City Council

City of Sunnyvale Meeting Minutes - Final City Council Friday, February 16, 2018 8:30 AM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Study/Budget Issues Workshop CALL TO ORDER Mayor Hendricks called the meeting to order in Council Chambers. SALUTE TO THE FLAG Mayor Hendricks led the salute to the flag. ROLL CALL Present: 7 - Mayor Glenn Hendricks Vice Mayor Larry Klein Councilmember Jim Griffith Councilmember Gustav Larsson Councilmember Nancy Smith Councilmember Russ Melton Councilmember Michael S. Goldman ORAL COMMUNICATIONS Mayor Hendricks announced board and commission recruitment and an upcoming application deadline. Councilmember Goldman reported he inadvertently clicked “reply all” on an email Council received from a constituent regarding airplane noise. Deborah Marks spoke regarding the Urban Forest Management Plan and in support of DPW 16-10 Consider Sunnyvale Municipal Code Amendments to Clarify, Strengthen and Enforce Tree Preservation and Tree Planting Requirements within Right of Way and Public and Private Property and DPW 18-11 Analysis of Sunnyvale Golf Program and Property Options, and provided a PowerPoint presentation. Irene Murphy, Sunnyvale Downtown Association and General Manager of Fibbar City of Sunnyvale Page 1 City Council Meeting Minutes - Final February 16, 2018 Magees, spoke regarding study issue OCM 17-01 Storing Outdoor Dining Furniture Overnight on Sidewalks on Murphy Avenue, and stated the association supports option three, and Fibbar Magees supports option two. Amit Rajgarhia, Dishdash Restaurant, spoke regarding OCM 17-01 Storing Outdoor Dining Furniture Overnight on Sidewalks on Murphy Avenue, and in support of option three. Mike Johnson, Executive Director, Sunnyvale Downtown Association, spoke in opposition to study issue DPW 18-02 Close Murphy Avenue Between Evelyn Avenue and Washington Avenue to Vehicular Traffic and in support of option three in study issue OCM 17-01 Storing Outdoor Dining Furniture Overnight on Sidewalks on Murphy Avenue. Evelyn Breakstone spoke in support of OCM 18-01 Explore Proactive Solutions to Address Aviation Noise. Mary Brunkhorst spoke in support of study issue DPW 16-10 Consider Sunnyvale Municipal Code Amendments to Clarify, Strengthen and Enforce Tree Preservation and Tree Planting Requirements within Right of Way and Public and Private Property and study issue CDD 18-08 Consider Requiring the Use of Story Poles, Modeling Technologies, and other Visual Aids for Proposed Development Projects. Jennifer Tasseff spoke in support of OCM 18-01 Explore Proactive Solutions to Address Aviation Noise. Zachary Kaufman spoke regarding OCM 18-01 Explore Proactive Solutions to Address Aviation Noise and CDD 18-01 Explore Policies to Preserve Space for Light Industrial Uses. Eileen Hails, Sunnyvale Airplane Noise Coalition, spoke in support of OCM 18-01 Explore Proactive Solutions to Address Aviation Noise. Ron Gilbert spoke in support of OCM 18-01 Explore Proactive Solutions to Address Aviation Noise. INTRODUCTION BY THE CITY MANAGER City Manager Kent Steffens provided introductory remarks and an update on the status of prior year study issues. City Manager Steffens reported there are currently City of Sunnyvale Page 2 City Council Meeting Minutes - Final February 16, 2018 no budget issues for consideration. City Manager Steffens outlined five study issues dropped or deferred by boards and commissions which are available for ranking by Council: CDD 18-04 Create Development Guidelines for Future Accommodation of Autonomous Vehicle Use, CDD 18-05 Increase Opportunities for more Accessory Dwelling Units, DPW 18-02 Close Murphy Avenue Between Evelyn Avenue and Washington Avenue to Vehicular Traffic, DPW 18-03 Update Bicycle Master Plan Every Seven Years and DPW 18-04 Develop an Ordinance to Keep Bicycle Parking Clear and Accessible. FISCAL OUTLOOK PRESENTATION Director of Finance Tim Kirby and Assistant Director of Finance Kenn Lee provided a fiscal outlook presentation and responded to questions. City Manager Kent Steffens and Director of Community Development Trudi Ryan provided additional information. Council recessed at 10:08 a.m. Council reconvened at 10:18 a.m. with all Councilmembers present. OVERVIEW OF THE STUDY/BUDGET ISSUES PROCESS Senior Management Analyst Lupita Alamos provided an overview of the process for ranking study issues. REVIEW, DISCUSSION AND PRIORITY SETTING: STUDY/BUDGET ISSUES 18-0004 City Manager’s Memorandum to Council Study Issues Full Packet OFFICE OF THE CITY MANAGER (OCM): Economic Development Manager Connie Verceles, City Manager Kent Steffens and