City Council

City of Sunnyvale Notice and Agenda - Revised City Council Tuesday, June 6, 2023 5:00 PM Online and Bay Conference Room (Room 145), City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Closed Session - 5 PM | Special Joint Meeting of City Council and Sunnyvale Financing Authority - 7 PM (or soon thereafter) | Regular Meeting - 7 PM Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Public Participation • In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the City Clerk. • Online participation: You may provide audio public comment by connecting to the meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone): Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/96111580540 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 961 1158 0540 (*9 to request to speak | *6 to unmute/mute) • Watch the City Council meeting at http://youtube.com/SunnyvaleMeetings or on television over Comcast Channel 15, AT&T Channel 99 • Submit written comments to the City Council no later than 4 hours prior to the meeting start to council@sunnyvale.ca.gov or by mail to: City Clerk, 456 W. Olive Ave., Sunnyvale, CA 94086 • Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or http://youtube.com/SunnyvaleMeetings Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please City of Sunnyvale Page 1 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. The Office of the City Clerk may be reached at 408-730-7483 or cityclerk@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)). 5 P.M. SPECIAL COUNCIL MEETING (Closed Session) Call to Order Call to Order in the Bay Conference Room - Room 145 (Open to the Public). Roll Call Public Comment The public may provide comments regarding the Closed Session item(s). If you wish to address the Council, please refer to the notice at the beginning of this agenda. Closed Sessions are not open to the public. Convene to Closed Session Convene to Closed Session in the Council Conference Room (Closed to the Public). A 23-0657 Closed Session Held Pursuant to California Government Code Section 54956.8: CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property Street Address: 805 E El Camino Real, Sunnyvale Agency Negotiators: Kent Steffens, City Manager; Connie Verceles, Deputy City Manager; Chip Taylor, Director of Public Works; Sherine Nafie, City Property Administrator Negotiating Parties: Corporate Residential, LLC. Under Negotiation: Price and Terms of Payment B 23-0231 Closed Session Held Pursuant to California Government Code Section 54957.6: CONFERENCE WITH LABOR NEGOTIATORS Agency designated representatives: Tina Murphy, Director of Human Resources Employee organization: Sunnyvale Managers Association (SMA) Adjourn Special Meeting City of Sunnyvale Page 2 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 7 P.M. COUNCIL MEETING Pursuant to Council Policy, City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Information provided herein is subject to change from date of printing of the agenda to the date of the meeting. CALL TO ORDER Call to Order in the Bay Conference Room (Room 145). SALUTE TO THE FLAG ROLL CALL CLOSED SESSION REPORT ORAL COMMUNICATIONS This category provides an opportunity for members of the public to address the City Council on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Mayor) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council to take action on an item not listed on the agenda. If you wish to address the Council, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda. 1.A 23-0223 Approve City Council Meeting Minutes of May 2, 2023 Recommendation: Approve the City Council Meeting Minutes of May 2, 2023 as submitted. 1.B 23-0304 Approve City Council Meeting Minutes of May 8, 2023 (Board and Commission Interviews) City of Sunnyvale Page 3 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 Recommendation: Approve the City Council Meeting Minutes of May 8, 2023 as submitted. 1.C 23-0305 Approve City Council Meeting Minutes of May 9, 2023 (Board and Commission Interviews) Recommendation: Approve the City Council Meeting Minutes of May 9, 2023 as submitted. 1.D 23-0306 Approve City Council Meeting Minutes of May 16, 2023 Recommendation: Approve the City Council Meeting Minutes of May 16, 2023 as submitted. 1.E 23-0270 Approve the List(s) of Claims and Bills Approved for Payment by the City Manager Recommendation: Approve the list(s) of claims and bills. 1.F 23-0182 Receive and File the City of Sunnyvale Investment Report - First Quarter 2023 Recommendation: Receive and file the City of Sunnyvale Investment Report - First Quarter 2023. 