City Council

City of Sunnyvale Meeting Minutes City Council Tuesday, July 23, 2024 5:30 PM Online and Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Special Meeting: Study Session - 5:30 PM | Regular Meeting - 7 PM 5:30 P.M. SPECIAL COUNCIL MEETING (Study Session) Call to Order Vice Mayor Srinivasan called the meeting to order at 5:30 p.m. Roll Call Present: 6 - Mayor Larry Klein Vice Mayor Murali Srinivasan Councilmember Russ Melton Councilmember Omar Din Councilmember Richard Mehlinger Councilmember Linda Sell Absent: 1 - Councilmember Alysa Cisneros Councilmember Cisneros' absence is excused. Study Session A 24-0010 Las Palmas Tennis Center Needs Assessment Senior Engineer Marlon Quiambao provided the staff report and presentation. Public Hearing opened at 6:25 p.m. Dana Gill, Founder & CEO, Lifetime Activities, welcomed the conversation regarding Lifetime Activities and offered to answer any additional questions from Council. Ralph Kenton, President, Sunnyvale Tennis Club, voiced their support for Option C (Replace & Grow) with the additional modification that all the buildings be combined into one large facility. City of Sunnyvale Page 1 City Council Meeting Minutes July 23, 2024 Mike Serrone communicated their thoughts on the prospect of raising fees and how that may deter Sunnyvale residents. Stephen Meier voice their support for Option C. Pam Anderson shared their support for improving the tennis facilities at Las Palmas and other public parks. Public Hearing closed at 6:59 p.m. Adjourn Special Meeting Vice Mayor Srinivasan adjourned the meeting at 7:01 p.m. 7 P.M. COUNCIL MEETING CALL TO ORDER Mayor Klein called the meeting to order at 7:12 p.m. SALUTE TO THE FLAG Mayor Klein led the salute to the United States flag. ROLL CALL Present: 6 - Mayor Larry Klein Vice Mayor Murali Srinivasan Councilmember Russ Melton Councilmember Omar Din Councilmember Richard Mehlinger Councilmember Linda Sell Absent: 1 - Councilmember Alysa Cisneros Councilmember Cisneros' absence is excused. CLOSED SESSION REPORT Vice Mayor Srinivasan reported that Council met in Closed Session on July 9, 2024 pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE APPOINTMENT Title: City Manager; nothing to report. City of Sunnyvale Page 2 City Council Meeting Minutes July 23, 2024 Vice Mayor Srinivasan reported that Council met in Closed Session on July 18, 2024 pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE APPOINTMENT Title: City Manager; nothing to report. Vice Mayor Srinivasan reported that Council met in Closed Session on July 19, 2024 pursuant to California Government Code Section 54957: PUBLIC EMPLOYEE APPOINTMENT Title: City Manager; nothing to report. SPECIAL ORDER OF THE DAY B 24-0340 Park and Recreation Month Mayor Klein spoke in honor of Park and Recreation Month. Library and Recreation Services Director Michelle Perera spoke in recognition of Park and Recreation Month. ORAL COMMUNICATIONS Councilmember Sell announced the candidate nomination period for the election of City Councilmembers for Districts 2, 4 and 6 along the office Mayor. Winnie Lam provided a presentation on the need to improve traffic safety at Sunnyvale Avenue and California Avenue. Catherine Liu shared their experience being hit by a motor vehicle as a pedestrian and stressed the need for improved safety. Chuck Fraleigh voiced their concerns with the progress of village centers at the Dwayne and Lakewood village center sites. Agnes Veith communicated their concerns with how village center projects are progressing in Sunnyvale. Peggy Shen Brewster voiced their concerns with the inequities that North Sunnyvale faces compared to the rest of Sunnyvale and with the progress of village center projects. Alex Kost, Livable Sunnyvale, shared their concerns with how village center plans are being implemented and the loss of retail businesses. Cortney Jansen provided comments and concerns with how village centers are City of Sunnyvale Page 3 City Council Meeting Minutes July 23, 2024 being developed. Rita Welsh shared their concerns with how the village centers are progressing and the need for urban centers. Gail Rubino voiced their disappointment with how the village centers have been implemented and how the use of objective standards may assist. Shilpa B. communicated their concerns with vendors doing business in front of shopping centers. Jim village shared their concerns with how village centers projects are progressing in Sunnyvale. CONSENT CALENDAR Public Comment opened at 7:52 p.m. No speakers. Public Comment closed at 7:52 p.m. MOTION: Vice Mayor Srinivasan moved and Councilmember Melton seconded the motion to approve agenda items 1.A through 1.K. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 Absent: 1 - Councilmember Cisneros 1.A 24-0360 Approve City Council Meeting Minutes of June 4, 2024 Approve the City Council Meeting Minutes of June 4, 2024 as submitted. 1.B 24-0715 Approve City Council Meeting Minutes of June 18, 2024 Approve the City Council Meeting Minutes of June 18, 2024 as submitted. City of Sunnyvale Page 4 City Council Meeting Minutes July 23, 2024 1.C 24-0040 Approve City Council Meeting Minutes of June 25, 2024 Approve the City Council Meeting Minutes of June 25, 2024 as submitted. 