Board of Library Trustees

City of Sunnyvale Meeting Minutes - Final Board of Library Trustees Monday, March 9, 2020 7:00 PM Library Program Room, Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting CALL TO ORDER Chair Lai called the meeting to order at 7:04 p.m. ROLL CALL Present: 5 - Chair Carey Wingyin Lai Vice Chair Sharlene Wang Board Member Daniel Bremond Board Member Tina Hwang Board Member Mark Isaak Council Liaison Larsson (present) ORAL COMMUNICATIONS Chair Lai read the upcoming board and commission recruitment announcement. CONSENT CALENDAR 1 20-0032 Approve the Board of Library Trustees Meeting Minutes of February 3, 2020 Board Member Isaak moved, and Board Member Bremond seconded, approval of the Board of Library Trustees minutes of February 3, 2020 as submitted. The motion carried by the following vote: Yes: 5 - Chair Lai Vice Chair Wang Board Member Bremond Board Member Hwang Board Member Isaak No: 0 City of Sunnyvale Page 1 Board of Library Trustees Meeting Minutes - Final March 9, 2020 PUBLIC HEARINGS/GENERAL BUSINESS 2 20-0101 Options and Recommendation for Elimination of Fines on Overdue Library Materials Ellen Giarrizzo, Circulation Manager, spoke about the options and recommendations for elimination of fines on overdue library materials. Important takeaways: fines are assessed when library materials are returned past the due date, fees are assessed when an item is lost or damaged during patron use, research supports fines doing more harm than good, more than 400 public libraries across the country and many more around the world have gone fine-free, fines can prevent low income households from utilizing the library, Sunnyvale is the only library in Santa Clara County still assessing fines on Children's materials, fines and fees revenue is decreasing while the number of suspended accounts and amount of patron debt is increasing which could be concluded that unrecovered debt may act as a growing barrier to access for library cardholders. Board Members inquired: how long is material overdue before it changes to being lost, administrative costs to send accounts to collection, how fines are assessed if a book is lost and then returned, how many materials were borrowed and not returned, is changing collection resources going to affect the library, and where will funding come from for future years. Chair Lai opened the public hearing, and there being no public testimony, closed the public hearing. Board Member Bremond moved, and Board Member Hwang seconded, the motion to recommend that the City Council approve alternatives 1, 2, 3 and 4. The motion carried by the following vote: Yes: 5 - Chair Lai Vice Chair Wang Board Member Bremond Board Member Hwang Board Member Isaak No: 0 3 20-0031 Census 2020 Overview Steve Sloan, Superintendent of Libraries, spoke about the Census in 2020. The City of Sunnyvale Page 2 Board of Library Trustees Meeting Minutes - Final March 9, 2020 Library and Community Services department is conducting outreach, which begn in February and will end mid May. The project is aimed at ensuring all California residents get counted. Chair Lai opened the public hearing, and there being no public testimony, closed the public hearing. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Board Member Comments How would community organizations go about collaborating with the library? -Staff Comments -Council approved postponing a decision on the Library Foundation at the February 4 Council meeting. -Design contracts for the Branch Library will be discussed at the April 7 Council meeting. -The library has canceled all programs through March 31, due to the Coronavirus. The decision was based on County of Santa Clara guidelines to cancel events to prevent the spread of the virus. -The library has also canceled upcoming staff conferences and in-service training days. ADJOURNMENT Chair Lai adjourned the meeting at 8:31 p.m. City of Sunnyvale Page 3