Housing and Human Services Commission

Name: Housing and Human Services Commission — Sunnyvale, CA
Start: 2023-11-29
End: 2023-11-29
Location: Sunnyvale, CA

Regular Meeting

Sunnyvale, CA · November 29, 2023

Agenda Minutes

Minutes

City of Sunnyvale Meeting Minutes - Final Housing and Human Services Commission Wednesday, November 29, 2023 7:00 PM Online and Bay Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Duncan called the meeting to order at 7:02 p.m. SALUTE TO THE FLAG Chair Duncan led the salute to the flag. ROLL CALL Present: 5 - Chair Scott Duncan Commissioner Jim Davis Commissioner Elinor Stetson Commissioner Elizabeth Steward Commissioner Carol Weiss Absent: 2 - Vice Chair Leesa Riviere Commissioner Ken Hiremath Vice Chair Leesa Riviere (absent) Commissioner Ken Hiremath (absent) Council Liaison Richard Mehlinger (present) ORAL COMMUNICATIONS None. CONSENT CALENDAR Chair Duncan asked if anyone wished to discuss any of the items on the Consent Calendar. No members of the public wished to speak. Chair Duncan asked for a motion or any additional discussion on the Consent Calendar. City of Sunnyvale Page 1 Housing and Human Services Meeting Minutes - Final November 29, 2023 Commission MOTION: Commissioner Stetson moved and Commissioner Steward seconded the motion to approve the Consent Calendar as submitted. The motion carried by the following vote: Yes: 4 - Chair Duncan Commissioner Stetson Commissioner Steward Commissioner Weiss No: 0 Absent: 2 - Vice Chair Riviere Commissioner Hiremath Abstain: 1 - Commissioner Davis Commissioner Weiss noted that she abstained from voting on the draft minutes. 1.A 23-1096 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Approve the Housing and Human Services Commission Meeting Minutes of September 19, 2023 Approve the Housing and Human Services Commission Meeting Minutes of September 19, 2023, as submitted. 1.B 23-1097 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Approve 2024 Draft Master Work Plan Approve 2024 Draft Master Work Plan as submitted PUBLIC HEARINGS/GENERAL BUSINESS 2 23-1095 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Forward Recommendation to City Council to Adopt a Resolution to Amend the General Plan by Adopting the 2023-2031 Housing Element and Adopt a Negative Declaration for the 2023-2031 Housing Element Housing Specialist Ryan Dyson provided the staff report with a slide presentation and answered questions. Also present to answer questions from commissioners were Director of Community Development Trudi Ryan and Affordable Housing Manager Ernie Defrenchi. City of Sunnyvale Page 2 Housing and Human Services Meeting Minutes - Final November 29, 2023 Commission Chair Duncan opened and closed the public hearing at 8:09 p.m. upon confirming that there were no members of the public wishing to speak. After additional discussion and clarifying questions of staff, Chair Duncan asked for a motion. MOTION: Commissioner Davis moved and Commissioner Steward seconded the motion to approve Alternative 1: Recommend that the City Council make the findings and adopt the Resolution in Attachment 2 to the report to a. Adopt the Negative Declaration in Attachment 3 to the report, and b. Amend the General Plan by Adopting the 2023-2031 Housing Element as included a Exhibit A. The motion carried by the following vote: Yes: 5 - Chair Duncan Commissioner Davis Commissioner Stetson Commissioner Steward Commissioner Weiss No: 0 Absent: 2 - Vice Chair Riviere Commissioner Hiremath 3 23-1098 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Review Draft Request for Proposals for FY 2024/25 CDBG Capital Projects and 2024/26 HOME Tenant Based Rental Assistance Funding Affordable Housing Manager Ernie Defrenchi provided the staff report and answered questions. Chair Duncan opened and closed the public hearing at 8:15 p.m. upon confirming that there were no members of the public wishing to speak. After a short discussion and clarifying questions, Chair Duncan asked for a motion. MOTION: Chair Duncan moved and Commissioner Davis seconded the motion to approve the draft RFPs with no additional comments/suggestions for any changes to the final RFP. The motion carried by the following vote: City of Sunnyvale Page 3 Housing and Human Services Meeting Minutes - Final November 29, 2023 Commission Yes: 5 - Chair Duncan Commissioner Davis Commissioner Stetson Commissioner Steward Commissioner Weiss No: 0 Absent: 2 - Vice Chair Riviere Commissioner Hiremath 4 23-1099 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Annual Review of the City Code of Ethics and Conduct for Elected and Appointed Officials Affordable Housing Manager Ernie Defrenchi noted that this annual review was an opportunity for commissioners to ask questions or give recommendations about the Code of Ethics and Conduct for Elected and Appointed Officials. Staff confirmed that there had been no changes to the Code of Ethics and Conduct for Elected and Appointed Officials since 2022. Chair Duncan opened and closed the public hearing at 8:21 p.m. upon confirming that there were no members of the public wishing to speak. There were no comments or discussion. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Commissioner Davis asked staff if they knew or had any information about the Bay Area Housing Finance Authority. Staff expressed to have limited knowledge but are aware that BAHFA is an agency formed out of the Metropolitan Transportation Commission that intends to put a bond measure on a future ballot for financing the construction of new affordable housing in the nine counting Bay Area. Commissioner Davis provided additional details. Chair Duncan, asked about additional items that he expected to see on the Draft City of Sunnyvale Page 4 Housing and Human Services Meeting Minutes - Final November 29, 2023 Commission Work Plan. Staff shared that the Work Plan that they approved at the meeting had items that come to the Commission on at regular basis to comply with HUD deadlines and that other items will be added as dates a firmed up based on staff workload and progress. Staff committed to bring a revised work plan as items are added. -Staff Comments Affordable Housing Manager Defrenchi shared the following items. He welcomed new commissioner Carol Weiss. He announced that there would not be a December meeting. INFORMATION ONLY REPORTS/ITEMS 23-1100 Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2025 ADJOURNMENT Chair Duncan adjourned the meeting at 8:30 p.m. City of Sunnyvale Page 5

