City Council

City of Sunnyvale Meeting Minutes City Council Tuesday, June 30, 2020 7:00 PM Telepresence Meeting: City Web Stream | Comcast Channel 15 Regular Meeting - 7 PM SPECIAL TELECONFERENCE NOTICE 7 P.M. COUNCIL MEETING CALL TO ORDER Pursuant to Section 3 of Executive Order N-29-20, issued by Governor Newsom on March 17, 2020, the meeting was conducted telephonically. Mayor Klein called the meeting to order at 7:00 p.m. via teleconference. ROLL CALL Present: 7 - Mayor Larry Klein Vice Mayor Nancy Smith Councilmember Gustav Larsson Councilmember Glenn Hendricks Councilmember Russ Melton Councilmember Michael S. Goldman Councilmember Mason Fong Mayor Klein, Vice Mayor Smith and all Councilmembers attended via teleconference. SPECIAL ORDER OF THE DAY 20-0387 SPECIAL ORDER OF THE DAY - Parks and Recreation Month Mayor Klein read a proclamation in honor of Parks and Recreation Month. ORAL COMMUNICATIONS Vice Mayor Smith announced the current recruitment for various Boards and City of Sunnyvale Page 1 City Council Meeting Minutes June 30, 2020 Commissions. Richard Mehlinger, shared details of the upcoming Livable Sunnyvale meeting, including information on guest speakers Assembly Member Marc Berman and Josh Becker (12th Senate District candidate). He also shared concerns with the methods used to acquire public input related to the Active Transportation Plan (ATP). Arwen Davé, on behalf of the Slow Streets Group, presented information regarding a slow streets program, including examples from neighboring cities. The program identifies Sunnyvale streets where drivers may be slowed and pedestrians, cyclists, etc. are given priority to the street. Valérie Suarés, Chair, Sunnyvale Neighbors of Arbor including La Linda (SNAIL) communicated concerns with the methods used to acquire public input related to the ATP. She shared suggestions such as, beacon lights and “no exit” signs be installed to help improve pedestrian safety in the neighborhood. CONSENT CALENDAR Councilmember Fong requested Item 1.E be pulled from the Consent Calendar. MOTION: Vice Mayor Smith moved and Councilmember Larsson seconded the motion to approve agenda items 1.A through 1.D and 1.F through 1.I. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Goldman Councilmember Fong No: 0 1.A 20-0034 Approve City Council Meeting Minutes of June 23, 2020 Approve the City Council Meeting Minutes of June 23, 2020 as submitted. 1.B 20-0461 Receive and File the City of Sunnyvale Investment Report - 1st Quarter 2020 City of Sunnyvale Page 2 City Council Meeting Minutes June 30, 2020 Receive and file the City of Sunnyvale First Quarter 2020 Investment Report. 1.C 20-0513 Modify a Blanket Purchase Order with Dell Marketing L.P. for Computer Hardware (F20-162) Take the following actions: - Authorize the City Manager to amend the existing blanket purchase order with Dell Marketing L.P. for computer hardware, in substantially the same format as Attachment 1 to the report, increasing the not-to-exceed amount by $713,000 for a new not-to-exceed total amount of $1,163,000; and - Authorize the City Manager to amend not-to-exceed amounts, both subject to available budgeted funding, provided services and pricing remain acceptable. 1.D 20-0507 Award a Three (3) Year Contract to Econolite Systems, Inc. for Traffic Signal Preventative Maintenance and Repair Services (F19-227) Take the following actions: - Approve a three-year contract in substantially the same form as Attachment 1 to the report in an amount not-to-exceed $4,363,707 to Econolite Systems, Inc.; - Authorize the City Manager to execute the contract when all necessary conditions have been met; - Authorize the City Manager to renew the contract for one additional two-year period within budgeted amounts and provided services and pricing remain acceptable to the City; and - Authorize to the City Manager to modify the not-to-exceed contract amount within budgeted amounts provided services and pricing remain acceptable to the City. 1.E 20-0637 Award a Three-year Contract to Mountain View Community Television for Management of the Sunnyvale Government Access and Public Access Channels (F20-157) Public Hearing opened at 7:33 p.m. Richard Mehlinger voiced support for providing online streaming services of legislative meetings in the future. Leia Mehlman shared support for providing online streaming services such as Facebook Live of the meetings. City of Sunnyvale Page 3 City Council Meeting Minutes June 30, 2020 Omar Din communicated support for providing Facebook Live streaming of the meetings. MOTION: Vice Mayor Smith moved and Councilmember Larsson seconded the motion to take the following actions: - Award a three-year contract, in substantially the same form as Attachment 1 to the report, in an amount not-to-exceed $210,000 to Mountain View Community Television; and - Authorize the City Manager to renew the contract for up to two additional years, within budget amounts and provided pricing and services remain acceptable. Councilmember Fong offered a friendly amendment to direct