Bicycle and Pedestrian Advisory Commission

City of Sunnyvale Meeting Minutes - Final Bicycle and Pedestrian Advisory Commission Thursday, August 20, 2020 6:30 PM Telepresence Meeting: City Web Stream CALL TO ORDER Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the meeting was conducted telephonically. Chair Mehlinger called the meeting to order at 6:35 p.m. via teleconference. ROLL CALL Present 6 - Chair Richard Mehlinger Vice Chair Leia Mehlman Commissioner John Cordes Commissioner Dan Hafeman Commissioner Timothy Oey Commissioner Scott Swail Absent 1 - Commissioner Arwen Davé Commissioner Davé attended via teleconference at 7:00 p.m. Commissioner Davé's absence is excused. Nancy Smith, Council Liaison, Lillian Tsang, Principal Transportation Engineer, and Ralph Garcia, Senior Transportation Engineer attended via teleconference. PRESENTATION 20-0771 City of Santa Clara 2018 Bicycle Master Plan Update Commissioner Cordes presented on the City of Santa Clara 2018 Bicycle Master Plan Update. Commissioner Cordes highlighted the following: - Peer City Comparisons - City of Sunnyvale's and City of Santa Clara's current and proposed bicycle routes - Comparison of City of Santa Clara Bicycle Plan to City of Sunnyvale's Active City of Sunnyvale Page 1 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission Transportation Plan - Policy comparisons between City of Santa Clara and City of Sunnyvale - Bicycle cost comparison table between City of Santa Clara and City of Sunnyvale Chair Mehlinger opened for Public Comment. Chair Mehlinger closed for Public Comment. Commissioner Hafeman commented and asked about the following: - Mode Share - Price difference in Class IV bike paths - Bicycle facilities on El Camino Real in Santa Clara Commissioner Cordes addressed the comments. Commissioner Oey commented and asked about the following: - Cross City connections on Benton Street, Cabrillo Avenue, Reed/Monroe & Scott/Arques - Mapping out bicycle connections - Joint BPAC meetings Ralph Garcia, Senior Transportation Engineer, stated that there are no plans at the moment to have joint BPAC meeting with neighboring cities. Vice Chair Mehlman commented and asked about the following: - Mapping out bicycle connections - Mapping of the Mountain View side - Quick build options Commissioner Cordes addressed the comments. Chair Mehlinger asked about the following: - Price differential per mile on Class IV bike lanes Lillian Tsang, Principal Transportation Engineer stated in some locations there is a need for green stormwater infrastructure improvements which may account for the price differential. ORAL COMMUNICATIONS City of Sunnyvale Page 2 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission Chair Mehlinger opened for Public Comment. Dave Simons, member of the public, commented on equipment for street sweeping Class IV bike lanes. Chair Mehlinger closed for Public Comment. CONSENT CALENDAR Commissioner Hafeman moved and Commissioner Oey seconded to approve item 1.A. The motion carried the following vote: Yes 7 - Chair Mehlinger Vice Chair Mehlman Commissioner Cordes Commissioner Davé Commissioner Hafeman Commissioner Oey Commissioner Swail No 0 1.A 20-0728 Approve the Bicycle and Pedestrian Commission Meeting Minutes of July 16, 2020. Approve the Bicycle and Pedestrian Commission Meeting Minutes of July 16, 2020 as submitted. PUBLIC HEARINGS/GENERAL BUSINESS 2 20-0712 Adoption of the Roadway Safety Plan Alternative 1: Recommend to City Council to Adopt the Roadway Safety Plan. Steve Davis, Fehr & Peers Consultant, gave a presentation on the Roadway Safety Plan Draft Final Report, which included the following topics: - What is the Roadway Safety Plan - Project Development Timeline - Roadway Safety Plan background - Data Analysis Techniques and results City of Sunnyvale Page 3 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission - Safety Countermeasures Toolbox - Project Recommendations - What's next - Bicycle and Pedestrian Advisory Commission Recommendation to City Council Chair Mehlinger called for a recess at 7:45 p.m. Chair Mehlinger reconvened the meeting at 7:50 p.m. Commissioner Oey asked about the following: - Crash analysis "other" category - Caribbean Drive and Moffett Park Project Commissioner Cordes asked about the following: - Lawrence/Central Expressways analysis - Table 7 - HSIP Prioritization of Representative Projects by Benefit/Cost Ratio - Table 7 - Thresholds - Project at Location S - Sandia Avenue - Project notes Commissioner Davé asked about the following: - Proven countermeasure efficacy Vice Chair Mehlman asked about the following: - Grant funds Commissioner Hafeman asked about the following: - Types and number of collisions - Intersection corner radius reduction and the impact on the bike lanes Mr. Davis addressed the comments. Chair Mehlinger asked about the following: - Future Study Issue Proposals potential conflicts - Project at Location M - Evelyn and Murphy Avenue - Project at Location T - Hollenbeck Avenue Mr. Davis and Mr. Garcia addressed the comment. Chair Mehlinger opened for Public Comment. City of Sunnyvale Page 4 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission