Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, April 13, 2015 7:00 PM Library Program Room, Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting - Study Session - Focus Group Meeting with Friends of the Sunnyvale Public Library CALL TO ORDER The special meeting was called to order at 7:02 p.m. ROLL CALL President of the Friends of the Sunnyvale Public Library, Mark Issak, was in attendance. Board Member Su's absence is excused. Council Liaison David Whittum (absent). Present: 3 - Chair Jill Shanmugasundaram Board Member Wing-Yin "Carey" Au Board Member Daniel Bremond Absent: 1 - Board Member Su "Ray" Zhan PUBLIC COMMENTS None. STUDY SESSION 1 15-0404 Civic Center Modernization Project Focus Group Assistant City Manager Kent Steffens welcomed Kate Rivard and Pamela Anderson Brule from Anderson Brule Architects. Ms. Brule provided an overview of the Civic Center Modernization Project Plan and currrent library trends. Discussion ensued regarding library needs and service priorities. Library Board Members and President Issak shared their visions regarding a new library: - offer open, flexible floor spaces to allow for maker areas - a building with the ability to easily add electrical outlets, wiring, etc. to meet growing demands - offer a wide range of electronic resources and continue to offer a collection that City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final April 13, 2015 meets the needs of the diverse community - continue to offer RFID, automated materials handling system - provide study rooms, meeting rooms, collaborative spaces and a community room with good acoustics - larger wifi bandwith - dedicated, interactive spaces for children, tweens and teens - better Friends lobby sale area - an area dedicated for the Friends that would reduce the handling of items and allow scanning, sorting and online sales all in one location - an all inclusive Friends book store design which would allow volunteers to process books, sell books and with a donation drop slot Concerns shared included: - having the project fail/not having a new library - a new main library replacing a branch library. There is a need for a branch library in north Sunnyvale. Comments shared regarding moving the Library to the Sunnyvale Community Center included: - good idea as it will allow shared use of existing facilities and closer access to seniors - residents might be hesitant moving the Library east since the current location is within a two mile radius of neighboring libraries and it would also reduce open space Comments regarding a new library from members of the public included: - access to a coffee shop - adequate seating and appropriate to the designated area - if library is relocated to the Community Center what would current location/space be used for - adequate storage for the Friends - RFID tag higher end Friend's items and have the balance due information added to customer's library account - larger teen collection - more electrical outlets - concerns expressed regarding the population of customers that spend all day at the library and issues that arise - larger ebook collection - better access to wifi ADJOURN SPECIAL MEETING Chair Shanmugasundaram adjourned the meeting at 8:30 p.m. City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final April 13, 2015 City of Sunnyvale Page 3