City Council

City of Sunnyvale Meeting Minutes - Final City Council Thursday, March 7, 2019 8:30 AM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Study Issues and Budget Issues Workshop - 8:30 AM CALL TO ORDER Mayor Klein called the meeting to order in Council Chambers. SALUTE TO THE FLAG Mayor Klein led the salute to the flag. ROLL CALL Present: 7 - Mayor Larry Klein Vice Mayor Russ Melton Councilmember Gustav Larsson Councilmember Glenn Hendricks Councilmember Nancy Smith Councilmember Michael S. Goldman Councilmember Mason Fong ORAL COMMUNICATIONS Josue’ Garcia, representing Mechanical, Electrical, Plumbing, and Sprinkler Fitters (MEPS), requested support for the study issue for the Responsible Construction ordinance and the Best Value Contracting ordinance. Rabbi Eliezer Poupku requested support for the study issue on construction of an ERUV in Sunnyvale. Eric Haynes, representative for Sheet Metal Workers, requested support for the study issue for Best Value Contracting ordinance and a Responsible Construction ordinance. Ralph Kenton, Parks and Recreation Commission member, speaking on behalf of Sunnyvale Tennis Club, Lifetime Activities, and the tennis community, requested a budget issue to increase funding for the Tennis Center Modernization Project. City of Sunnyvale Page 1 City Council Meeting Minutes - Final March 7, 2019 Martin Landzaat spoke regarding the need for improvements to the traffic signal paint at the intersections East Fremont and Bobwhite. Diana Gilbert, Chair of the Housing and Human Services Commission, shared recommendations of the Commission in support of CDD 19-13 and CDD 19-12. Felicia Gershberg spoke in support of the study issues regarding contractors. Richard Mehlinger spoke in support of the study issues for a fair construction ordinance, Best Value Contracting, an ERUV and the Right to Lease ordinance. Tara Martin-Milius requested consideration as a criteria, highest priorities be given to the environment and equity and social justice issues. INTRODUCTION BY THE CITY MANAGER City Manager Kent Steffens provided an overview and update on the status of prior year study issues with a slide presentation. FISCAL OUTLOOK PRESENTATION Director of Finance Tim Kirby and Assistant Director of Finance Grace Zheng provided a fiscal outlook presentation and responded to questions. OVERVIEW OF THE STUDY/BUDGET ISSUES PROCESS Senior Management Analyst Lupita Alamos provided an overview of the process for ranking study issues. REVIEW, DISCUSSION AND PRIORITY SETTING: STUDY/BUDGET ISSUES 18-1019 Study/Budget Issues Workshop OFFICE OF THE CITY MANAGER (OCM): MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue OCM 19-03. The motion to drop OCM 19-03 carried by the following vote: 6 - 1 (Councilmember Goldman dissented) MOTION: Councilmember Hendricks moved and Councilmember Smith seconded the motion to drop Study Issue OCM 18-01. The motion to drop OCM 18-01 carried by the following vote: 5 - 2 (Vice Mayor City of Sunnyvale Page 2 City Council Meeting Minutes - Final March 7, 2019 Melton and Councilmember Goldman dissented) Council ranked Study Issues OCM 19-01 and OCM 19-02 and the ranking sheets were collected to be tallied. HUMAN RESOURCES DEPARTMENT (HRD): MOTION: Councilmember Hendricks moved and Vice Mayor Melton seconded the motion to defer Study Issue HRD 19-01. The motion to defer HRD 19-01 failed by the following vote: 3 - 4 (Councilmember Smith, Mayor Klein, Councilmember Fong and Councilmember Goldman dissented) Council ranked Study Issue HRD 19-01 and the ranking sheets were collected to be tallied. Council recessed at 10:13 a.m. Council reconvened at 10:25 a.m. with all Councilmembers present. COMMUNITY DEVELOPMENT DEPARTMENT (CDD): MOTION: Councilmember Smith moved and Councilmember Hendricks seconded the motion to combine Study Issue CDD 18-02 and CDD 19-05. The motion to