Parks and Recreation Commission

City of Sunnyvale Meeting Minutes - Revised Parks and Recreation Commission Wednesday, June 12, 2019 7:00 PM Council Chambers, City Hall, 456 W. Olive Ave., Sunnyvale, CA 94086 CALL TO ORDER Chair Kenton called the meeting to order at 7:01 p.m. in the Council Chambers. SALUTE TO THE FLAG Chair Kenton led the salute to the flag. ROLL CALL Present: 5 - Chair Ralph Kenton Vice Chair Daniel McCune Commissioner Henry Alexander III Commissioner Prakash Giri Commissioner Craig Pasqua Council Liaison Smith (absent) PRESENTATION Chair Kenton informed those at meeting that we will be moving the presentation (File 19-0111) after the Public Hearing section on the agenda. 19-0111 PRESENTATION - Board/Commission Study Issue Sponsorship Process Superintendent of Parks, Jim Stark gave an update on the Study Issue Sponsorship Process. Information included the new process, required steps and the new form. Handouts were provided to the commission with further information. The commissioners will review the materials and come back in July with any questions. No questions were asked during the presentation. ORAL COMMUNICATIONS None CONSENT CALENDAR City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes - Revised June 12, 2019 1.A 19-0115 Approve the Parks and Recreation Commission Meeting Minutes of April 10, 2019 Vice Chair McCune moved, and Commissioner Giri seconded the motion to approve the Parks and Recreation Commission Minutes of April 10, 2019 as submitted.The motion carried by the following vote: Yes: 5 - Chair Kenton Vice Chair McCune Commissioner Alexander III Commissioner Giri Commissioner Pasqua No: 0 1.B 19-0116 Approve the Parks and Recreation Commission Special Meeting Minutes of May 22, 2019 Vice Chair McCune moved, and Commissioner Giri seconded the motion to approve the Parks and Recreation Commission Minutes of May 22, 2019 as submitted.The motion carried by the following vote: Yes: 5 - Chair Kenton Vice Chair McCune Commissioner Alexander III Commissioner Giri Commissioner Pasqua No: 0 PUBLIC HEARINGS/GENERAL BUSINESS 2 19-0355 Make Recommendations to City Council Regarding the Sunnyvale Historical Society and Museum Association’s Proposed Expansion of the Sunnyvale Heritage Park Museum Chair Kenton introduced the Superintendent of Parks, Jim Stark who gave the staff report on RTC 19-0355. Superintendent Stark provided information on the background, environmental review and discussion areas. Superintendent Stark introduced Laura Babcock, Director or Sunnyvale Historical Society and Museum Association. Ms. Babcock gave a presentation on the museum including: accomplishments and expansion plans. Ms. Babcock provided information on why they felt the expansion was important. City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes - Revised June 12, 2019 Chair Kenton invited Superintendent Stark back to the podium to complete staff report. Superintendent Stark shared fiscal impact, public contact and alternatives. Chair Kenton asked if there were any questions from the Commissioners. Being none, he opened it up to public contact. The following members of the public spoke in favor of the museum expansion: - Dennis Mueller - James VanPernis - Margaret Lawson The following members of the public spoke in favor of not expanding and keeping the orchard as is: - Jeannine Avila - Nan Mehan - Jeff Lawson - Janet Hamma - Theresa Walterskirchen - Eri Izawa - Mary Brunkhorst - David Ginsberg - Steve Scandalis - Niki Canotas - Nancy Hextell - Charles Olson - Colleen Haggerty - Ken Cook - Alecks Haecky - Janet Hardford - Irene Preysman - Vladimir Preysman - Linda Paris-Bell Chair Kenton closed the public comments at 8:23 p.m. and thanked everyone for coming and their input. Chair Kenton asked if Superintendent Stark had any additional comments. With none, Chair Kenton asked Ms. Babcock if she had any closing comments. City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes - Revised June 12, 2019 Ms. Babcock urged the Commissioner to go with Alternative 1. Chair Kenton asked Superintendent Stark to review the three alternatives with the Commissioners. Superintendent Stark reread the three alternatives. Chair Kenton opened it up for Commissioner questions. Commissioner McCune made a few comments and then left the meeting at 8:30 p.m. for a previous commitment. Chair Kenton asked for a motion. Commissioner Alexander III stated that he had some questions. Commissioners inquired: - What is difference between you or City doing CEQA - Would you consider doing the expansion in a different location. Not at the museum. - Since 2000, has there been any other expansions? - Will you be needing additional space over the next five years? - The 1,600 square feet you are currently requesting is for only what you currently plan and will not allow for further expansion in the future? Ms Babcock responded: - They have explored what is part of Alternative 3 and feel it won't work. Also, if go that way, there will be time constraints. - We have to have it all on the same site. Items are considered artifacts and at times are used as rotating exhibits. - The museum started in 2008, is 8,500 square feet and full. - It's hard to say what we ill need in the future. - No, that is just for now. We would hope to look at a 2nd story or other options in the future. Commissioners discussed Alternative 2 and other possibilities including, not going with Alternative 3 at this time as they wanted to see the outcome of the current Study Issue in process. Commissioner Pasqua moved and Chair Kenton seconded the motion to City of Sunnyvale Page 4 Parks and Recreation Commission Meeting Minutes - Revised June 12, 2019 recommend to City Council not to proceed with the addition to the Museum at this time. The motion carried by the following vote: Yes: 4 - Chair Kenton Commissioner Alexander III Commissioner Giri Commissioner Pasqua No: 0 Absent: 1 - Vice Chair McCune STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES 19-0100 Discussion and Consideration of Sunnyvale Parks Waste Reduction Initiative Study Issue Commissioner Alexander III shared his plan for the Sunnyvale Parks Waste Reduction study issue which includes having recycling, compost and waste bins at parks. Chair Kenton asked if this is currently being done. Commissioner Alexander II noted that there is not a designated area in parks and this study issue would assist in addressing that. Superintendent Stark informed the Commissioners that the waste is currently being sorted offsite. Commissioner Giri moved and Commissioner Pasqua seconded the motion to move forth with the Sunnyvale Parks aWaste Reduction study issue. The motion carried by the following vote: Yes: 4 - Chair Kenton Commissioner Alexander III Commissioner Giri Commissioner Pasqua No: 0 Absent: 1 - Vice Chair McCune NON-AGENDA ITEMS & COMMENTS -Commissioner Comments City of Sunnyvale Page 5 Parks and Recreation Commission Meeting Minutes - Revised June 12, 2019 Commissioner Giri questioned if there was anything from the budget meeting that the Commissioners should be aware of Superintendent Stark noted that there was not. Chair Kenton and fellow Commissioners thanked Commissioner Pasqua for his service. -Staff Comments Jackie Davison, staff support shared the June 12 Superintendent's Report and a couple housekeeping items. Superintendent Stark informed the Commission that Fair Oaks Park was at 100% design, that construction would start hopefully in October and it should take a year to completion. Commissioner Giri inquired if it was one contract and if he could see the plans. Superintendent Stark responded that it was one contract, however the contractor may have sub-contracts. He also replied that he could share an overview of the plans. Chair Kenton inquired on pricing. Superintendent replied with pricing as well as contribution from Magical Bridge. ADJOURNMENT Chair Kenton adjourned the meeting at 9:21 p.m. City of Sunnyvale Page 6