Arts Commission

City of Sunnyvale Meeting Minutes - Final Arts Commission Wednesday, November 14, 2018 7:00 PM Laurel Room - Senior Center Sunnyvale Community Center 550 E. Remington Dr., Sunnyvale, CA 94087 Special Meeting CALL TO ORDER Chair Vaughan called the meeting to order at 7:05 p.m. in the Sunnyvale Senior Center, Laurel Room. SALUTE TO THE FLAG Chair Vaughan led the salute to the flag. ROLL CALL Present: 5 - Chair Susannah Vaughan Vice Chair Dawna Eskridge Commissioner Jeremie Gluckman Commissioner Julie Rogers Commissioner Sue Serrone Commissioner Jeremie Gluckman arrived at 7:35 p.m. Council Liason Glenn Hendricks (absent) ORAL COMMUNICATIONS None. CONSENT CALENDAR 1 18-0780 Approve the Arts Commission Meeting Minutes of October 17, 2018 Vice Chair Eskridge moved and Commissioner Rogers seconded the motion to approve the Arts Commission meeting minutes of October 17, 2018 as submitted. The motion carried by the following vote: City of Sunnyvale Page 1 Arts Commission Meeting Minutes - Final November 14, 2018 Yes: 4 - Chair Vaughan Vice Chair Eskridge Commissioner Rogers Commissioner Serrone No: 0 Absent: 1 - Commissioner Gluckman PUBLIC HEARINGS/GENERAL BUSINESS 2 18-0781 Final Month to Approve 2019 Master Work Plan Community Services Manager Trenton Hill provided the Commision with an overview of the 2019 Master Work Plan Annual Calendar. Commissioner Serrone inquired if the Commission would be provided with a Master Plan for Public Art (MPPA) update prior to the January 9 Special Meeting. Staff indicated that a Report to Commission is currently being prepared and will be shared with the Commission as soon as the report is available. Prior to the January meeting, staff will provide an overview of the project to date by consolidating MPPA related reports, commission meeting minutes and other related documents to the Commissioners via email for their review. Commissioners provided feedback and/or suggestions on the work plan: - Work plan items are sparse - Creation of a City of Sunnyvale mobile application highlighting City artwork - A City of Sunnyvale webpage highlighting City artwork Superintendant Damon Sparacino commented that staff is currently focused on the MPPA project. He reminded the Commission that presentations may be added to agendas during the year to provide the Commission with an opportunity to discuss future projects. Staff will add "Creation of a webpage highlighting City artwork" to the work plan for the September Commission meeting. Staff noted that the meeting dates indicated on the work plan calendar, with the exception of the January and May meeting dates, will need to be revised to reflect the third Wednesday of each month. Chair Vaughan opened the public hearing, and there being no public testimony, closed the public hearing. City of Sunnyvale Page 2 Arts Commission Meeting Minutes - Final November 14, 2018 Vice Chair Eskridge moved, and Commissioner Rogers seconded, to approve the work plan as ammended to reflect meetings on the third Wednesday of each month and adding "creation of a webpage highlighting City artwork" to the September meeting. The motion carried by the following vote: Yes: 3 - Chair Vaughan Vice Chair Eskridge Commissioner Rogers No: 0 Absent: 1 - Commissioner Gluckman Abstain: 1 - Commissioner Serrone Commissioner Serrone spoke towards her vote. She stated that she would support approving the work plan if the Commissioner suggested work plan items were incorporated. 3 18-0790 Friends of Sunnyvale Pottery Community Services Manager Trenton Hill informed the Commission that the annual Friends of the Pottery sale event is scheduled for Saturday, Nov. 17, 2018 and Sunday, Nov. 18, 2018 in the Creative Arts Center. Commissioner Gluckman arrived at 7:35 p.m. Commissioners shared positive feedback regarding the event. Chair Vaughan opened the public hearing, and there being no public testimony, closed the public hearing. 4 18-0797 Hands on the Arts Commission Project Chair Vaughan inquired if Commissioners were interested in hosting a table and/or overseeing a project at the Hands on the Arts event. Community Services Manager Trenton Hill provided the Commission with an overview of the event and about past Hands on the Arts Commission projects. Commissioners expressed their interest in hosting a table and suggested activities, such as: -Participants create their own emoji -Portable community mural that can be displayed around Sunnyvale City of Sunnyvale Page 3 Arts Commission Meeting Minutes - Final November 14, 2018 -Participants create art using recyclable items -Digital art, creating murals using the computer "Hands on the Arts Commission Project" will be added to the next Arts Commission agenda for further discussion. Chair Vaughan opened the public hearing, and there being no public testimony, closed the public hearing. 5 18-0895 Consideration of Scavenger Hunt/Photo Contest Chair Vaughan gave a brief overview on the scavenger hunt/photo contest proposal and asked if there was any interest from Commissioners in proceeding with the contest. Commissioners expressed their interest in having the contest conclude in the Spring. Commissioner Serrone commented that the Leadership Sunnyvale cohert is currently in the process of identifying their next project and suggested that this idea be presented to the group. Staff commented that the City of Sunnyvale hosts an annual photo contest. Commissioner Rogers volunteeerd to propose a "public art" themed photo contest to the City of Sunnyvale's Communications Office. Chair Vaughan opened the public hearing, and there being no public testimony, closed the public hearing. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES Commissioners commented they would support Study Issues related to: -Multicultural and/or diversity events -Ongoing developer and/or business "fee" to be applied to an art fund NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Chair Vaughan provided the Commission with an overview of the Joint Meeting between City Council and Chairs and Vice Chairs. The purpose of the meeting was to discuss how to make communication effective and how to raise study issues. Commissioners provided their availability to attend the December Arts Commission meeting. City of Sunnyvale Page 4 Arts Commission Meeting Minutes - Final November 14, 2018 -Staff Comments Community Services Manager Trenton Hill spoke about: -New art pieces have been installed at the intersections of Fair Oaks and El Camino. -Friends of the Pottery Studio event on Saturday, Nov. 17 and Sunday, Nov. 18. -Evening of Cultural Arts Performance in the Theatre by the Country Line Trio, tribute to Kingston Trio on Saturday, Nov. 24. ADJOURNMENT Chair Vaughan adjourned the meeting at 8:29 p.m. City of Sunnyvale Page 5