Director of Community Development Trudi Ryan responded to questions. MOTION: Councilmember Griffith moved and Mayor Hendricks seconded the motion to drop Study Issue OCM 18-01. SHOW OF HANDS VOTE TO DROP OCM 18-01: 3 – 4 (Councilmember Melton, Councilmember Smith, Vice Mayor Klein and Councilmember Goldman dissented) The motion failed to drop OCM 18-01. MOTION: Councilmember Griffith moved and Vice Mayor Klein seconded the motion to defer Study Issue OCM 18-01. SHOW OF HANDS VOTE TO DEFER OCM 18-01: 5 – 2 (Councilmembers Melton City of Sunnyvale Page 3 City Council Meeting Minutes - Final February 16, 2018 and Goldman dissented) Council ranked the remaining study issue and the ranking sheets were collected to be tallied. COMMUNITY DEVELOPMENT DEPARTMENT (CDD): Senior Management Analyst Alamos reported 13 Community Development Department Study Issues for consideration. Director of Community Development Trudi Ryan, City Manager Steffens, Directory of Public Safety Phan Ngo, Interim Director of Environmental Services Melody Tovar responded to questions. MOTION: Councilmember Melton moved and Councilmember Goldman seconded the motion to drop Study Issues CDD 13-02, CDD 17-03, CDD 17-08, CDD 18-03, CDD 18-05 and CDD 18-06. FRIENDLY AMENDMENT: Mayor Hendricks offered a friendly amendment to remove CDD 13-02 from the motion. Councilmember Melton accepted the friendly amendment. FRIENDLY AMENDMENT: Councilmember Griffith offered a friendly amendment to remove CDD 17-08 from the motion. Following discussion, Councilmember Melton withdrew the motion. MOTION: Councilmember Melton moved and Councilmember Goldman seconded the motion to drop Study Issue CDD 13-02. SHOW OF HANDS VOTE TO DROP CDD 13-02: 2 – 5 (Councilmember Smith, Vice Mayor Klein, Mayor Hendricks, Councilmembers Griffith and Larsson dissented) The motion failed to drop CDD 13-02. MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 17-03. SHOW OF HANDS VOTE TO DROP CDD 17-03: 7 – 0 MOTION: Councilmember Melton moved and Mayor Hendricks seconded the motion to drop Study Issue CDD 17-08. SHOW OF HANDS VOTE TO DROP CDD 17-08: 3 – 4 (Councilmember Smith, Vice Mayor Klein, Councilmembers Griffith and Larsson dissented) The motion failed to drop Study Issue CDD 17-08. City of Sunnyvale Page 4 City Council Meeting Minutes - Final February 16, 2018 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 18-03. SHOW OF HANDS VOTE TO DROP CDD 18-03: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop/defer Study Issue CDD 18-05. SHOW OF HANDS VOTE TO DROP CDD 18-05: 7 – 0 MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to drop Study Issue CDD 18-06. SHOW OF HANDS VOTE TO DROP CDD 18-06: 7 – 0 MOTION: Councilmember Griffith moved and Mayor Hendricks seconded the motion to drop Study Issue CDD 18-04. SHOW OF HANDS VOTE TO DROP CDD 18-04: 7 – 0 MOTION: Mayor Hendricks moved and Councilmember Melton seconded the motion to drop Study Issue CDD 18-08. SHOW OF HANDS VOTE TO DROP CDD 18-08: 4 – 3 (Councilmember Smith, Vice Mayor Klein and Councilmember Griffith dissented) MOTION: Councilmember Melton moved to defer Study Issue CDD 18-02. The motion failed due to lack of a second. MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to defer Study Issue CDD 18-07. SHOW OF HANDS VOTE TO DEFER CDD 18-07: 6 – 1 (Mayor Hendricks dissented) MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to defer Study Issue CDD 18-09. SHOW OF HANDS VOTE TO DEFER CDD 18-09: 7 – 0 Mayor Hendricks announced the five CDD study issues remaining to be ranked are: CDD 13-02, CDD 16-14, CDD 17-08, CDD 18-01 and CDD 18-02. Council ranked the remaining five CDD study issues and the ranking sheets were collected to be tallied. City of Sunnyvale Page 5 City Council Meeting Minutes - Final February 16, 2018 INFORMATION TECHNOLOGY (ITD) Chief Information Officer Kathleen Boute Foster responded to questions. City Manager Steffens provided additional information. MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to drop Study Issue ITD 18-01. SHOW OF HANDS VOTE TO DROP ITD 18-01: 4 – 3 (Councilmember Smith, Vice Mayor Klein and Councilmember Griffith dissented) Following action on the Information Technology Study Issue, Senior Management Analyst Alamos reported a tie in the 4th and 5th positions between CDD 17-08 and CDD 18-01. MOTION: Councilmember Melton moved and Councilmember Goldman seconded the motion to rank Study Issue CDD 18-01 in 4th place. SHOW OF HANDS VOTE: 4 – 3 (Vice Mayor Klein, Councilmember Griffith and Councilmember Larsson dissented) Council recessed for lunch at 12:22 p.m. Council reconvened at 12:57 p.m. with all Councilmembers