Town Council

Wiley Johnson, Mayor Town Administrator Colin L. Martin Council Members: Bob Jackson, Mayor Pro-Tem Town Clerk and Treasurer Walter Bailey Lisa L. Wallace Aaron Brown Christine Czarnik Town Attorney Kima Garten-Schmidt G.W. Parker William McIntosh Town of Summerville COUNCIL MEETING MINUTES October 13, 2016 ATTENDANCE Present: Mayor Wiley Johnson, Mayor Pro-Tem Bob Jackson and Council members Walter Bailey, Aaron Brown, Christine Czarnik, Kima Garten-Schmidt and Bill McIntosh. Town Administrator Colin Martin, Director of Administrative Services and Clerk/Treasurer, Lisa Wallace and Town Attorney G.W. Parker were also present. Members of the press and the public were duly notified of the meeting and were also present. CALL TO ORDER The regular monthly meeting of Summerville Town Council was called to order at 6:00 p.m. on Thursday, October 13, 2016. The meeting was opened with prayer by Ms. Garten-Schmidt followed by the Pledge of Allegiance. PRESENTATION OF S.C. RECREATION AND PARK ASSOCIATION YOUNG PROFESSIONAL OF THE YEAR AWARD Mayor Johnson called forward Jim Headley, Executive Director of the S.C. Recreation and Park Association. Mr. Headley announced that year’s Young Professional of the Year Award was awarded to the Town of Summerville’s Parks and Recreation Manager, Doyle Best. Mr. Headley presented Mr. Best with the award and listed the many reasons for this recognition. Mr. Best thanked the members of council for their support. Mayor Johnson congratulated him on this much-deserved recognition. UPDATE ON TOURISM AND MARKETING Mayor Johnson called forward Colleen Troy from Touchpoint Communications. Ms. Troy presented an overview of the tourism and marketing efforts made since January that began with research and an inventory of the town’s assets. She then briefed council on the marketing program they developed as a result of the research and touched on some ideas for the future. She then asked for any comments or questions. There being none offered, the Mayor thanked Ms. Troy for her presentation. PUBLIC COMMENTS The Mayor then called for any comments from the public. Diana Bark spoke about the upcoming referendum stating that she hopes people will keep a professional administrator rather than a strong Mayor. Sara Barrus spoke about rezoning for the town that has the potential to change things for the better or worse adding that she does not want to lose what makes Council Meeting Minutes 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov October 13, 2016 Page 2 Summerville special. She also spoke about tree removal after the recent storm and asked council to empower employees to authorize tree permits in certain situations. Melvin McClellan thanked the person or persons responsible for providing the much needed sandbags for the storm. He then pointed out that the mosquitos have gotten very bad again and asked about mosquito spraying and reported that there still problems with trash being picked up. Jane Orenstein stated that she reviewed the video of the October 6th special council meeting and was extremely impressed with the Fire Chief, the Police Chief and the Public Works Director for their presentation on plans and preparations for the storm adding that the town was very fortunate to have town employees like them. Gary Bailey echoed the comments of the previous speaker and commended the councilmembers who voted to let the town employees do their job. Robyn Dudley spoke about the value of libraries and parks in Dorchester County and asked for the town’s support. There being no further comments, the Mayor declared the public comments portion of the meeting closed. APPROVAL OF MINUTES OF PREVIOUS MEETINGS Mr. Jackson made a motion, seconded by Mr. Brown, to approve the minutes of the September 8, 2016 council meeting, the September 23, 2016 special council meeting and the October 6, 2016 special council meeting as presented. The motion carried unanimously. APPROVAL OF COUNCIL COMMITTEE REPORTS Mr. McIntosh made a motion, seconded by Ms. Garten-Schmidt, to approve the October 11, 2016 Planning and Development Committee Report and the October 11, 2016 Finance Committee Report as submitted. Ms. Czarnik pointed out an error in the Planning and Development Committee Report stating that the report says that Ms. Czarnik asked how the town would rate the roadway but it was actually Councilman McIntosh who asked the question. Mayor Johnson then called for a vote on approval of the Finance Committee Report and the Planning and Development Committee Report as amended. The motion carried