Parks and Recreation Commission

City of Sunnyvale Meeting Minutes Parks and Recreation Commission Wednesday, April 13, 2016 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Pasqua called the meeting to order at 7:02 p.m. in the Council Chambers. SALUTE TO THE FLAG Chair Pasqua led the salute to the flag. ROLL CALL Present: 4 - Chair Craig Pasqua Vice Chair Ralph Kenton Commissioner Omar Din Commissioner Robert Pochowski Absent: 1 - Commissioner Henry Alexander III Commissioner Alexander III's absence is unexcused. Council Liaison Meyering (absent) PRESENTATION 16-0369 PRESENTATION - Hands on the Arts Festival Community Services Manager Trenton Hill provided an overview of the Hands on the Arts Festival, including the goals, artists, volunteers, and sponsorships. The event will be held on May 21, 2016 and more information is available at HandsontheArts.inSunnyvale.com. He answered Commissioner Kenton's question regarding the costs and funding of the event. Chair Pasqua encouraged Commissioners to participate. ORAL COMMUNICATIONS None CONSENT CALENDAR 1A 16-0368 Approve the Parks and Recreation Commission Meeting City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes April 13, 2016 Minutes of March 9, 2016 Commissioner Din moved, and Chair Pasqua seconded the motion to approve the Parks and Recreation Commission Minutes of March 9, 2016 as submitted. Commissioner Pochowski and Vice Chair Kenton abstained. The motion carried by the following vote: Yes: 2 - Chair Pasqua Commissioner Din No: 0 Absent: 1 - Commissioner Alexander III Abstain: 2 - Vice Chair Kenton Commissioner Pochowski PUBLIC HEARINGS/GENERAL BUSINESS 2 16-0267 Recommend to the City Council to Authorize the City Manager to Execute an Agreement with Sunnyvale School District for the Use, Maintenance and Improvement of Various Buildings and School Open Space Superintendent of Parks and Golf James Stark presented the staff report. He answered Commissioners' questions. Commissioner Pochowski asked why the City would terminate their obligations to maintain a pool. Vice Chair Kenton asked if it would be possible to receive a redline version of the agreement to call out the changes. Chair Pasqua stated that collaborating with the school district is a great use of resources. Chair Pasqua opened the public hearing. There were no public comments and he closed the public hearing. Vice Chair Kenton moved, and Commissioner Pochowski seconded the motion to recommend to the City Council to authorize the City Manager to enter into a Joint Use Agreement with Sunnyvale School District for the Maintenance and Use of Open Space. The motion carried with the following vote: Yes: 4 - Chair Pasqua Vice Chair Kenton Commissioner Din Commissioner Pochowski No: 0 Absent: 1 - Commissioner Alexander III City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes April 13, 2016 Commissioners provided their rationale for their vote. Commissioner Pochowski stated the agreement with the school district is positive. He stated he sees a lot of public activity on school grounds during weekends. At Commissioner Pochowski's request, Superintendent Stark provided data about public usage of school district land. Vice Chair Kenton stated he voted to support the agreement because it expands the amount of open space available to the public. Commissioner Din stated he echoes the other Commissioners’ comments, and stated he has good memories of spending time after school on the fields at Ponderosa Park. He stated the land is beneficial for residents and students alike. Chair Pasqua agreed it is a wonderful use of resources. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES None. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Chair Pasqua inquired about the status of a joint use agreement with Santa Clara School District. Superintendent Stark committed to follow up. Chair Pasqua provided an update on the April 5, 2016 Council Meeting during which the Council reviewed the Butcher House Study Issue. Superintendent Stark gave an overview of the item at Commissioner Din’s request. Council's vote failed to move the Butcher House into the orchard area. Council directed staff to work directly with the Heritage Society to determine if there is an alternate location for the Butcher House. The maintenance shed will be moved to beautify the entrance of the Heritage Museum. -Staff Comments Superintendent of Community Services Daniel Wax presented information about navigating the City Website to access Council and Commission agendas and reports. Superintendent Wax provided the following announcements: - The City is recruiting for Commissioners, applications are due on April 15, 2016. - A form will be available to the public requesting to name a park or recreation facility. Commissioners will be presented the information as an agenda item should applications be received by staff. - The State of the City will be on July 9, 11 a.m. - 2 p.m., at the Civic Center. The City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes April 13, 2016 event will include the Mayor’s Address, Community Awards and family friendly activities. - The next Commission meeting will be on Wednesday, May 18 in the Neighborhood Room of the Community Center, a joint meeting with the Arts Commission. - Commissioners are invited to attend the Fit and Fun Fair at the Columbia Neighborhood Center on April 30, 2016, 11 a.m. - 3 p.m. - The Department has submitted a grant application to Kaiser Permanente to purchase and equip an electric vehicle to provide mobile library and community services programs to low income, underserved and isolated Sunnyvale neighborhoods. - Department of Library and Community Services staff will attend a training in Sacramento from the Harwoord Institute of Public Innovation. The training will provide staff with tools to better understand communities by emphasizing the importance of community engagement. Superintendent Stark provided an update about Golf programs, which he anticipates will generate more revenue. - The restaurant at Sunken Gardens will open at the end of April. - The agreement to provide concessions at the Sunnyvale Municipal Golf Course will be presented to Council within the next month. - New programs will include a new golf instructor, youth summer programs and a pilot program for FootGolf. Superintendent Stark announced that Council reviewed the Las Palmas Auxiliary Restroom item on April 12. They voted to defer the item for consideration as part of the Las Palmas master plan renovation project in 2023/2024. ADJOURNMENT Chair Pasqua adjourned the meeting at 8:18 p.m. City of Sunnyvale Page 4