Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, February 2, 2015 7:00 PM Library Program Room, Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER The meeting was called to order at 7:01 p.m. ROLL CALL Present: 5 - Chair Jill Shanmugasundaram Vice Chair Anne Davis-East Board Member Wing-Yin "Carey" Au Board Member Daniel Bremond Board Member Su "Ray" Zhan Council Liaison David Whittum (absent). Board Member Su arrived at 7:05 p.m. PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1 15-0010 Approval of Draft Minutes of November 3, 2014 Vice Chair Davis-East moved, Board Member Au seconded, approval of the consent calendar as presented. The motion carried by the following vote: Yes: 4 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Bremond No: 0 Absent: 1 - Board Member Zhan PUBLIC COMMENTS None. City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final February 2, 2015 PUBLIC HEARINGS/GENERAL BUSINESS 2 15-0013 Eresources Update Director Rosenblum introduced Administrative Librarian Steve Sloan. Administrative Librarian Sloan provided the Board with an overview of the Library's eresource circulation. The Library has been offering eBooks since 2002 and had a circulation of approximately 7,000 during that first year. Circulation for FY 13/14 was approximately 57,000 for all eresources. The eresource collection is 2% of the total circulation of library items. The two fastest growing Library collections are children's and digital resources. He also provided the Board with an overview of the various eresources available and their circulation. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 3 15-0058 Review Library Fee Schedule Administrative Librarian Sloan provided the Board with an overview of the proposed Library Fine and Fee Schedule. Staff is proposing lowering the e-Book Reader fees to 30 cents per day, per item and not to exceed per item to $10. The current e-Book Reader fees are set to $5 and $25 maximum. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 4 15-0066 Finalize Workplan Calendar for 2015 Director Rosenblum and Chair Shanmugasundaram provided the Board with an overview of the workplan calendar for 2015. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. Vice Chair Davis-East moved, and Board Member Bremmond seconded, approval of the 2015 workplan calendar as presented. Motion carried by the following vote: Yes: 5 - Chair Shanmugasundaram Vice Chair Davis-East Board Member Au Board Member Bremond Board Member Zhan No: 0 City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final February 2, 2015 5 15-0080 Day in the District Director Rosenblum provided the Board with an overview of the Day in the District event. The annual day brings library issues to the attention of State Representatives. On that day, librarians, along with Commissioners, Trustees, Friends and other library supporters, will deliver the library message to their Representatives. Board Members interested in attending should notify Library Administration. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. 6 15-0160 Branch Library and Civic Center Update Director Rosenblum provided the Board with an overview on the status of the Civic Center Modernization Project. Community input will be solicited via various methods. For example, the City will utilize Peak Democracy which is a cloud-based online civic engagment platform that allows residents to provide feedback. There is no information to report on the Branch Library. Chair Shanmugasundaram opened the public hearing, and there being no public testimonies, closed the public hearing. NON-AGENDA ITEMS & COMMENTS -Board Member Comments Board Member Bremond noted that it is difficult to read information projected on the screen located in the Library Program Room. He suggested the screen not be fully extended and inquired if the screen could be mounted higher. Administrative Librarian Sloan noted it would require a new screen to be installed which would be built-in to the ceiling and flush with the ceiling tiles. This possibility was researched previously and determined to be cost prohibitive. City of Sunnyvale Page 3 Board of Library Trustees Meeting Minutes - Final February 2, 2015 -Staff Comments Director Rosenblum noted the following: More than 3,000 residents attended the Library's centennial celebration on December 14. She thanked the board for their participation and the Friends of the Library for funding the event. Two publications recently featured innovative programming that is happening at the Sunnyvale Library. State Tech Magazine published an article regarding 3D printers. Online magazine Silicon Glades published an article regarding a highly successful program Alligator Zone that was held for local children interested in entrepreneurship. Due to overwhelming demand and limited space, the Library is piloting back to back "identical" story times. These story times are held on Mondays and Wednesdays at 11 and 11:30 a.m. The Library will host three Silicon Valley Reads events in March. This year's theme is Homeland and Home: The Immigrant Experience. Free tax assistant will be provided to qualified residents at the Library on Wednesday, February 11 from 2 to 8 p.m. in the tech center through a partnership with the Intuit Tax Freedom Project. INFORMATION ONLY ITEMS 15-0161 Request from Public for Color Printer Administrative Librarian Sloan provided the Board with an overview of a customer request, submitted to the Library Trustees answerpoint, to have a color printer at the Library. Color printing is now available, on a trial basis, from the 30 minute computer next to the staff desk at the tech center. The cost for color printing is 50 cents per page. During the first two weeks 30 color print jobs were requested. During the same period, approximately 9,000 black and white print jobs were requested. Thus far, staff has observed low usage as well as increasing numbers of paper jams, requests for refunds, and service calls to the vendor, all requiring more staff time. Staff will reassess within 21 days if the Library will continue to provide this service. ADJOURNMENT The meeting adjourned at 7:47 p.m. City of Sunnyvale Page 4