Arts Commission

City of Sunnyvale Meeting Minutes Arts Commission Wednesday, May 20, 2015 7:00 PM Neighborhood Room - Recreation Center, Sunnyvale Community Center, 550 E. Remington Drive, Sunnyvale, CA 94087 Joint Meeting of the Parks and Recreation Commission and Arts Commission CALL TO ORDER Chair Park called the meeting to order at 7 p.m. in the Neighborhood Room. SALUTE TO THE FLAG Chair Park led the salute to the flag. ROLL CALL: Arts Commission Present: 3 - Chair Misuk Park Commissioner Roberta Kiphuth Commissioner Robert Lawson Absent: 1 - Commissioner Suzanne Moshier Arts Commissioner Moshier's absence is excused. Council Liaison Hendricks (absent) ROLL CALL: Parks and Recreation Commission Present: 3 - Chair Henry Alexander III Commissioner Ralph Kenton Commissioner Robert Pochowski Absent: 2 - Vice Chair Craig Pasqua Commissioner Andrea Schneck Parks and Recreation Vice Chair Pasqua's absence is excused. Parks and Recreation Commissioner Schneck's absence is excused. Council Liaison Vice Mayor Martin-Milius (absent) City of Sunnyvale Page 1 Arts Commission Meeting Minutes May 20, 2015 PUBLIC ANNOUNCEMENTS None. PUBLIC COMMENTS None. PUBLIC HEARINGS/GENERAL BUSINESS 1 15-0525 Review of Fiscal Year 2015/16 Recommended Budget Superintendent of Community Services Daniel Wax introduced Assistant Director of Finance Tim Kirby. Mr. Kirby presented an overview of the City's budget. He invited Commissioners to attend the budget workshop on May 21, 2015 at 8 a.m. in Council Chambers for a detailed presentation. He answered Commissioner's questions regarding the branch library project, civic center project, street resurfacing, the use of park dedication funds for golf and tennis services, funding for safe routes to school, and the plans for the proceeds from the sale of Raynor Activity Center. Superintendent Wax answered Chair Park's questions regarding the Arts Master Plan and programs aimed at assisting constituents at the poverty level. Superintendent of Parks and Golf Scott Morton answered questions regarding performance indicators, funding for golf, priorities for the purchase of new park land, and the average length of time before a park is renovated. Chair Park of the Arts Commission asked for a motion. Commissioner Kiphuth moved and Commissioner Lawson seconded the motion to approve the budget as presented. The motion carried by the following vote: Yes: 3 - Chair Park Commissioner Kiphuth Commissioner Lawson No: 0 Absent: 1 - Commissioner Moshier Chair Alexander of the Parks and Recreation Commission asked for a motion. Commissioner Pochowski moved and Commissioner Kenton seconded the motion to approve the budget as proposed. The motion carried by the following vote: Yes: 3 - Chair Alexander Commissioner Kenton City of Sunnyvale Page 2 Arts Commission Meeting Minutes May 20, 2015 Commissioner Pochowski No: 0 Absent: 2 - Vice Chair Pasqua Commissioner Schneck 2 15-0495 Utility Box Art Program (Information Only) Community Services Manager Tegan McLane presented the staff report. She answered Commissioner's questions about the possible themes and types of artwork on utility boxes and how artists could be selected. Superintendent Wax discussed funding sources. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Chair Park congratulated Director Lisa Rosenblum on her new job. She also congratulated staff on a successful Hands on the Arts event. -Staff Comments Superintendent Wax announced Robert Koppel was selected by City Council to join the Arts Commission. Vice Chair Pasqua was selected to serve a second term on the Parks and Recreation Commission. Superintendent Wax announced that Tegan McLane will become Heritage and Cultural Arts Manager in the City of Dublin. He wished her well and indicated that May 29 will be her last day with the City of Sunnyvale. Superintendent Morton announced that the pond at the Community Center will be drained in June. Manager McLane announced the Hands on the Arts festival was a success as surveys indicated that 96% of participants were satisfied with the event. Suggestions for improvements included making it a two day event, having more art projects and offering free food. She thanked Chair Park and Commissioner Kiphuth for volunteering at the event. Manager McLane provided the Sunnyvale web page address showing Art in Private Development projects, www.historicimages.inSunnyvale.com City of Sunnyvale Page 3 Arts Commission Meeting Minutes May 20, 2015 Chair Park handed the meeting over to Chair Alexander. Members of the Arts Commission left the meeting at 8:51 p.m. INFORMATION ONLY REPORTS/ITEMS 3 15-0527 Update on Field Use Inquiries Superintendent Wax provided an update on the field use inquiries made during the March 11, 2015 Parks and Recreation Commission meeting. He stated that Serra Little League was sent a letter requesting they submit a proposal for an alternative location for the storage container located at Cupertino Middle School. To date, a proposal has not been received by the city. He stated that Sunnyvale AYSO received a letter in November 2014 which authorized the league to play a tournament in December 2014. The letter also stated that further exceptions would not be made as fields are normally closed from December-February. Superintendent Morton explained why the fields require "rest" and cited the General Plan, Chapter 3, Goals for Land Use and Transportation, Balanced Land Use, Policy LT-8.1 which supports the operational decision. He added that the capital plan includes synthetic lit fields in north, central and south Sunnyvale, which would provide more access to fields and be available for use year round. He answered questions regarding the alternative field options for Sunnyvale AYSO; the drought's impact on athletic fields; and watering fields and golf courses with recycled water. ADJOURNMENT Chair Alexander adjourned the meeting at 9:07 p.m. City of Sunnyvale Page 4