1.D 24-0043 Approve City Council Meeting Minutes of July 9, 2024 (Closed Session) Approve the City Council Meeting Minutes of July 9, 2024 as submitted. 1.E 24-0442 Approve the List(s) of Claims and Bills Approved for Payment by the City Manager Approve the list(s) of claims and bills. 1.F 24-0692 Award Three Contracts for Public Safety Computer Aided Dispatch (CAD) System Upgrades: (1) to Intergraph Corporation through its Hexagon Safety, Infrastructure & Geospatial Division (“Hexagon”) for HxGN On Call Dispatch Computer Aided Dispatch System (CAD), (2) to AgreeYa for CAD Implementation Project Management services; and (3) to Environmental System Research Institute, Inc. (ESRI) to Upgrade Geographic Information Systems (GIS) (F24-081) Take the following actions: - Award a ten-year contract in substantially the same form as Attachment 1 to the report with a not-to-exceed amount of $5,494,766 (Implementation - $2,994,381 and 8-Year System Maintenance and Support services - $2,500,385) to Intergraph Corporation through its Hexagon Safety, Infrastructure & Geospatial division (“Hexagon”) of Madison, AL for the implementation services, licensing, maintenance and support of the On-Call Dispatch CAD System for public safety dispatch services. The contract consists of implementation services in the amount of $2,894,603 which will be paid and performed over a 2-year period and the nine-year CAD licensing and maintenance and support agreement in the amount of $2,500,385; - Approve a 15% contingency for implementation services in an amount of $449,157; - Delegate the authority to the City Manager to renew the licensing agreement and maintenance and support for CAD for four (4) additional one-year periods within budgeted amounts, provided pricing and services remain acceptable; - Award a 3-year contract in substantially the same form as Attachment 2 to the report with a not-to-exceed amount of $681,876 to AgreeYa of Folsom, CA for Project Management services for the implementation of CAD; City of Sunnyvale Page 5 City Council Meeting Minutes July 23, 2024 - Approve a 10% contingency for project management services for CAD in an amount of $68,188; - Award a 3-year purchase order in the amount of $291,657.50 to Environmental System Research Institute, Inc. (ESRI) of Redlands, CA to upgrade to a Small Government Enterprise annual subscription for Geographic Information Systems (GIS) required to support the replacement CAD system; and - Authorize the City Manager to execute the contracts when all necessary conditions have been met. 1.G 24-0751 Award of Contract to YEI Engineers, Inc. in the Amount of $489,474 for Design and Construction Support Services for Emergency Generator & Electrical Upgrade at Four Fire Stations and Approval of Budget Modification No. 2 in the Amount of $60,000 (F24-056) Take the following actions: - Award a Consultant Services Agreement in an amount not-to-exceed $489,474 in substantially the same form as Attachment 1 to the report, to YEI Engineers, Inc. of Oakland, CA; - Approve a 10% contingency in the amount of $48,947; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Approve Budget Modification No. 2 in the amount of $60,000. 1.H 24-0777 Award of Contract in the Amount of $691,920 to Vellutini Corporation DBA Royal Electric Company for SMaRT Station NexGen Electrical Upgrade (PW24-20) and Finding of California Environmental Quality Act (CEQA) Categorical Exemption Pursuant to CEQA Guidelines Section 15301(a) Take the following actions: - Award a contract in substantially the same form as Attachment 2 to the report in the amount of $691,920 to Vellutini Corporation DBA Royal Electric Company of Sacramento, CA; - Approve a 15% construction contingency in the amount of $103,788; - Authorize the City Manager to execute the contract when all necessary conditions have been met; and - Make a finding of a categorical exemption from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301(a). 1.I 24-0745 Authorize the Issuance of a Purchase Agreement to Univar City of Sunnyvale Page 6 City Council Meeting Minutes July 23, 2024 Solutions USA, LLC in the Amount of $450,000 for Sodium Hypochlorite (F24-197) Take the following actions: - Authorize the issuance of a purchase agreement to Univar Solutions USA, LLC, in the not-to-exceed amount of $450,000 for the purchase of sodium hypochlorite; and - Authorize the City Manager to increase the not-to-exceed amount for this contract, subject to available budget and if pricing and service remain acceptable to the City. 1.J 24-0733 Adopt a Resolution Authorizing the City to Apply to and Participate in the State of California’s Prohousing Designation Program Adopt a Resolution authorizing the City to apply to and participate in the State of California’s Prohousing Designation Program. 