The following public comment was received via email: Ari Feinsmith, member of the public, commented and asked about the following: 1. Projects included in the Roadway Safety Plan and Active Transportation Plan 2. Project at Location M - Murphy and Evelyn Avenue and current closure of Murphy Avenue to vehicle traffic 3. Project at Location F - Caribbean Drive and Moffett Park Drive Chair Mehlinger closed for Public Comment. Commissioner Oey commented and asked about the following: - Public input opportunities for the Project at Location F - Caribbean Drive and Moffett Park Drive - Vice Chair Mehlman participation in the development of the Roadway Safety Plan. Chair Mehlinger asked if there is a substantial cost differential between Alternative A and Alternative for the Project at Location F - Caribbean Drive and Moffett Park Drive. Mr. Davis stated it depends on structural changes needed for each alternative. MOTION: Commissioner Cordes moved and Commissioner Oey seconded to approve Alternative 1: Recommend to City Council to Adopt the Roadway Safety Plan: Commissioner Cordes thanked staff for all their hard work and finding ways to get grants to improve safety that will help implement the goals of the Vision Zero Plan. Commissioner Oey agreed with Commissioner Cordes comments. FRIENDLY AMENDMENT: Chair Mehlinger proposed a friendly amendment to the motion to strike Alternative B diverging diamond interchange concept from the Project at Location F - Caribbean Drive and Moffett Park Drive. Commissioner Cordes declines the friendly amendment because it is a conceptual project planning document. City of Sunnyvale Page 5 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission Chair Mehlinger commented on how he is in favor of Alternative 1. Chair Mehlinger appreciates the work that has gone into the document and he appreciates the toolkit of safety measures and he believes they are good projects that will improve the safety of residents in a cost effective fashion. Vice Chair Mehlman commented on how she is in favor of Alternative 1. Vice Chair Mehlman agrees with the reason Chair Mehlinger gave and that there is funding allocated for it and there is no reason why it shouldn't be adopted by City Council. Commissioner Hafeman commented on how he is in favor of Alternative 1. Commssioner Hafeman supports it because it is a well written report with a lot of projects to choose from and it's a good document to get funding. Commissioner Cordes commented on how he is in favor of Alternative 1. Commissioner Cordes appreciates staff's hard work to seek additional grant funding to implement more and better safety improvements in Sunnyvale. Commissioner Oey commented on how he is in favor of Alternative 1. Commissioner Oey found the report very well written and very easy to understand. Commissioner Oey appreciated the project analysis with the project benefit cost ratio and the graphics that were used to understand it. Commissioner Oey appreciated all the hard work that went into the document. Commissioner Davé commented on how she is in favor of Alternative 1. Commissioner Davé supports it because of the metrics that were well chosen and backed with good research and the logic to screen them both together were appropriate. Commissioner Swail commented on how he is in favor of Alternative 1. Commissioner Swail appreciates the work that has gone into the document and it is a well written report and comprehensive. Commissioner Swail appreciates the opportunity to have been able to see the document beforehand and to make comments. The motion carried the following vote: City of Sunnyvale Page 6 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission Yes 7 - Chair Mehlinger Vice Chair Mehlman Commissioner Cordes Commissioner Davé Commissioner Hafeman Commissioner Oey Commissioner Swail No 0 3 20-0772 Report and Discussion of Recent Santa Clara Valley Transportation Authority (VTA) Bicycle and Pedestrian Advisory Committee (BPAC) Meeting Dave Simons, VTA BPAC Representative, gave the meeting summary reports regarding the following topics: - More people are participating due to Zoom conference calls - Outcomes of the VTA governance process - Recommendations to support funding - 2016 Measure B Competitive Grant Program and scoring - County network concept for a bike super highway - Social Engineer people out of their cars Ms. Tsang stated that the term for Dave Simons's appointment as the VTA Sunnyvale BPAC Representative has ended on June 30, 2020 or when the jurisdiction makes a new appointment. VTA will send out a request to make a new appointment for the next two-year term which will end on June 30, 2022. This item will be on the September BPAC Agenda for BPAC to recommend an appointment to serve as the next Sunnyvale BPAC representative for the VTA BPAC. Chair Mehlinger commented on Social Engineering. Chair Mehlinger opened for Public Comment. Chair Mehlinger closed for Public Comment. