Parks and Recreation Commission

City of Sunnyvale Meeting Minutes Parks and Recreation Commission Wednesday, May 14, 2014 7:00 PM West Conference Room, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 Joint Meeting of the Parks and Recreation Commission and Arts Commission CALL TO ORDER Chair Alexander called the meeting to order at 7:06 p.m. in the West Conference Room, City Hall. SALUTE TO THE FLAG ROLL CALL Present: 3 - Chair Henry Alexander III Commissioner Ralph Kenton Vice Chair Craig Pasqua Absent: 2 - Commissioner Robert Harms Commissioner Robert Pochowski Commissioner Harms's absence is excused Commissioner Pochowski's absence is unexcused Council Liaison Hendricks (absent) Chair Alexander announced the Arts Commission did not have quorum, and invited those Arts Commissioners present to stay for the review of the budget. He explained there would be no action taken by the Arts Commission. Arts Commissioners present: Vice Chair Santos and Commissioner Karun. PRESENTATION 14-0522 Recognition of Service Vice Mayor Davis presented Commissioner Harms's certificate of recognition and thanked him for his years of service on the Parks and Recreation Commission. Steven Harms accepted the certificate on his father's behalf. Vice Mayor Davis presented Arts Commissioner Karun with a certificate of City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes May 14, 2014 recognition and thanked her for her service on the Arts Commission. Director Rosenblum thanked Commissioners on behalf of the Department of Libary and Community Services and the Director of Public Works, Kent Steffens. Superintendent Wax thanked Commissioner Karun on behalf of Chair Park, who was unable to attend. PUBLIC ANNOUNCEMENTS None PUBLIC COMMENTS None PUBLIC HEARINGS/GENERAL BUSINESS 14-0523 Review the FY 2014/2015 Recommended Budget and Resource Allocation Plan Superintendent Wax provided a report on the Community Services Division budget. He highlighted the increased revenue and the high value of volunteer contributions. He identified the total occupancy hours, individuals served and grants received. He answered commissioners questions regarding the FY14/15 budget, which is .2% less than FY13/14. Director Rosenblum identified the decrease as an adjustment of staff hours. Superintendent Morton provided a report on the Parks Division budget which includes Street Tree Services, Parks, and Tennis & Golf. Parks increased their budget to include a new Parks Worker I to serve the two new parks, Seven Seas and Swegles Park. He highlighted challenges with Golf revenues and the cost savings from reorganizing management staff. Superintendent Morton discussed the effects of the drought on the parks. Commissioners provided suggestions for increased revenues and cost savings. He answered questions regarding the current restaurant vendor and the impact of local golf course closures on the Sunnyvale golf course. Chair Alexander asked how the capacity of each park is measured. Superintendent Morton explained that renovation takes capacity into consideration and the Study Issue on Park Usage and Fees which will also address capacity at parks. Commissioners asked about Recreation Program attendance and about jurisdiction over the local garden programs. City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes May 14, 2014 Chair Alexander opened the Public Hearing at 8:00 pm. Seeing no public, he closed the Public Hearing. Vice Chair Pasqua motioned, and Commissioner Kenton seconded to approve the budget as presented. The motion carried by the following vote: Yes: 3 - Chair Alexander III Commissioner Kenton Vice Chair Pasqua No: 0 Absent: 2 - Commissioner Harms Commissioner Pochowski NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Commissioner Kenton suggested Parks refurbish tennis courts, as there are many courts needing repair. Vice Chair Pasqua is in favor of tennis programming north of highway 101, particularly as it pertains to junior tennis programming. Both Commissioners encouraged Parks to reach out to younger children and encourage participation in tennis. Superintendent Morton committed to follow up with Commissioners after an upcoming meeting wtih the Tennis and Golf Managers. He also explained a three tier plan to refurbish tennis courts in six parks. Superintendent Wax announced that a grant to purchase tennis equipment was awarded to the Columbia Neighborhood Center for a youth tennis program. -Staff Comments Superintendent Wax identified that the Special Order of the Day, "July is Parks and Recreation Month" will be presented at the Council meeting on June 24. He requested representation from the Parks and Recreation Commission. Superintendent Morton announced the Seven Seas Park grand opening is in July. The art component approved by the Arts Commission will be installed. INFORMATION ONLY REPORTS/ITEMS Superintendent Wax reminded the Commissioners of Hands on the Arts, May 17th. ADJOURNMENT City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes May 14, 2014 Chair Alexander adjourned the meeting at 8:17 p.m. City of Sunnyvale Page 4