1.K 24-0643 Approve the Fiscal Year 2024/25 Sustainability Speakers Series Approve the Fiscal Year 2024/25 Sustainability Speaker Series topics as proposed by the Sustainability Commission, with the provision that the implementation of up to four events will be contingent on speaker availability, staffing resources, and available budget. Staff collaborated with the Subcommittee during the development of the proposed Series and generally supports the topics selected. PUBLIC HEARINGS/GENERAL BUSINESS 2 24-0281 Approve Recommendation of Public Art for Lakewood Branch Library Recreation Services Coordinator Kristin Dance provided the staff report and presentation. Public Hearing for the interior location opened at 8:11 p.m. Cortney Jansen spoke in support in choosing local artists and art that reflects Sunnyvale. Lordy Rodriguez shared the artistic vision their art Proposal 5. Neela Shukla voiced their desire to have art that can evolve or change as time passes. City of Sunnyvale Page 7 City Council Meeting Minutes July 23, 2024 Public Hearing for the interior location closed at 8:17 p.m. MOTION: Councilmember Din moved and Councilmember Melton seconded the motion to approve Proposal 3 - Rough Edge Collective as the interior location artist. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 Absent: 1 - Councilmember Cisneros Public Hearing for the exterior location opened at 8:49 p.m. Ene Osterass-Constable, WOWHAUS, advocated for their art Proposal 10. Saori Russel, Ride Art Studio, advocated for their art Proposal 7. Public Hearing for the exterior location closed at 9:03 p.m. MOTION: Councilmember Sell moved and Councilmember Mehlinger seconded the motion to approve Ride Art Studio – Proposal 7 as the exterior location artist. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 Absent: 1 - Councilmember Cisneros City of Sunnyvale Page 8 City Council Meeting Minutes July 23, 2024 City Council took a recess at 9:11 p.m. and returned at 9:20 p.m. will all Councilmembers present. 3 24-0776 Consider Authorizing City Manager to Negotiate and Execute an Amended Loan Agreement with MidPen Housing to Extend the $964,750 HOME Loan for Carroll Inn for 55 Years Housing Officer Jenny Carloni provided the staff report. Public Hearing opened at 9:31 p.m. Jim Davis shared their concerns with the amended loan agreement and the details of how this agreement came about. Kyle Attenhofer, Senior Vice President of Asset Management, MidPen Housing, communicated the MidPen Housing position regarding the amended loan agreement and of its importance to MidPen. Public Hearing closed at 10:01 p.m. MOTION: Councilmember Sell moved and Councilmember Melton seconded the motion to approve Alternative 1: Authorize the City Manager to negotiate and execute an Amended Loan Agreement with MidPen extending the remaining balance of the HOME Loan for Carroll Inn for an additional 55 years and requiring annual residual receipt payments. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 Absent: 1 - Councilmember Cisneros 4 24-0779 Consider Request from Charities Housing for Forgiveness or City of Sunnyvale Page 9 City Council Meeting Minutes July 23, 2024 Extension of $100,000 Community Development Block Grant (CDBG) Loan for HomeSafe Santa Clara Housing Officer Jenny Carloni provided the staff report. Public Hearing opened at 10:20 p.m. Andy Lief, Charities Housing, advocated for Charities Housing request for a forgiveness or extension of the CDBG loan. Public Hearing closed at 10:36 p.m. MOTION: Councilmember Melton moved and Mayor Klein seconded the motion to approve Alternative 3: Do not approve the CDBG loan forgiveness or extension request from Charities for HomeSafe Santa Clara, and require the loan be due and payable upon HomeSafe demolition in accordance with the Loan Agreement. The motion carried with the following vote: Yes: 6 - Mayor Klein Vice Mayor Srinivasan Councilmember Melton Councilmember Din Councilmember Mehlinger Councilmember Sell No: 0 Absent: 1 - Councilmember Cisneros COUNCILMEMBERS REPORTS ON ACTIVITIES FROM INTERGOVERNMENTAL COMMITTEE ASSIGNMENTS Vice Mayor Srinivasan reported on a National League of Cities AI committee meeting at Google. NON-AGENDA ITEMS & COMMENTS -Council Councilmember Mehlinger proposed a study issue to explore an improved street sweeping pilot program. Mayor Klein and Councilmembers Melton and Din co-sponsored the study issue. Councilmember Mehlinger proposed a study issue to examine creating a Japanese City of Sunnyvale Page 10 City Council Meeting Minutes July 23, 2024 American incarceration memorial. Mayor Klein and Councilmembers Din and Sell co-sponsored the study issue. Councilmember Melton provided comments on the passing of Agenda Item 1.F for Public Safety Computer Aided Dispatch (CAD) System Upgrades. Councilmember Mehlinger spoke to the public comments regarding traffic safety concerns and inquired if staff can provide information on the frequency of traffic incidents. Mayor Klein proposed a study issue to evaluate the addition of paramedic services to supplement the County provided services for Sunnyvale residents and businesses. Vice Mayor Srinivasan and Councilmembers Melton, Din, Mehlinger and Sell co-sponsored the study issue. Mayor Klein spoke to the successful July 4th drone show at Baylands Park. -City Manager Interim City Manager Tim Kirby announced the rescheduling of the Safe Parking Ordinance Study Session from Aug. 13 to Sept. 24, 2024, and provided details on the upcoming Study Session on Special Events. INFORMATION ONLY REPORTS/ITEMS 24-0648 Tentative Council Meeting Agenda Calendar 24-0680 Board/Commission Meeting Minutes 24-0740 Information/Action Items 24-0796 Council Advocacy Letters 24-0819 Letter to Santa Clara County Board of Supervisors ADJOURNMENT Mayor Klein adjourned the meeting at 11:03 p.m. City of Sunnyvale Page 11