1.G 23-0414 Authorize the Issuance of a Purchase Agreement to Brightview Tree Care Services, Inc. for Street Tree Maintenance Services (F23-031) Recommendation: Take the following actions: - Authorize the issuance of a purchase agreement with Brightview Tree Care Services, Inc. in a not-to-exceed amount of $466,630; - Authorize the City Manager to increase the quantities under the contract, subject to available budget and if pricing and services remain acceptable; and - Authorize the City Manager to renew the contract for one (1) additional one-year option, subject to available budget and if pricing and services remain acceptable to the City. 1.H 23-0506 Adopt a Resolution to Approve Road Maintenance and Rehabilitation Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads (SB 1) Funding Program City of Sunnyvale Page 4 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 Recommendation: Adopt a Resolution to Approve the Road Maintenance and Rehabilitation Updated Proposed Projects List for the Road Repair and Accountability Act of 2017 - Local Streets and Roads Funding Program and find the action exempt from the California Environmental Quality Act ("CEQA") pursuant to CEQA Guidelines Section 15378(b)(4) as it is a fiscal activity that does not involve any commitment to any specific project which may result in a potential significant impact on the environment. 1.I 23-0517 Award of Contract to Kimley-Horn and Associates, Inc. for Pedestrian and Bicycle Facility Installation on Tasman Drive Study (F23-023) and Approve Budget Modification No. 21 in the amount of $73,181 Recommendation: Take the following actions: - Award a contract in substantially the same form as Attachment 1 to the report in an amount not to exceed $248,346 to Kimley-Horn and Associates, Inc. for Pedestrian and Bicycle Facility Installation on Tasman Drive Study; - Authorize the City Manager to execute the contract when all conditions have been met; - Approve a 10% contingency in the amount of $24,835; and - Approve Budget Modification No. 21 in the amount of $73,181. 1.J 23-0550 Authorize Amending an Existing Contract with Park Consulting Group for the Phase II Implementation and Post-Production support for EnerGov (F23-126) Recommendation: Take the following action: Authorize the City Manager to execute an Amendment to the existing contract with Park Consulting Group, in substantially the same form as Attachment 1 to this report, increasing the not-to-exceed contract amount by $248,850 for a new not-to-exceed contract amount of $682,350. 1.K 23-0559 Award of Contract to Maze & Associates for the Annual Independent Financial Audit Services (F23-070) City of Sunnyvale Page 5 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 Recommendation: Take the following Actions: - Award a five (5) year Services Agreement in substantially the same form as Attachment 1 to the report in an amount not to exceed $683,215 to Maze & Associates of Pleasant Hill, CA; - Authorize the City Manager to execute the contract when all necessary conditions have been met; - Authorize the City Manager to amend the agreement's term for two (2) additional one-year periods and total not-to-exceed amount, subject to the available budget, provided pricing and services remain acceptable to the City; and - Approve a 10% contingency in the amount of $68,321. 1.L 23-0539 Reject Sole Bid Received for the Sunnyvale Bicycle, Pedestrian and Safe Routes to School Safety Improvements Project (PW23-11) Recommendation: Reject the sole bid received in response to Invitation for Bids PW23-11 - Sunnyvale Bicycle, Pedestrian and Safe Routes to School Safety Improvements Project. 1.M 23-0512 Approve the FY 2023/24 Preliminary Engineer’s Report for the Downtown Parking District Assessment, Adopt a Resolution of Intention to Levy and Collect an Assessment for the Downtown Parking Maintenance District for FY 2023/24, and Set the Date of July 25, 2023 for the Public Hearing on the Proposed Assessment Recommendation: Approve the Fiscal Year (FY) 2023/24 preliminary Engineer's Report for the Downtown Parking District Assessment, adopt a Resolution of Intention to Levy and Collect an Assessment for the Downtown Parking Maintenance District for FY 2023/24, and set the date of July 25, 2023 for the public hearing on the levy of the proposed Assessment. 