City Council

City of Sunnyvale Meeting Minutes City Council Thursday, May 21, 2020 8:30 AM Telepresence Meeting: City Web Stream | Comcast Channel 15 | AT&T Channel 99 Special Meeting - Budget Workshop CALL TO ORDER Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the meeting was conducted telephonically. Mayor Klein called the meeting to order at 8:30 a.m. via teleconference. ROLL CALL Present: 7 - Mayor Larry Klein Vice Mayor Nancy Smith Councilmember Gustav Larsson Councilmember Glenn Hendricks Councilmember Russ Melton Councilmember Michael S. Goldman Councilmember Mason Fong Mayor Klein, Vice Mayor Smith and all Councilmembers attended via teleconference. OPPORTUNITY FOR THE PUBLIC TO ADDRESS THE CITY COUNCIL REGARDING BUDGET WORKSHOP Public Comment opened at 8:33 a.m. City Clerk David Carnahan read the following public comments received via email: Victor Marsh inquired regarding the impact to powerlines of reducing tree trimming, if adjustments to the subsidy for golf will be modified and what layoffs, terminations or furloughs are being considered. Aydin Kwan voiced support for retaining the Management Fellow in the Communications Division of the City Manager's Office. City of Sunnyvale Page 1 City Council Meeting Minutes May 21, 2020 Edmund Fong communicated support for Budget Supplement No. 1 - Bike Rack Installation Program in Commercial Areas. Ari Feinsmith shared support for Budget Supplement No. 1. Elana Feinsmith voiced support for Budget Supplement No. 1. Kevin Jackson communicated support for Budget Supplement No. 1. Sustainability Commission Vice Chair Kristel Wickham shared budget recommendations from the Sustainability Commission. These recommendations include support for the Climate Action Playbook (CAP), leveraging reduced traffic and improved air quality during the COVID-19 Pandemic, aligning Community Condition Indicators with the CAP, adding Departmental Performance Indicators in alignment with the CAP and support for Budget Supplement No. 1. Tim Oey voiced support for redirecting funding for projects supporting motor vehicles to walking and bicycling facilities along with Budget Supplement No. 1. Edith Alanis, President, Sunnyvale Employee Association (SEA) communicated support for retaining the Management Fellow in the Office of the City Manager and including SEA in discussions to address budget gaps in the future. Sameer Mehta, Founder, Major League Cricket shared support for Study Issue DPW 20-15 Cricket Stadium at Baylands Park and detailed financial support offered by the American Cricket Enterprises (ACE) for the Study Issue. Richard Mehlinger voiced support for bicycle and pedestrian infrastructure including Budget Supplement No. 1 and identified particular budget items to increase, along with offsetting decreases. Prakash Giri shared support for DPW 20-15 and acceptance of funding from ACE. The following public comments were received via voicemail: Tracy Hern, President, Sunnyvale Public Safety Officers’ Association (PSOA) communicated support for retaining positions in the Department of Public Safety and including PSOA in discussions to address budget gaps in the future. City of Sunnyvale Page 2 City Council Meeting Minutes May 21, 2020 Public Comment closed at 8:56 a.m. WORKSHOP 20-0029 Budget Workshop City Manager Kent Steffens provided an overview of the budget and presented the budget message. Department of Finance Director Tim Kirby provided the budget report and presentation overview of the General Fund. Council took a recess at 10:34 a.m. and reconvened at 10:50 a.m. with all Councilmembers present via teleconference. Department of Finance Director Tim Kirby provided the presentation overview of Special Revenue Funds, Capital Funds and Infrastructure Funds Council took a recess at 11:52 a.m. and reconvened at 12:36 p.m. with all Councilmembers present via teleconference. Department of Finance Director Tim Kirby provided the presentation overview of Enterprise Funds and Internal Service Funds. BUDGET SUPPLEMENTS Budget Supplement 1 MOTION: Councilmember Melton moved and Councilmember Fong seconded the motion to approve Budget Supplement 1.B in the amount of $50,000 from the FY 2019/20 Council Service Level Set-Aside. The motion carried with the following vote: Yes: 5 - Mayor Klein Vice Mayor Smith Councilmember Melton Councilmember Goldman Councilmember Fong City of Sunnyvale Page 3 City Council Meeting Minutes May 21, 2020 No: 2 - Councilmember Larsson Councilmember Hendricks MOTION: Councilmember Melton moved and Mayor Klein seconded the motion to approve Budget Supplements 1.A, 1.C and 1.F. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Melton Councilmember Goldman Councilmember Fong No: 1 - Councilmember Hendricks Council took a recess at 2:15 p.m. and reconvened at 2:30 p.m. with all Councilmembers present via teleconference. Budget Supplement 2 MOTION: Councilmember Hendricks moved and Councilmember Melton seconded the motion to direct staff to defer $1.7 million of sidewalk repair for one year and review any impacts on grant funding. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Goldman Councilmember Fong No: 0 City of Sunnyvale Page 4 City Council Meeting Minutes May 21, 2020 MOTION: Councilmember Hendricks moved and Councilmember Fong seconded the motion to approve Budget Supplement 2.35 to reduce water use in City parks by 20% in FY 2020/21. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Goldman Councilmember Fong No: 0 MOTION: Councilmember Hendricks moved and Councilmember Fong seconded the motion to approve Budget Supplement 2.37 to reduce General Fund portion of the Pavement Rehabilitation project by $104,000 through FY 2021/22. The motion carried with the following vote: Yes: 5 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Fong No: 2 - Councilmember Melton Councilmember Goldman MOTION: Councilmember Hendricks moved and Councilmember Fong seconded the motion to approve Budget Supplement 2.38 to reduce funding for Environmental Fellows (one-time). The motion failed with the following vote: Yes: 2 - Councilmember Hendricks Councilmember Fong City of Sunnyvale Page 5 City Council Meeting Minutes May 21, 2020 No: 5 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Melton Councilmember Goldman MOTION: Councilmember Fong moved and Mayor Klein seconded the motion to drop Budget Supplement 2.02 for a hiring freeze of vacant positions. The motion failed with the following vote: Yes: 2 - Councilmember Goldman Councilmember Fong No: 5 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton MOTION: Councilmember Goldman moved to direct staff to proceed with the Civic Center Modernization project relating to the Public Safety Building addition and delay the City Hall portion of the project for one year. Motion failed due to the lack of a second. MOTION: Councilmember Fong moved and Mayor Klein seconded the motion to drop Budget Supplement 2.09 to eliminate a term limited Administrative Aide position managing City's social media. The motion carried with the following vote: Yes: 5 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Melton Councilmember Fong City of Sunnyvale Page 6 City Council Meeting Minutes May 21, 2020 No: 2 - Councilmember Hendricks Councilmember Goldman MOTION: Councilmember Hendricks moved and Vice Mayor Smith seconded the motion to approve the remaining portions of Budget Supplement 2. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Goldman Councilmember Fong No: 0 SUMMARY AND CONCLUDING REMARKS City Manager Kent Steffens and Mayor Klein provided closing remarks. ADJOURNMENT Mayor Klein adjourned the meeting at 5:34 p.m. City of Sunnyvale Page 7