staff to schedule a Study Session regarding providing online/streaming services as part of the contract. Vice Mayor Smith accepted the friendly amendment. Discussion ensued. Councilmember Fong withdrew the friendly amendment. The motion carried with the following vote: Yes: 7 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Goldman Councilmember Fong No: 0 1.F 20-0616 Authorize the Issuance of Two Blanket Purchase Orders to Univar Solutions USA for Purchase of Chemicals at the Water Pollution Control Plant (F20-176 & F20-177) Take the following actions: - Authorize the issuance of a one-year blanket purchase order to Univar Solutions USA, Inc., in substantially the same form as Attachment 1 to the report, for the purchase of Sodium Bisulfite in the amount of $160,000; - Authorize the issuance of a one-year blanket purchase order to Univar Solutions USA, Inc., in substantially the same form as Attachment 2 to the report, for the City of Sunnyvale Page 4 City Council Meeting Minutes June 30, 2020 purchase of Sodium Hypochlorite in the amount of $180,000; and - Authorize the City Manager to amend the blanket purchase orders during the one-year period subject to available budget and provided pricing and services remain acceptable to the City. 1.G 20-0529 Authorize the Issuance of a Blanket Purchase Order to Verizon Wireless for Cellular Wireless Service and Related Equipment, and Modify a Blanket Purchase Order with Verizon Wireless for Cellular Wireless Service and Related Equipment (F20-169) Take the following actions: - Authorize the issuance of a three-year blanket purchase order to Verizon Wireless, in substantially the same format as Attachment 1 to the report, in a not-to-exceed amount of $720,000; and - Authorize the City Manager to amend an existing blanket purchase order with Verizon Wireless, in substantially the same format as Attachment 2 to the report, increasing the not-to-exceed amount by $80,000 for a new not-to-exceed total amount of $179,933. 1.H 20-0189 Award a Contract to San Jose Conservation Corps for Glass Collection Services (F20-090) Take the following actions: - Award a contract, in substantially the same form as Attachment 1 to the report, in the amount of $105,000 to San Jose Conservation Corps for glass collection services; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Authorize the City Manager to amend the contract to increase the contract amount and renew the contract for two additional one-year periods, subject to available budget and provided pricing and services remain acceptable. 1.I 20-0632 Adopt a Resolution Adding Two New Classifications to the Classification Plan of the Civil Service and Changing Six Classification Titles in the Information Technology Department; and Amending the City’s Salary Resolution to Make Corresponding Updates to the Schedule of Pay. Adopt a Resolution amending Resolution Nos. 143-77 and 190-05, adding two new Classifications to the Classification Plan of the Civil Service and changing six Classification Titles in the Information Technology Department; and amending the City of Sunnyvale Page 5 City Council Meeting Minutes June 30, 2020 City's Salary Resolution to make corresponding updates to the Schedule of Pay effective July 12, 2020. PUBLIC HEARINGS/GENERAL BUSINESS 2 20-0640 Adopt a Resolution Establishing Vehicle Miles Traveled (VMT) as the Threshold of Significance for Analysis under the California Environmental Quality Act (CEQA), Adopt a Council Policy for Transportation Impact Analysis, and Find that the Action is Exempt from CEQA Principal Planner Amber Blizinski and Transportation and Traffic Manager Dennis Ng provided the staff report and presentation. Public Hearing opened at 8:51 p.m. Richard Mehlinger spoke towards Level of Service (LOS) and Vehicle Miles Traveled (VMT) systems for evaluating traffic impacts. Christophe LaBelle shared support for Alternative 1. Leia Mehlman shared concerns with LOS and support for the VMT metric. Omar Din communicated support for the VMT metric. Ari Feinsmith voiced support for the VMT metric. Public Hearing closed at 9:02 p.m. MOTION: Councilmember Hendricks moved and Vice Mayor Smith seconded the motion to approve Alternative 1: adopt a Resolution establishing Vehicle Miles Traveled (VMT) as the threshold of significance for analysis under the California Environmental Quality Act (CEQA), adopt a council policy for Transportation Impact Analysis, and find that the action is exempt from CEQA pursuant to CEQA Guidelines Sections 15378 (b)(5) and 15061(b)(3). The motion carried with the following vote: City of Sunnyvale Page 6 City Council Meeting Minutes June 30, 2020 Yes: 6 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Fong No: 0 Abstain: 1 - Councilmember Goldman 3 20-0633 Approve a Temporary Eastbound Tasman Drive Lane Closure During COVID-19 to Create a Temporary Pathway, and Approve Budget Modification No. 30 in the amount of $30,000 and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Public Works Director Chip Taylor provided the staff report. Public