unanimously. PETITIONS Mr. Jackson made a motion, seconded by Mr. Bailey, to accept the petition and have first reading of an ordinance to annex TMS # 154-00-00-077, approximately 3.96 acres located at Ladson Road and Wallace Ackerman Drive owned by Carmela Haklisch and currently zoned CG “General Commercial” and R-4 “Multi-Family Residential” to be zoned B-3 “General Business” upon annexation. The motion carried unanimously. PENDING BILLS AND RESOLUTIONS Mr. McIntosh made a motion, seconded by Mr. Jackson, to have second and final reading of an ordinance to annex Dorchester Co. TMS#s 136-13-00-047, 136-13-00-046, 136-13-00-045, 136- 13-00-044, 136-13-00-043, 136-13-00-042, 136-13-00-041, 136-13-00-040, 136-13-00-039, 136- 13-00-038, 136-13-00-037, 136-13-00-036, 136-13-00-035, 136-13-00-034, 136-13-00-033, 136- 13-00-032, 136-13-00-031, 136-13-00-030, 136-13-00-029, 136-13-00-028, 136-13-00-027, 136- 13-00-026, 136-13-00-025, 136-13-00-024, 136-13-00-023, 136-13-00-022, 136-13-00-021 and 136-13-00-020, 28 lots (7.78 acres), located at 1000 through 1032 Providence Way, currently zoned R-2, Single-Family Residential in Dorchester Co. and will be zoned R-2, Single-Family Council Meeting Minutes 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov October 13, 2013 Page 3 Residential upon annexation into the Town of Summerville. Ms. Wallace pointed out that the ordinance does include acceptance and maintenance of the road. Mr. Parker stated that the motion would have to made to include authorizing the town to take over maintenance of the road since a petitioner had stated that they would withdraw their name if the maintenance of the road was not included in the ordinance. Mr. Bailey made a motion, seconded by Mr. Brown, to amend the motion to include authorizing the town to maintain the road. The motion carried unanimously. Mayor Johnson then called for the vote on second reading of the ordinance as amended and the motion carried unanimously. INTRODUCTION OF BILLS AND RESOLUTIONS Mr. McIntosh made a motion, seconded by Mr. Brown, to introduce and have first reading of an ordinance to adopt an operating budget for the Town of Summerville for fiscal year 2017. Ms. Czarnik indicated that she still had some questions but would get together with the Finance Director prior to second reading of the budget. The Mayor called for the vote and the motion carried unanimously. MISCELLANEOUS Mr. Jackson made a motion, seconded by Mr. Bailey, to approve the compensatory time policy as presented. There was some discussion of a waiver of permit fees to repair damage caused by Hurricane Matthew. Mr. McIntosh made a motion, seconded by Mr. Brown, to authorize a waiver of permit fees for 6 months and to authorize the Building Official to extend the waiver for storm related damage on a case by case basis thereafter. The motion carried unanimously. There was also some discussion about a waiver of the permit and/or the permit fee for tree removal as a result of Hurricane Matthew. Mr. McIntosh made a motion, seconded by Mr. Brown, that upon expiration of the waiver of the permitting process, that council authorize staff to waive the tree permit fee and to be flexible in the permitting process as long as it is clearly storm related. The motion carried unanimously. MAYOR’S REMARKS Mayor Johnson announced that there is still a need for volunteers on a number of citizen’s committees and reported that the application is on the website. EXECUTIVE SESSION Mr. Jackson made a motion, seconded by Ms. Garten-Schmidt, to enter into executive session at 7:04 p.m. to discuss legal matters related to pending litigation related to the Dorchester Hotel project, the public-private partnership agreement, Croft vs. Town of Summerville and Applegate & Co. The motion carried unanimously. Council returned to public session at 7:44 p.m. and announced that no action was taken. OTHER BUSINESS (ACTION TO BE TAKEN BY COUNCIL RELATED TO EXECUTIVE SESSION There was no action taken from council related to executive session. Council Meeting Minutes 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov October 13, 2016 Page 4 ADJOURN There being no further business, the meeting adjourned at 7:45 p.m. on motion of Mr. Brown, seconded by Mr. Jackson. Respectfully submitted, ___________________________________ Lisa Wallace, Director of Administrative Services and Clerk/Treasurer APPROVED: _______________________________________ William W. Johnson, Mayor 200 South Main Street, Summerville, SC 29483-6000 * 843.871.6000, Fax: 843.871.6954 www.SummervilleSC.gov