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES 4 20-0773 BPAC 2021 Proposed Study Issues City of Sunnyvale Page 7 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission Ms. Tsang stated there are two proposed Study Issues. Ms. Tsang explained the Study Issue Sponsorship Process and Timeline. BPAC will have two opportunities to sponsor a Study Issue: 1. At the September meeting - BPAC will review the two proposed Study Issues, (as shown in the Attachment in the agenda packet). BPAC can vote to sponsor or drop these Study Issues. They require a motion, second, and a majority vote. 2. Any Study Issue Papers that are submitted to staff via email on or before September 8, 2020 will be agendized for the October meeting. - At the October meeting, BPAC can discuss the Study Issue Idea, and make a motion and vote to place the Study Issue on the Proposed Study Issue List or to drop it. (Motion, second, majority vote). - If placed on the Proposed Study Issue List, at the same meeting, BPAC can review it and make a motion and vote to sponsor or drop the Proposed Study Issue. (Motion, second, majority vote). For all Sponsored Study Issues: - Staff will write up Study Issue Papers - BPAC can review and comment on Draft Study Issue Papers if Study Issues are sponsored in the September 2020 BPAC meeting. - For Study Issues sponsored in the October BPAC meeting, Study Issue Papers will be included as Information Only items in the November BPAC meeting agenda packet. - December(first week) - Staff submits Study Issue Papers to City Manager - January/February 2021 - BPAC ranks sponsored Study Issues Chair Mehlinger asked about the following: - Propose Study Issues pertaining to the Study Issue process Ms. Tsang stated that would be within the City Council's purview and can be proposed at a City Council meeting or to a City Council member. Ms. Tsang stated that she will send all the Commissioners a template of the Study Issue form. Chair Mehlinger opened for Public Comment. Chair Mehlinger closed for Public Comment. City of Sunnyvale Page 8 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Commissioner Oey commented on the following: - Silicon Valley Bicycle Coalition Bike Summit success - September - Bike to wherever days - Virtual bike event throughout the Bay Area - BPAC answer point responses - Sunnyvale/Saratoga Road response from staff Mr. Garcia addressed the comments. Commissioner Cordes commented on the following: - Thanked staff for their hard work on the Active Transportation Plan (ATP) - Active Transportation Plan going to City Council for Plan Adoption on August 25 Chair Mehlinger commented on the following: - Deadline for submission of Study Issue form on September 8 - Speaking at the City Council meeting on the ATP on August 25 - BPAC answer point - Future presentation from the Slow Streets Working Group - Thanked staff for the responses to the BPAC recommendations pertaining to the Active Transportation Plan Commissioner Davé commented on the following: - Follow up mechanism to address public comment sent to BPAC Ms. Tsang addressed the comment. Commissioner Hafeman commented on the following: - Public comments and their concerns Mr. Garcia and Ms. Tsang addressed the comment. Vice Chair Mehlman commented on the following: - BPAC answer point and tracking - Follow up public satisfaction survey - Access Sunnyvale languages City of Sunnyvale Page 9 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission Mr. Garcia and Ms. Tsang addressed the comment. Commissioner Swail commented on the following: - BPAC answer point and monitoring of responses -Staff Comments Lillian Tsang, Principal Transportation Engineer, commented on the following: - Active Transportation Plan will be brought to City Council for adoption on August 25, 2020 - Mathilda/US 101/SR 237 project is complete. VTA will host an online opening event, details to follow. - Deadline for Bicycle Friendly Community Application has been extended to October 1, 2020. A revised set of questions has been issued. Working with the consultant to fill out the application. Application will be brought to the BPAC as an information only item at the October meeting. - Mary Avenue Overcrossing public outreach meetings will be held sometime in September. - Maude Avenue/Wolfe Road new traffic signal - Silicon Valley Bicycle Coalition Bike Summit INFORMATION ONLY REPORTS/ITEMS 20-0774 Bicycle and Pedestrian Advisory Commission 2020 Annual Work Plan Chair Mehlinger asked when the 2021 Annual Work Plan will be developed. Mr. Garcia stated it will be discussed at the November and December BPAC meetings. Chair Mehlinger commented on the following: - Mary Avenue Overcrossing/Public Outreach meetings - Quarterly Annual Work Plan updates Commissioner Hafeman commented on the following: - Mary Avenue Overcrossing/Public Outreach meetings Commissioner Cordes commented on the following: - Mary Avenue Overcrossing/Public Outreach meetings Ms. Tsang addressed the comments. City of Sunnyvale Page 10 Bicycle and Pedestrian Advisory Meeting Minutes - Final August 20, 2020 Commission 20-0775 Active Items List - August 2020 Commissioner Cordes commented on the following: - Maude Avenue temporary parking evaluation Ms. Tsang addressed the comment. ADJOURNMENT Chair Mehlinger adjourned the meeting at 9:52 p.m. City of Sunnyvale Page 11