Hearing opened at 9: 45 p.m. Omar Din voiced support for Alternative 1. Richard Mehlinger communicated support for Alternative 1. Ari Feinsmith shared concerns with pedestrian safety along Tasman Drive and support for the temporary lane closure. Leia Mehlman voiced support for the temporary lane closure and interest in a long-term solution. Harfijah Oliver communicated concerns with pedestrian safety along Tasman Drive. Martin Pyne shared support for Alternative 1 and of conducting an analysis to ensure that traffic is not being diverted on to nearby streets. Public Hearing closed at 10:00 p.m. MOTION: Councilmember Melton moved and Councilmember Fong seconded the motion to approve Alternative 1 as amended: approve a temporary eastbound Tasman Drive lane closure during COVID-19, but not-to-exceed ten months, to City of Sunnyvale Page 7 City Council Meeting Minutes June 30, 2020 create a temporary pathway, and approve Budget Modification No. 30 in the amount of $30,000 from the Budget Stabilization Fund and make a finding of California Environmental Quality Act Categorical Exemption pursuant to Guidelines section 15301(c). The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Melton Councilmember Goldman Councilmember Fong No: 1 - Councilmember Hendricks Council took a recess at 10:15 p.m. and reconvened at 10:25 p.m. with all Councilmembers present via teleconference. 4 20-0046 Receive the Results of Public Outreach in Connection with the Study Issue to Evaluate Options for Revisions to the Sunnyvale Business License Tax (FIN 19-01); Discussion and Provide Direction Regarding a Potential Ballot Measure for the November 3, 2020 Election to Increase the Business License Tax by Removing the Employee and Rental Unit Caps on the Business License Tax Finance Director Tim Kirby provided the staff report. Public Hearing opened at 10:49 p.m. Shane Jacksteit shared opposition for increasing the Business License Tax. Public Hearing closed at 10:52 p.m. MOTION: Councilmember Melton moved and Councilmember Hendricks seconded the motion to approve alternative 2: take no action, leaving the ordinance as it stands and closing the Study Issue. The motion carried with the following vote: City of Sunnyvale Page 8 City Council Meeting Minutes June 30, 2020 Yes: 5 - Mayor Klein Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Goldman No: 2 - Vice Mayor Smith Councilmember Fong 5 20-0638 Adopt a Resolution Amending the City's Salary Resolution and the Schedule of Pay to Increase the Salary Ranges for Unclassified Department Director Positions (Pay Plan Category F) Effective July 12, 2020 City Manager Kent Steffens provided the staff report. Public Hearing opened at 11:10 p.m. No speakers. Public Hearing closed at 11:10 p.m. MOTION: Councilmember Hendricks moved and Councilmember Melton seconded the motion to approve alternative 1: adopt a Resolution amending the City's salary resolution and schedule of pay to increase the salary ranges for unclassified Department Director positions (Pay Plan Category F) effective July 12, 2020. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Smith Councilmember Larsson Councilmember Hendricks Councilmember Melton Councilmember Fong No: 0 Absent: 1 - Councilmember Goldman COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL COMMITTEE ASSIGNMENTS Vice Mayor Smith shared her attendance at a Caltrain Modernization (CalMod) Local Policy Maker Group meeting and that polling results show support for a 1/8 cent sales tax measure. She also provided an overview of the Caltrain Equity City of Sunnyvale Page 9 City Council Meeting Minutes June 30, 2020 Assessment. NON-AGENDA ITEMS & COMMENTS -Council Councilmember Fong announced details of the COVID-19 testing availability at the Sunnyvale Murphy Park Building. He advised he shared with staff the City of San Jose Smart Cities Committee report that summarizes the San Jose’s Facebook Live streaming pilot program and requested the report be shared with Council. Councilmember Fong requested presentations related to the Caltrain sales tax measure and PG&E Public Safety Power Shutoffs be agendized for future Council meetings. Councilmember Melton inquired if Councilmember Goldman’s vote on Public Hearing Item 5 may be taken for the record due to Councilmember Goldman’s absence during the Council vote. He also requested confirmation of Councilmember Goldman’s vote on Public Hearing Item 4. Councilmember Goldman indicated he supports the motion for Public Hearing Item 5. He confirmed that his voting result for Public Hearing Item 4 was captured accurately. Mayor Klein thanked County officials and City staff for their help with the COVID-19 testing site at the Sunnyvale Murphy Park Building. He announced details of COVID-19 testing availability via El Camino Health. -City Manager None. INFORMATION ONLY REPORTS/ITEMS 20-0456 Tentative Council Meeting Agenda Calendar 20-0556 Board/Commission Meeting Minutes 20-0600 Information/Action Items ADJOURNMENT Mayor Klein adjourned the meeting at 11:26 p.m. City of Sunnyvale Page 10