Housing and Human Services Commission

Name: Housing and Human Services Commission — Sunnyvale, CA
Start: 2023-09-19
End: 2023-09-19
Location: Sunnyvale, CA

Regular Meeting

Sunnyvale, CA · September 19, 2023

Agenda Minutes

Minutes

City of Sunnyvale Meeting Minutes - Final Housing and Human Services Commission Tuesday, September 19, 2023 7:00 PM Online and Bay Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Stetson called the meeting to order at 7 p.m. SALUTE TO THE FLAG Chair Stetson led the salute to the flag. ROLL CALL Present: 5 - Commissioner Elinor Stetson Vice Chair Leesa Riviere Chair Scott Duncan Commissioner Ken Hiremath Commissioner Elizabeth Steward Absent: 2 - Commissioner Jim Davis Commissioner Helen Lei Commissioner Helen Lei (absent) Commissioner Jim Davis (absent) Council Liaison Richard Mehlinger (present) Chair Stetson welcomed the new Council Liaison. Council Liaison Richard Mehlinger introduced himself and shared that he represents District 5. He noted that he will be the Housing and Human Services Commission (HHSC) Council Liaison thru Dec. 2023. He added that was very impressed with the work and recommendations by HHSC. He wishes to be seen as a resource and will simply observe. ORAL COMMUNICATIONS Stacy - Spoke in support of services for Sunnyvale's unhoused and the desire to start a program similar to Hotel de Zink in Palo Alto. She also noted that Helping Hands Silicon Valley does a great job at providing a lot of support for the unhoused. City of Sunnyvale Page 1 Housing and Human Services Meeting Minutes - Final September 19, 2023 Commission Rose Gregorio - Retired Nurse and has been a volunteer since 2012. She started volunteering at shelters before COVID. Now, as a Helping Hands volunteer, she focuses on providing essential needs to the many unhoused individuals in encampments. This is the worst that she has ever experienced. It's been hard to watch them get displaced over and over. Alpana Agarwal, Founder of Helping Hands of Silicon Valley. Helping Hands started operating during COVID. In addition to providing basic necessities, Helping Hands is an advocate for the unhoused and is asking that Sunnyvale help with affordable housing, cooling and warming centers, etc. CONSENT CALENDAR 1.A 23-0802 Approve the Housing and Human Services Commission Meeting Minutes of June 28, 2023 Chair Stetson asked if anyone wished to discuss the item on the Consent Calendar. No members of the public wished to speak. Chair Stetson asked for a motion or any additional discussion on the Consent Calendar. MOTION: Commissioner Duncan moved and Vice Chair Riviere seconded the motion to Approve the Housing and Human Services Commission Meeting Minutes of June 28, 2023, as submitted. The motion carried by the following vote: Yes: 4 - Commissioner Stetson Vice Chair Riviere Chair Duncan Commissioner Steward No: 0 Absent: 2 - Commissioner Davis Commissioner Lei Abstain: 1 - Commissioner Hiremath PUBLIC HEARINGS/GENERAL BUSINESS 2 23-0822 Review of 2022/23 Consolidated Annual Performance Evaluation Report (CAPER) City of Sunnyvale Page 2 Housing and Human Services Meeting Minutes - Final September 19, 2023 Commission Housing Programs Analyst Leif Christiansen provided the staff report and answered questions from the commissioners. Chair Stetson opened the public hearing at 7:19 p.m. Marie Bernard, Sunnyvale Community Services Executive Director, gave a short report on the Tenant-Based Rental Assistance program that was mentioned in the CAPER and thanked the Commissioners for their continued support. Chair Stetson closed the public hearing at 7:22 p.m. Chair Stetson asked for a motion or any additional discussion. MOTION: Commissioner Hiremath moved and Commissioner Duncan seconded the motion to approve Alternative 1: Approve the draft CAPER as presented in Attachment 1 of the staff report. The motion carried by the following vote: Yes: 5 - Commissioner Stetson Vice Chair Riviere Chair Duncan Commissioner Hiremath Commissioner Steward No: 0 Absent: 2 - Commissioner Davis Commissioner Lei 3 23-0801 Election of Chair and Vice Chair for FY 2023/24 Chair Stetson asked for nominations for Chair for FY 2023/24. Commissioner Hiremath nominated Commissioner Duncan to serve as Chair. Commissioner Duncan accepted the nomination. There were no other nominations for Chair. Chair Stetson asked for nominations for Vice Chair for FY 2023/24. Commissioner Duncan nominated Commissioner Riviere to continue as Vice Chair. City of Sunnyvale Page 3 Housing and Human Services Meeting Minutes - Final September 19, 2023 Commission Commissioner Riviere accepted the nomination. There were no other nominations for Vice Chair. Chair Duncan and Vice Chair Riviere were elected by acclamation. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES 23-0803 Consideration of Potential Study Issues None. STANDING ITEM: HOUSING ELEMENT UPDATE 23-0804 Housing Element Update Affordable Housing Manager Ernie Defrenchi gave a update on the progress being made to address the comments from HCD and get the Housing Element certified and adopted by yearend. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments None. -Staff Comments None. INFORMATION ONLY REPORTS/ITEMS 23-0805 Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2024 ADJOURNMENT Chair Stetson adjourned the meeting at 7:49 p.m. City of Sunnyvale Page 4

