Parks and Recreation Commission

City of Sunnyvale Meeting Minutes Parks and Recreation Commission Wednesday, April 8, 2015 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Alexander called the meeting to order at 7:01 p.m. in the Council Chambers. SALUTE TO THE FLAG Chair Alexander led the salute to the flag. ROLL CALL Present: 5 - Chair Henry Alexander III Vice Chair Craig Pasqua Commissioner Ralph Kenton Commissioner Robert Pochowski Commissioner Andrea Schneck Council Liaison Vice Mayor Martin-Milius (present) PRESENTATION 15-0407 American Youth Soccer Organization (AYSO) President of Sunnyvale AYSO Margaret Noe presented information about the local and national AYSO soccer leagues. She provided details about the league's history, philosophy, participants, and tournaments. Their current goal is to increase their presence in the City of Sunnyvale. She answered Commissioner's questions regarding safety, training, and how the Commission can assist the league. Ms. Noe requested the use of a field for an annual tournament the first weekend of December, which is after the fields are closed. Commissioner Pochowski requested staff bring information regarding the request to a future Commission meeting. 15-0408 Serra Little League President of Serra Little League John Tracy presented information about the four Little Leagues serving Sunnyvale. He provided details about the Sunnyvale fields City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes April 8, 2015 used by the league, the season of play, the Challenger program for developmentally challenged children and Little League's philosophy. He answered Commissioner's questions about the number of children participating in their programs, challenges, and how the Commission can assist the league. Mr. Tracy requested use of the little league fields before March 1, and a space to place their storage container which must be removed from Cupertino Middle School due to a construction project. Commissioner Pochowski asked that an agenda item be added to a future meeting, to discuss the request. PUBLIC ANNOUNCEMENTS None. CONSENT CALENDAR 1A 15-0358 Approval of the Draft Minutes of the Parks and Recreation Commission Meeting of March 11, 2015 Commissioner Pochowski moved and Commissioner Kenton seconded the motion to approve the draft minutes of the Parks and Recreation Commission Meeting of March 11, 2015. The motion carried by the following vote: Yes: 5 - Chair Alexander III Vice Chair Pasqua Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 PUBLIC COMMENTS None. PUBLIC HEARINGS/GENERAL BUSINESS 2 15-0410 Capital Improvements Project Review Parks Manager James Stark presented an overview and status update of the Park Division's capital improvement projects. He provided information about park projects at Baylands, Braly, Encinal, Fair Oaks, Fairwood, Lakewood, Las Palmas, Orchard Gardens, Orchard Heritage, Seven Seas, and Washington Parks as well as the Fremont High School Pool House. 3 15-0411 Community Engagement Superintendent of Community Services Daniel Wax provided Commissioners with City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes April 8, 2015 possible opportunities for Community Engagement. Commissioners discussed the ideas of holding Parks and Recreation Commission Meetings at local parks, hearing presentations from recreation program providers, representing the commission at local events, and having more representation from local groups at the meetings. Superintendent of Golf and Parks Scott Morton provided information about user groups at local parks. Commissioner Kenton moved to have staff bring an overview of the Recreation Center programs to the meeting on June 10, 2015. The motion died for a lack of a second. Commissioner Pochowski moved to have a presentation at each meeting, decided on by staff and the Chair, not to exceed 20 minutes long, and once a quarter to hold the Commission Meeting in a park and invite the community to attend. Commissioner Kenton seconded the motion. Commissioner Schneck requested a friendly amendment to include a volunteer day at the same park as the Commission's meeting, on a date either before or after the meeting. Commissioner Pochowski rejected the friendly amendment. The motion carried by the following vote: Yes: 5 - Chair Alexander III Vice Chair Pasqua Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 Commissioner Schneck moved to plan a volunteer day once a year at a park in which the Parks and Recreation Commission meeting was held. Commissioner Pochowski seconded the motion. Vice Chair Pasqua made a friendly amendment to increase the volunteer days to four times a year. Commissioner Schneck rejected his friendly amendment. Vice Chair Pasqua made a friendly amendment to increase the volunteer days to twice a year. Commissioner Schneck accepted his friendly amendment. Superintendent Morton clarified the volunteer event would be coordinated by the Parks Division and Commissioners would participate side by side with the community. The motion carried by the following vote: City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes April 8, 2015 Yes: 5 - Chair Alexander III Vice Chair Pasqua Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 Chair Alexander moved and Vice Chair Pasqua seconded the motion to add a community engagement discussion item to the agenda every other meeting. Commissioner Pochowski requested a friendly amendment to add it once a quarter, Chair Alexander rejected the friendly amendment. Superintendent Wax clarified that the community engagement item, if approved, would be on the agenda every other meeting beginning June 10, 2015. The motion carried by the following vote: Yes: 5 - Chair Alexander III Vice Chair Pasqua Commissioner Kenton Commissioner Pochowski Commissioner Schneck No: 0 NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Commissioner Kenton represented the Parks and Recreation Commission at the Council meeting on March 24, 2015 regarding the Park Use Policies and Related User Fees Study Issue. He reported back that Mayor Griffith complimented the Commission for being active, viable, proposing study issues, and supporting the study issue process. -Staff Comments Superintendent Wax reminded the Commissioners of their Special Meeting on April 22, 2015 at 7:30 p.m. He announced the Friends of Sunnyvale Pottery is having a pottery sale on May 1-2. He inquired about the availability of the Commissioners to switch the May Commission meeting to May 20, 2015 as a joint meeting with the Arts Commission to discuss the budget. Commissioners Kenton, Schneck and chair Alexander confirmed their availability. Superintended Morton announced that the Stevens Creek Trail Feasibility Study City of Sunnyvale Page 4 Parks and Recreation Commission Meeting Minutes April 8, 2015 will have community input meetings. The link is on the Public Works web page. Superintendent Wax announced that the Arts Commission made a recommendation for the Murphy Park public art project. Council will review the three projects on April 21, 2015 and select an artist to provide the artwork. INFORMATION ONLY REPORTS/ITEMS 15-0413 Report to Arts Commission: Review and Selection of the Murphy Park Public Art Project Staff has no recommendation. ADJOURNMENT Chair Alexander adjourned the meeting at 9:24 p.m. City of Sunnyvale Page 5