Board of Library Trustees
Regular MeetingSunnyvale, CA · August 3, 2020
Minutes
City of Sunnyvale
Meeting Minutes - Final
Board of Library Trustees
Monday, August 3, 2020 7:00 PM Telepresence Meeting: City Web Stream
TELECONFERENCE NOTICE
CALL TO ORDER
Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on
March 17, 2020, the meeting was conducted telephonically.
Chair Lai called the meeting to order at 7:01 p.m.
ROLL CALL
Present: 5 - Chair Carey Wingyin Lai
Vice Chair Sharlene Wang
Board Member Alysa Cisneros
Board Member Mark Isaak
Board Member Rahul Jain
Council Liaison Goldman (absent)
ORAL COMMUNICATIONS
None.
CONSENT CALENDAR
1.A 20-0636 Approve the Board of Library Trustees Meeting Minutes of
March 9, 2020
Vice Chair Wang moved and Board Member Cisneros seconded, approval of the
consent calendar as presented. The motion carried by the following vote:
Yes: 5 - Chair Lai
Vice Chair Wang
Board Member Cisneros
Board Member Isaak
Board Member Jain
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Board of Library Trustees Meeting Minutes - Final August 3, 2020
No: 0
PUBLIC HEARINGS/GENERAL BUSINESS
2 20-0634 Selection of Chair and Vice Chair
Nominations were opened for Chair to the Board of Library Trustees. Board
Member Wang nominated Chair Lai who accepted the nomination. No further
nominations were presented.
Vote on nomination for Chair Lai for Chair:
Yes: 5 - Chair Lai
Vice Chair Wang
Board Member Cisneros
Board Member Isaak
Board Member Jain
No: 0
Nominations were opened for Vice Chair to the Board of Library Trustees. Chair Lai
nominated Vice Chair Wang who accepted the nomination. No further nominations
were presented.
Vote on nomination for Vice Chair Wang for Vice Chair:
Yes: 5 - Chair Lai
Vice Chair Wang
Board Member Cisneros
Board Member Isaak
Board Member Jain
No: 0
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
NON-AGENDA ITEMS & COMMENTS
-Board Member Comments
None.
-Staff Comments
Superintendent of Libraries, Steve Sloan, provided an overview of how library
services have been adapted during the pandemic, and how the library continues to
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Board of Library Trustees Meeting Minutes - Final August 3, 2020
change to better serve the needs of the community. He discussed the expansion of
virtual services during the Shelterh in Place order, including new virtual programs,
reading recommendation services, and the increase in digital content made
available through eBooks and other streaming and downloadable services. By June
2020, the library restarted “in-person” services from an outdoor service point. Called
“Sidewalk Service”, patrons could pick up holds, make library cards, and receive
limited staff assistance. In the same month, the library launched a new online
catalog, a new chat service, expanded its Wifi hotspot collection, and launched a
new Chromebook lending service. Staff also assisted with cooling center
operations, volunteered for contact tracing, and helped deliver groceries to seniors.
Coming in August, the Library is getting ready for a change in service model and
service hours to better serve the public. This change will take effect the week of
August 17. The Library expects to launch a new iOS mobile app in August.
Superintendent Sloan then discussed the revised Board work plan. He concluded
the staff report by providing the Board with an update on the Lakewood Library
Branch design development. The next community outreach event for the branch
library is scheduled for Wednesday, August 26 between 5 and 7:30 pm.
INFORMATION ONLY ITEMS
3 20-0635 Budget Impacts due to Covid-19 and Changes to Fines
Elimination Decision by Council
Superintendent Steve Sloan spoke about the library's budget impact due to the
elimination of overdue fines.
ADJOURNMENT
Chair Lai adjourned the meeting at 8:31 p.m.
City of Sunnyvale Page 3
Agenda
City of Sunnyvale
Notice and Agenda
Board of Library Trustees
Monday, August 3, 2020 7:00 PM Telepresence Meeting: City Web Stream
TELECONFERENCE NOTICE
Because of the COVID-19 emergency and the “shelter in place” orders issued by
Santa Clara County and the State of California, the meeting of the Board of Library
Trustees on August 3, 2020, will take place by teleconference, as allowed by
Governor Gavin Newsom’s Executive Order N-29-20.
• Watch the Board of Library Trustees meeting at:
www.Sunnyvale.ca.gov/YouTubeMeetings
• Submit written comments to the Board of Library Trustees up to 4 hours prior to
the meeting to LibraryTrusteesBoard@sunnyvale.ca.gov or by mail to City Clerk,
603 All America Way, Sunnyvale, CA 94086.
• Teleconference participation: You may provide audio public comment by
connecting to the teleconference meeting online or by telephone. Use the Raise
Hand feature to request to speak (*9 on a telephone):
Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/97058153563
Meeting call-in telephone number: 833-548-0282 | Meeting ID: 970 5815 3563
Pursuant to the Americans with Disabilities Act (ADA) and Executive Order
N-29-20, if you need special assistance to provide public comment, contact the
City at least 2 hours prior to the meeting in order for the City to make reasonable
alternative arrangements for you to communicate your comments. For other
special assistance; please contact the City at least 48 hours prior to the meeting to
enable the City to make reasonable arrangements to ensure accessibility to this
meeting. ADA contact: Tracie Gott may be reached at 408-730-7599 or
ncs@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)).
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Board of Library Trustees Notice and Agenda August 3, 2020
CALL TO ORDER
Call to Order via teleconference.
ROLL CALL
ORAL COMMUNICATIONS
This category provides an opportunity for members of the public to address the
Board of Library Trustees on items not listed on the agenda and is limited to 15
minutes (may be extended or continued after the public hearings/general business
section of the agenda at the discretion of the Chair) with a maximum of up to three
minutes per speaker. Please note the Brown Act (Open Meeting Law) does not
allow the Board of Library Trustees to take action on an item not listed on the
agenda.
If you wish to address the Board of Library Trustees, please refer to the notice at
the beginning of this agenda. Individuals are limited to one appearance during this
section.
CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and will be
acted upon by one motion. There will be no separate discussion of these items. If
a member of the public would like a consent calendar item pulled and discussed
separately, please refer to the notice at the beginning of this agenda.
1.A 20-0636 Approve the Board of Library Trustees Meeting Minutes of
March 9, 2020
Recommendation: Approve the Board of Library Trustees Minutes of March 9,
2020 as submitted.
PUBLIC HEARINGS/GENERAL BUSINESS
If you wish to speak to a public hearing/general business item, please refer to
notice at the beginning of this agenda. Each speaker is limited to a maximum of
three minutes.
2 20-0634 Selection of Chair and Vice Chair
STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES
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Board of Library Trustees Notice and Agenda August 3, 2020
NON-AGENDA ITEMS & COMMENTS
-Board Member Comments
-Staff Comments
INFORMATION ONLY ITEMS
3 20-0635 Budget Impacts due to Covid-19 and Changes to Fines
Elimination Decision by Council
ADJOURNMENT
Notice to the Public:
Any agenda related writings or documents distributed to members of this meeting
body regarding any item on this agenda will be made available for public
inspection in the originating department or can be accessed through the Office of
the City Clerk located at 603 All America Way, during normal business hours and
in the Council Chamber on the evening of the Board of Library Trustees Meeting,
pursuant to Government Code §54957.5.
Agenda information is available by contacting Elizabeth Rich at 408-730-7316 or
erich@sunnyvale.ca.gov. Agendas and associated reports are also available on
the City’s website at sunnyvale.ca.gov or at the One-Stop Desk, City Hall, 456 W.
Olive Ave., Sunnyvale, CA, 72 hours before the Meeting
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