City Council

City of Sunnyvale Meeting Minutes City Council Thursday, May 26, 2016 8:30 AM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Budget Workshop CALL TO ORDER Mayor Hendricks called the meeting to order in Council Chambers. SALUTE TO THE FLAG Mayor Hendricks led the salute to the flag. ROLL CALL Present: 6 - Mayor Glenn Hendricks Vice Mayor Gustav Larsson Councilmember Jim Griffith Councilmember Tara Martin-Milius Councilmember Pat Meyering Councilmember Jim Davis PUBLIC COMMENTS (ON SPECIAL MEETING ITEMS ONLY) Mayor Hendricks announced the recent opening of four miles of the Bay Trail, the recent opening of Fire Station 5, and the recent Hands on the Arts event. Lea King, Executive Director of Silicon Valley Talent Partnerships, requested approval of the program’s funding request. Joel Wyrick, Executive Director, Sunnyvale Downtown Association, spoke regarding complaints from business owners regarding parking and the need for additional enforcement officers. Larry Klein spoke regarding missing sound walls along 101 and 237 and recommended the City initiate a process with VTA to fund sound walls to protect the air quality and noise impacts to the citizens of Sunnyvale. Sandra Delateur, Director of Dispute Resolution, Project Sentinel, spoke regarding the services provided by the organization. City of Sunnyvale Page 1 City Council Meeting Minutes May 26, 2016 WORKSHOP 16-0056 Review of the FY 2016/17 Recommended Budget City Manager Deanna Santana announced the appointment of Tim Kirby as Director of Finance and the receipt of an Award for Excellence from the Association of Public Treasurers of the United States and Canada for the FY 2015/16 Investment Policy. City Manager Santana provided introductory remarks. Director of Finance Tim Kirby presented the budget overview and provided a PowerPoint presentation detailing projected pension costs, increasing health care costs, reserve balances over the 20-year plan, long-term budget stabilization, general fund revenues, expenditures, reserves, and the budget stabilization fund, enterprise funds, infrastructure funds, special revenue funds, and internal services funds. Council recessed at 10:31 a.m. Council reconvened at 10:46 a.m. with all Councilmembers present. Operating Budget presentations by service cluster: Public Safety: Director of Public Safety Frank Grgurina provided an overview of the programs and services provided, FY 2016/17 initiatives, budget highlights, and presented a proposed FY 2016/17 budget supplement. Administrative Services – Finance, Human Resources and Information Technology Services: Director of Finance Kirby provided an overview of the programs and services provided, and service initiatives. Director of Information Technology David Jensen provided additional information. Community, Economic & Workforce Development – Community Development, Economic Development, Workforce Development and NOVA, and components of Public Safety (Code Enforcement, Fire Prevention, Hazardous Materials): Director of Community Development Trudi Ryan provided an overview of the programs and services provided, FY 2016/17 initiatives, budget highlights and significant changes, and presented proposed budget supplements. Environmental Sustainability: City of Sunnyvale Page 2 City Council Meeting Minutes May 26, 2016 Director of Environmental Services John Stufflebean provided an overview of the programs and services provided, budget highlights and initiatives, and presented a proposed budget supplement. Council recessed for lunch at 12:04 p.m. Council reconvened at 1:02 p.m. with all Councilmembers present. Library & Community Services and Public Facilities: Director of Library and Community Services Cynthia Bojorquez provided an overview of the programs and services provided, FY 2016/17 initiatives, budget highlights and significant changes, and presented a proposed budget supplement. Director of Public Works Manuel Pineda provided additional information. Transportation, Streets & Infrastructure: Director of Public Works Pineda provided an overview of the programs and services provided, FY 2016/17 initiatives, budget highlights and significant changes, and presented proposed budget supplements. Director of Community Development Ryan and City Manager Santana provided additional information. Unfunded Projects & Service Requests: Finance Director Kirby provided information regarding service level adjustments requested and not included in the recommended budget, unfunded programs and projects, and reserve balances. Direction on Budget Supplements: Councilmember Meyering requested to consider Budget Supplement No. 1 and No. 7 separately. MOTION: Mayor Hendricks moved and Vice Mayor Larsson seconded the motion to continue to include Budget Supplement Nos. 2, 3, 4, 5, 6, 8, 9 and 10 in the budget per staff recommendation. Director of Finance Kirby clarified the staff recommendation for Budget Supplement No. 6 is no action. The motion carried by the following vote: City of Sunnyvale Page 3 City Council Meeting Minutes May 26, 2016 Yes: 6 - Mayor Hendricks Vice Mayor Larsson Councilmember Griffith Councilmember Martin-Milius Councilmember Meyering Councilmember Davis No: 0 MOTION: Councilmember Meyering moved to defer Budget Supplement Nos. 1 and 7. The motion died due to lack of a second. MOTION: Vice Mayor Larsson moved and Councilmember Martin-Milius seconded the motion to recommend Budget Supplement No. 1. The motion carried by the following vote: Yes: 5 - Mayor Hendricks Vice Mayor Larsson Councilmember Griffith Councilmember Martin-Milius Councilmember Davis No: 1 - Councilmember Meyering MOTION: Vice Mayor Larsson moved and Councilmember Martin-Milius seconded the motion to recommend Budget Supplement No. 7. The motion carried by the following vote: Yes: 4 - Mayor Hendricks Vice Mayor Larsson Councilmember Griffith Councilmember Martin-Milius No: 2 - Councilmember Meyering Councilmember Davis SUMMARY AND CONCLUDING REMARKS Director of Finance Kirby provided closing remarks and stated the public hearing on the budget and review of the fee schedule is scheduled for June 14, consideration of utility rates and a presentation by John Bartel, Bartel Associates, are scheduled for June 21, and the adoption of the budget is scheduled for June 28. City Manager Santana provided closing remarks. City of Sunnyvale Page 4 City Council Meeting Minutes May 26, 2016 Mayor Hendricks provided closing remarks. ADJOURNMENT Mayor Hendricks adjourned the meeting at 2:29 p.m. City of Sunnyvale Page 5