Agenda

City of Sunnyvale Notice and Agenda Housing and Human Services Commission Wednesday, November 29, 2023 7:00 PM Online and Bay Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/92867949471 Special Meeting Public Participation • In-person participation: You may provide public comment by filling out a speaker card (optional) and giving it to the Recording Officer. . • Online participation: You may provide audio public comment by connecting to the Meeting online or by telephone. Use the Raise Hand feature to request to speak (*9 on a telephone): Meeting online link: https://sunnyvale-ca-gov.zoom.us/j/92867949471 Meeting call-in telephone number: 833-548-0276 | Meeting ID: 928 6794 9471 (*9 to request to speak | *6 to unmute/mute) • Watch the Housing and Human Services Commission meeting at: http://youtube.com/SunnyvaleMeetings • Submit written comments to the Housing and Human Services Commission no later than 4 hours prior to the meeting start to HousingHumanServices@sunnyvale.ca.gov or by mail to City Clerk, 456 W. Olive Avenue, Sunnyvale, CA 94086. • Review recordings of this meeting and past meetings at https://sunnyvaleca.legistar.com/calendar.aspx or http://youtube.com/SunnyvaleMeetings City of Sunnyvale Page 1 Printed on 11/22/2023 Housing and Human Services Notice and Agenda November 29, 2023 Commission Accessibility/Americans with Disabilities Act (ADA) Notice Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance to provide public comment, or for other special assistance; please contact the City at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility to this meeting. ADA contact: Housing staff may be reached at 408-730-7250 or housing@sunnyvale.ca.gov (28 CFR 35.160 (b) (1)). CALL TO ORDER SALUTE TO THE FLAG ROLL CALL ORAL COMMUNICATIONS This category provides an opportunity for members of the public to address the Housing and Human Services Commission on items not listed on the agenda and is limited to 15 minutes (may be extended or continued after the public hearings/general business section of the agenda at the discretion of the Chair) with a maximum of up to three minutes per speaker. Please note the Brown Act (Open Meeting Law) does not allow the Housing and Human Services Commission to take action on an item not listed on the agenda. If you wish to address the Housing and Human Services Commission, please refer to the notice at the beginning of this agenda. Individuals are limited to one appearance during this section. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and will be acted upon by one motion. There will be no separate discussion of these items. If a member of the public would like a consent calendar item pulled and discussed separately, please refer to the notice at the beginning of this agenda. 1.A 23-1096 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Approve the Housing and Human Services Commission Meeting Minutes of September 19, 2023 Recommendation: Approve the Housing and Human Services Commission Meeting Minutes of September 19, 2023, as submitted. City of Sunnyvale Page 2 Printed on 11/22/2023 Housing and Human Services Notice and Agenda November 29, 2023 Commission 1.B 23-1097 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Approve 2024 Draft Master Work Plan Recommendation: Approve 2024 Draft Master Work Plan as submitted PUBLIC HEARINGS/GENERAL BUSINESS If you wish to speak to a public hearing/general business item, please refer to notice at the beginning of this agenda. Each speaker is limited to a maximum of three minutes. 2 23-1095 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Forward Recommendation to City Council to Adopt a Resolution to Amend the General Plan by Adopting the 2023-2031 Housing Element and Adopt a Negative Declaration for the 2023-2031 Housing Element Recommendation: Alternative 1: Recommend that the City Council make the findings and adopt the Resolution in Attachment 2 to the report to a. Adopt the Negative Declaration in Attachment 3 to the report, and b. Amend the General Plan by Adopting the 2023-2031 Housing Element as included a Exhibit A 3 23-1098 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Review Draft Request for Proposals for FY 2024/25 CDBG Capital Projects and 2024/26 HOME Tenant Based Rental Assistance Funding Recommendation: Review draft RFPs and provide any comments/suggestions for any changes to the final RFP. 4 23-1099 CONTINUED FROM MEETING OF NOVEMBER 21, 2023 Annual Review of the City Code of Ethics and Conduct for Elected and Appointed Officials STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES NON-AGENDA ITEMS & COMMENTS -Commissioner Comments -Staff Comments City of Sunnyvale Page 3 Printed on 11/22/2023 Housing and Human Services Notice and Agenda November 29, 2023 Commission INFORMATION ONLY REPORTS/ITEMS 23-1100 Housing and Human Services Commission Proposed Study Issues, Calendar Year: 2025 ADJOURNMENT Notice to the Public: Any agenda related writings or documents distributed to members of this meeting body regarding any item on this agenda will be made available for public inspection in the originating department or can be accessed through the Office of the City Clerk located at 456 W. Olive Avenue, during normal business hours and in the Bay Conference Room (Room 145) on the evening of the Housing and Human Services Commission Meeting, pursuant to Government Code §54957.5. Agenda information is available by contacting Edith Alanis at 408-730-7254 or ealanis@sunnyvale.ca.gov. Agendas and associated reports are also available 72 hours before the meeting on the City’s website at sunnyvale.ca.gov and during normal business hours at the NOVA Workforce Services reception desk located on the first floor of City Hall at 456 W. Olive Avenue. City of Sunnyvale Page 4 Printed on 11/22/2023

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