combine CDD 18-02 and CDD 19-05 carried by the following vote: 7-0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 18-01. The motion to drop CDD 18-01 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to defer Study Issue CDD 18-07. The motion to defer CDD 18-07 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to defer Study Issue CDD 18-09. The motion to defer CDD 18-09 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 19-02. City of Sunnyvale Page 3 City Council Meeting Minutes - Final March 7, 2019 The motion to drop CDD 19-02 carried by the following vote: 6 - 1 (Councilmember Smith deferred) MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to defer Study Issue CDD 19-08 and CDD 19-09. The motion to defer CDD 19-08 and CDD 19-09 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to defer Study Issue CDD 19-10. The motion to defer CDD 19-10 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 19-12. The motion to drop CDD 19-12 carried by the following vote: 5 - 2 (Councilmembers Smith and Goldman deferred) MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 19-13. SUBSTITUTE MOTION: Councilmember Smith moved and Councilmember Goldman seconded the motion to change the scope of Study Issue CDD 19-13. The substitute motion to change the scope of Study Issue CDD 19-13 failed by the following vote: 2 - 5 (Councilmember Hendricks, Vice Mayor Melton, Mayor Klein, Councilmember Larsson, Councilmember Fong dissented) The main motion to drop CDD 19-13 carried by the following vote: 5 - 2 (Councilmember Smith and Councilmember Goldman dissented) MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue CDD 19-14. The motion to drop CDD 19-14 carried by the following vote: 4 - 3 (Councilmembers Smith, Fong, and Goldman dissented) MOTION: Councilmember Hendricks moved and Councilmember Goldman seconded the motion to drop Study Issue CDD 17-08. The motion to drop CDD 17-08 failed by the following vote: 3 - 4 (Vice Mayor Melton, Mayor Klein, Councilmember Larsson and Councilmember Fong dissented) MOTION: Councilmember Hendricks moved and Councilmember Goldman seconded the motion to defer Study Issue CDD 17-08. City of Sunnyvale Page 4 City Council Meeting Minutes - Final March 7, 2019 The motion to defer CDD 17-08 carried by the following vote: 4 - 3 (Vice Mayor Melton, Councilmember Larsson and Councilmember Fong dissented) MOTION: Councilmember Hendricks moved to defer Study Issue CDD 16-14. The motion died due to lack of a second. MOTION: Councilmember Larsson moved and Councilmember Hendricks seconded the motion to defer CDD 19-06. The motion to defer CDD 19-06 carried by the following vote: 5 - 2 (Vice Mayor Melton and Councilmember Goldman dissented) Council ranked the Study Issues CDD 16-14, CDD 18-02, CDD 19-01, and CDD 19-04 and the ranking sheets were collected to be tallied. Council recessed at 11:55 a.m. Council reconvened at 12:35 p.m. with all Councilmembers present. ENVIRONMENTAL SERVICES DEPARTMENT (ESD): MOTION: Councilmember Hendricks moved and Vice Mayor Melton seconded the motion to defer Study Issue ESD 19-02. The motion to defer ESD 19-02 carried by the following vote: 6 - 1 (Councilmember Goldman dissented) MOTION: Councilmember Hendricks moved and Councilmember Larsson seconded the motion to defer Study Issue ESD 17-01. The motion to defer ESD 17-01 carried by the following vote: 5 - 1 - 1 (Councilmember Smith dissented, Councilmember Goldman abstained) Council ranked the remaining ESD 19-01, and the ranking sheets were collected to be tallied. DEPARTMENT OF PUBLIC WORKS (DPW): MOTION: Vice Mayor Melton moved and Councilmember Hendricks seconded the motion to drop Study Issue DPW 19-08. The motion to drop DPW 19-08 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the City of Sunnyvale Page 5 City Council Meeting Minutes - Final March 7, 2019 motion to drop Study Issue DPW 