-520 Doty Park Improvements - - 212-6-4731-13-533 Fire Station 6 Construction - - 212-6-4731-14-521 Rollins Equipment-Parks - 129,343.00 - 212-6-4731-15-312 Capital Equipment Streets - 11,200.00 213-6-4733-13-533 Fire Station 6 Construction 213-6-4733-14-312 Vehicles/Rolling Equipment - 215,718.00 Total Expenditures - 129,343.00 - - - 226,918.00 356,261.00 Net Revenues over Expenditures 7,507.80 39,260.60 29,669.94 499,080.95 25,981.55 203,040.52 741,382.07 Fund Balance 7/1/2023 199,459.08 64,008.31 1,615,650.67 AS OF 3/31/2024 Town of Summerville FYE 06/2024 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 75.00% Local Hospitality Tax Local Accomodations Tax March Actual Y-T-D Actual March Actual Y-T-D Actual 214-4-4741-20-221 Local H-Tax Revenue 461,779.99 4,395,537.05 214-4-4741-35-350 Special Event Sponsor 0.00 5,500.00 214-4-4741-35-354 Tourism Grants 9,162.00 32,414.00 Local Accomodations Tax 216-4-4712-30-315 Revenue 30,723.12 303,484.38 470,941.99 4,433,451.05 30,723.12 303,484.38 Total Expenses 499,602.22 4,407,819.50 0.00 157,979.00 Net Revenues over Expenses (28,660.23) 25,631.55 30,723.12 145,505.38 Budgeted Revenue 6,000,000.00 % of Budget Collected 73% AS OF 3/31/2024 Town of Summerville FYE 06/2024 UNAUDITED Revenue and Expense Report % OF YEAR COMPLETED: 75.00% Current Budget Current Period Y-T-D Actual Budget Balance % of Budget Stormwater Mgt. Fund 500-4-4811-60-601 Operating Revenues 2,555,419.50 28,102.42 2,555,234.16 185.34 100% 0.00 Expenditures 2,181,391.00 194,473.19 1,556,158.59 625,232.41 71% Revenue Over / (Under) Expenditures 374,028.50 (166,370.77) 999,075.57 (625,047.07)