Agenda

City of Sunnyvale Notice and Agenda Housing and Human Services Commission Tuesday, September 19, 2023 7:00 PM Online and Bay Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/92867949471 Special Meeting Public Participation • In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the Recording Officer. . • Online participation: You may provide audio public comment by connecting to the Meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone): Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/92867949471 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 928 6794 9471 (*9 to request to speak | *6 to unmute/mute) • Watch the Housing and Human Services Commission meeting at: http://youtube.com/SunnyvaleMeetings • Submit written comments to the Housing and Human Services Commission no later than 4 hours prior to the meeting start to HousingHumanServices@sunnyvale.ca.gov or by mail to City Clerk, 456 W. Olive Avenue, Sunnyvale, CA 94086. • Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or http://youtube.com/SunnyvaleMeetings City of Sunnyvale Page 1 Printed on 9/14/2023 Housing and Human Services Notice and Agenda September 19, 2023 Commission Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADA contact: Housing staff may be reached at 408-730-7250 or housing@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)). CALL TO ORDER SALUTE TO THE FLAG ROLL CALL ORAL COMMUNICATIONS This category provides an opportunity for members of the public to address the Housing and Human Services Commission on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Housing and Human Services Commission to take action on an item not listed on the agenda. If you wish to address the Housing and Human Services Commission, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda. 1.A 23-0802 Approve the Housing and Human Services Commission Meeting Minutes of June 28, 2023 Recommendation: Approve the Housing and Human Services Commission Meeting Minutes of June 28, 2023, as submitted. City of Sunnyvale Page 2 Printed on 9/14/2023 Housing and Human Services Notice and Agenda September 19, 2023 Commission PUBLIC HEARINGS/GENERAL BUSINESS If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. 2 23-0822 Review of 2022/23 Consolidated Annual Performance Evaluation Report (CAPER) Recommendation: Alternative 1: Approve the draft CAPER as presented in Attachment 1 of the staff report. 3 23-0801 Election of Chair and Vice Chair for FY 2023/24 STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES 23-0803 Consideration of Potential Study Issues 23-0804 Housing Element Update NON-AGENDA ITEMS & COMMENTS -Commissioner Comments -Staff Comments INFORMATION ONLY REPORTS/ITEMS 23-0805 Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2024 City of Sunnyvale Page 3 Printed on 9/14/2023 Housing and Human Services Notice and Agenda September 19, 2023 Commission ADJOURNMENT Notice to the Public: Any agenda related writings or documents distributed to members of this meeting body regarding any item on this agenda will be made available for public inspection in the originating department or can be accessed through the Office of the City Clerk located at 456 W. Olive Avenue, during normal business hours and in the Bay Conference Room (Room 145) on the evening of the Housing and Human Services Commission Meeting, pursuant to Government Code §54957.5. Agenda information is available by contacting Edith Alanis at 408-730-7254 or ealanis@sunnyvale.ca.gov. Agendas and associated reports are also available 72 hours before the meeting on the City’s website at sunnyvale.ca.gov and during normal business hours at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue. City of Sunnyvale Page 4 Printed on 9/14/2023

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