19-05. The motion to drop DPW 19-05 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to drop Study Issue DPW 19-06. The motion to drop DPW 19-06 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Larsson seconded the motion to defer Study Issue DPW 19-11. The motion to defer DPW 19-11 failed by the following vote: 3 - 4 (Councilmember Smith, Mayor Klein, Councilmember Fong and Councilmember Goldman dissented) Council ranked the three remaining DPW study issues, DPW 19-01, DPW 19-07, DPW 19-10, and DPW 19-11. The ranking sheets were collected to be tallied. LIBRARY AND COMMUNITY SERVICES (LCS): No LCS study issues were dropped or deferred. Council ranked the three LCS study issues, LCS 19-01, LCS 19-02, and LCS 19-03. The ranking sheets were collected to be tallied. DEPARTMENT OF PUBLIC WORKS (DPW) Tie-breaker: Senior Management Analyst Lupita Alamos reported a tie exists between DPW 19-01 and DPW 19-10. MOTION: Vice Mayor Melton moved and Councilmember Hendricks seconded the motion to rank DPW 19-10 ahead of DPW 19-01. The motion carried by the following vote: 5 - 2 (Councilmember Smith and Councilmember Goldman dissented) DEPARTMENT OF PUBLIC SAFETY (DPS): The DPS 19-01 study issue was not dropped or deferred. Council ranked DPS 19-01 and the ranking sheets were collected to be tallied. FINANCE DEPARTMENT (FIN): City of Sunnyvale Page 6 City Council Meeting Minutes - Final March 7, 2019 The FIN study issues were not dropped or deferred. Council ranked the FIN study issues FIN 19-01 and FIN 19-02. The ranking sheets were collected to be tallied. BUDGET STUDY ISSUES: MOTION: Vice Mayor Melton moved to refer all four Budget Study Issues to the budget process. The motion died due to lack of a second. MOTION: Councilmember Larsson moved and Councilmember Smith seconded the motion to drop Budget Study Issue #1 Update City Logo on Signs and Gateways. The motion to drop Budget Study Issue #1 carried by the following vote: 6 - 1 (Vice Mayor Melton dissented) MOTION: Councilmember Hendricks moved and Mayor Klein seconded the motion to drop Budget Study Issue #2 Increase the Service Level Pertaining to City Advocacy in Sacramento and the Regional Area. The motion to drop Budget Study Issue #2 failed by the following vote: 2 - 5 (Councilmember Smith, Vice Mayor Melton, Mayor Klein, Councilmember Larsson, Councilmember Goldman dissented) MOTION: Mayor Klein moved and Councilmember Larsson seconded the motion to refer Budget Study Issue #3 Increase Community and Neighborhood Grant Funding, with a modification to only increase the amount by 50% of what was proposed. FRIENDLY AMENDMENT: Vice Mayor Melton moved a friendly amendment to refer #3 with the original amount as written by staff. Mayor Klein accepted the friendly amendment. The motion to refer Budget Study Issue #3 carried by the following vote: 7 - 0 MOTION: Vice Mayor Melton moved and Councilmember Hendricks seconded the motion to refer Budget Study Issue #4 Increase the Planned Contribution to the City’s Pension Trust Fund, with a modification to increase the annual contribution in the range from zero to $1 million. The motion to refer Budget Study Issue #4 carried by the following vote:7 - 0 MOTION: Councilmember Smith moved and Vice Mayor Melton seconded the motion to refer Budget Study Issue #2 to the budget process. City of Sunnyvale Page 7 City Council Meeting Minutes - Final March 7, 2019 The motion to refer Budget Study Issue #2 carried by the following vote: 5 - 2 (Councilmember Hendricks and Councilmember Fong dissented) AVAILABILITY OF RANKING/NEXT STEPS Senior Management Analyst Alamos provided closing remarks and reported the Study Issues ranking results would be made available on the City website. CLOSING REMARKS Mayor Klein and City Manager Steffens provided closing remarks. ADJOURNMENT Mayor Klein adjourned the meeting at 2:34 p.m. City of Sunnyvale Page 8