1.N 23-0630 Approve Request from the Sunnyvale Chamber of Commerce to Waive City Fees for the 2023 Art and Wine Festival in the Amount of $20,073 Recommendation: Approve Request from the Sunnyvale Chamber of Commerce to Waive City Fees for the 2023 Art and Wine Festival in the amount of $20,073. City of Sunnyvale Page 6 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 ADJOURNMENT TO SPECIAL JOINT MEETING OF THE CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY 7 P.M. (OR SOON THEREAFTER) SPECIAL JOINT CITY COUNCIL AND SUNNYVALE FINANCING AUTHORITY MEETING Call to Order Call to Order in the Bay Conference Room (Room 145). Roll Call Oral Communications This category provides an opportunity for members of the public to address the City Council and Financing Authority Board on items not listed on the agenda and is limited to 15 minutes (may be extended or continued at the discretion of the Mayor/Board Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Council or Board to take action on an item not listed on the agenda. If you wish to address the Council and Board, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section. Consent Calendar All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda. 2.A 23-0606 Approve Sunnyvale Financing Authority Meeting Minutes of February 7, 2023 Recommendation: Approve the Sunnyvale Financing Authority Meeting Minutes of February 7, 2023 as submitted. PUBLIC HEARINGS/GENERAL BUSINESS If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments. 3 23-0452 Annual City Council Public Hearing on FY 2023/24 Budget and Resource Allocation Plan and Establishment of Appropriations City of Sunnyvale Page 7 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 Limit and Sunnyvale Financing Authority Public Hearing on FY 2023/24 Budget Recommendation: City Council: Conduct a Public Hearing to obtain input from the public as required by City Charter Section 1303, the California Constitution, and the California Government Code. Council can also provide direction to staff on any issue requiring further review prior to the adoption of the FY 2023/24 Budget on June 20, 2023. Sunnyvale Financing Authority: Conduct a Public Hearing on the FY 2023/24 Budget. The Board can also provide direction to staff on any issue requiring further review prior to the adoption of the FY 2023/24 Budget on June 20, 2023. ADJOURN (JOINT) SUNNYVALE FINANCING AUTHORITY MEETING RECONVENE TO CITY COUNCIL MEETING PUBLIC HEARINGS/GENERAL BUSINESS If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. For land-use items, applicants are limited to a maximum of 10 minutes for opening comments and 5 minutes for closing comments. 4 23-0455 Annual Review of Proposed Fees and Charges for Fiscal Year 2023/24 Recommendation: Conduct a public hearing in order to solicit public input and provide direction to staff on any fee requiring further review prior to the June 20, 2023 Council meeting where the proposed schedule will be considered for adoption. COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL COMMITTEE ASSIGNMENTS NON-AGENDA ITEMS & COMMENTS -Council City of Sunnyvale Page 8 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 -City Manager INFORMATION ONLY REPORTS/ITEMS Visit http://Sunnyvale.ca.gov/TCMAC to view the Tentative Council Meeting Agenda Calendar (TCMAC) online. The TCMAC is updated each Thursday afternoon. 23-0418 Board/Commission Meeting Minutes 23-0419 Information/Action Items 23-0424 Tentative Council Meeting Agenda Calendar 23-0481 Council Advocacy Letters ADJOURNMENT NOTICE TO THE PUBLIC The agenda reports to council (RTCs) may be viewed on the City’s website at sunnyvale.ca.gov after 7 p.m. on Thursdays or at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue, during normal business hours, prior to Tuesday City Council meetings. Any agenda related writings or documents distributed to members of the City of Sunnyvale City Council regarding any open session item on this agenda will be made available for public inspection in the Office of the City Clerk located on the fourth floor of City Hall at 456 W. Olive Avenue, during normal business hours and in the Bay Conference Room (Room 145) on the evening of the Council Meeting, pursuant to Government Code §54957.5. Please contact the Office of the City Clerk at 408-730-7483 for specific questions regarding the agenda. PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the Office of the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure 1094.5. City of Sunnyvale Page 9 Printed on 6/2/2023 City Council Notice and Agenda - Revised June 6, 2023 Planning a presentation for a City Council meeting? To help you prepare and deliver your public comments, please review the "Making Public Comments During City Council or Planning Commission Meetings" available at http://Sunnyvale.ca.gov/PublicComments Planning to provide materials to Council? If you wish to provide the City Council with copies of your presentation materials, please provide 12 copies of the materials to the Office of the City Clerk. The City Clerk will distribute your items to the Council. Upcoming Meetings Visit https://sunnyvaleca.legistar.com for upcoming Council, board and commission meeting information. City of Sunnyvale Page 10 Printed on 6/2/2023