present. DEPARTMENT OF PUBLIC WORKS (DPW): Interim Director of Public Works Wayne Tanda responded to questions. Transportation and Traffic Manager Shahid Abbas, City Manager Kent Steffens, Superintendent of Parks and Golf Jim Stark and Director of Community Development Trudi Ryan provided additional information. MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 16-10. SHOW OF HANDS VOTE TO DROP DPW 16-10: 5 – 2 (Councilmembers Smith and Goldman dissented) MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to drop Study Issue DPW 17-12. SHOW OF HANDS VOTE TO DROP DPW 17-12: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded City of Sunnyvale Page 6 City Council Meeting Minutes - Final February 16, 2018 the motion to drop Study Issue DPW 17-13. SHOW OF HANDS VOTE TO DROP DPW 17-13: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 18-01. SHOW OF HANDS VOTE TO DROP DPW 18-01: 7 – 0 MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to drop Study Issue DPW 18-02. SHOW OF HANDS VOTE TO DROP DPW 18-02: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 18-03. SHOW OF HANDS VOTE TO DROP DPW 18-03: 7 – 0 MOTION: Councilmember Melton moved and Vice Mayor Klein seconded the motion to drop Study Issue DPW 18-04. SHOW OF HANDS VOTE TO DROP DPW 18-04: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 18-05. SHOW OF HANDS VOTE TO DROP DPW 18-05: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 18-06. SHOW OF HANDS VOTE TO DROP DPW 18-06: 7 – 0 MOTION: Councilmember Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 18-09. SHOW OF HANDS VOTE TO DROP DPW 18-09: 7 – 0 MOTION: Councilmember Melton moved Vice Mayor Klein seconded the motion to drop Study Issue DPW 18-10. SHOW OF HANDS VOTE TO DROP DPW 18-10: 7 – 0 MOTION: Mayor Hendricks moved and Councilmember Smith seconded the motion to drop Study Issue DPW 17-07. SHOW OF HANDS VOTE TO DROP DPW 17-07: 6 – 1 (Councilmember Melton dissented) City of Sunnyvale Page 7 City Council Meeting Minutes - Final February 16, 2018 MOTION: Mayor Hendricks moved and Councilmember Griffith seconded the motion to drop Study Issue DPW 18-11. SHOW OF HANDS VOTE TO DROP DPW 18-11: 3 – 4 (Councilmember Melton, Councilmember Smith, Vice Mayor Klein and Councilmember Larsson dissented) The motion failed to drop DPW 18-11. MOTION: Councilmember Griffith moved and Councilmember Larsson seconded the motion to limit the scope of DPW 18-11 to focus on level of subsidy for the golf courses. SHOW OF HANDS VOTE: 7 – 0 MOTION: Mayor Hendricks moved and Councilmember Goldman seconded the motion to defer Study Issue DPW 18-08. SHOW OF HANDS VOTE TO DEFER DPW 18-08: 2 – 5 (Councilmember Melton, Councilmember Smith, Vice Mayor Klein, Councilmembers Griffith and Larsson dissented) Mayor Hendricks announced the four DPW study issues remaining to be ranked are: DPW 17-05, DPW 18-07, DPW 18-08 and DPW 18-11. Council ranked the remaining four DPW study issues and the ranking sheets were collected to be tallied. ENVIRONMENTAL SERVICES DEPARTMENT (ESD) Interim Director of Environmental Services Melody Tovar responded to questions. MOTION: Councilmember Melton moved and Mayor Hendricks seconded the motion to drop Study Issue ESD 17-01. SHOW OF HANDS VOTE TO DROP ESD 17-01: 2 – 5 (Councilmember Smith, Vice Mayor Klein, Councilmembers Griffith, Larsson and Goldman) The motion failed to drop Study Issue ESD 17-01. Mayor Hendricks announced there are three ESD Study Issues remaining to rank. Council ranked the three ESD study issues and the ranking sheets were collected to be tallied. City of Sunnyvale Page 8 City Council Meeting Minutes - Final February 16, 2018 FINANCE DEPARTMENT (FIN) Director of Finance Tim Kirby responded to questions from Council. MOTION: Councilmember Melton moved and Councilmember Griffith seconded the motion to drop Study Issue FIN 18-01. SHOW OF HANDS VOTE TO DROP FIN 18-01: 6 – 1 (Councilmember Smith dissented) CLOSING REMARKS Mayor Hendricks provided closing remarks. Councilmember Melton spoke regarding the mass shooting that occurred at ESL Incorporated in Sunnyvale 30 years ago today and regarding gun control regulations. Councilmember Smith recognized today as the first day of the Year of the Dog. Vice Mayor Klein, Councilmember Griffith and Councilmember Goldman provided closing remarks. City Manager Steffens provided closing remarks. AVAILABILITY OF RANKING/NEXT STEPS Senior Management Analyst Alamos provided closing remarks and reported the Study Issues ranking results would be made available on the City website. ADJOURNMENT Mayor Hendricks adjourned the meeting at 2:45 p.m. City of Sunnyvale Page 9