Parks and Recreation Commission

City of Sunnyvale Meeting Minutes - Final Parks and Recreation Commission Wednesday, September 8, 2021 7:00 PM Telepresence Meeting: City Web Stream TELECONFERENCE NOTICE Pursuant to Section 3 of Executive Order N-29-20 (March 17, 2020) and Section 42 of Executive Order N-08-21 (June 11, 2021), issued by Governor Newsom, the meeting was conducted telephonically. CALL TO ORDER Vice Chair Giri called the meeting to order at 7:00 p.m. via teleconference. ROLL CALL Present: 4 - Chair Prakash Giri Vice Chair Gregory Dibb Commissioner Daniel Bremond Commissioner David Kesting Absent: 1 - Commissioner Dona Mason Commissioner Mason (excused absence) Council Liaison Hendricks (attended at 7:45pm) PRESENTATION A 21-0872 Sunnyvale Parks and Open Space Presentation Superintendent of Golf and Parks, Jim Stark, provided a presentation on Sunnyvale Parks and Open Spaces. Highlights included: organization structure, budget, program measures, goals, current and upcoming renovations, and park updates. Commissioners inquired and staff responded: Could Commissioners view customer surveys? Yes, staff will review and forward to Commissioners. City of Sunnyvale Page 1 Parks and Recreation Commission Meeting Minutes - Final September 8, 2021 What is the relationship between schools and the Parks department? Joint use agreement allows the City to use school fields after school hours in exchange for providing maintenance. How many schools does the City manager? Approximately nine. Chair Giri opened public comment. Being none, Chair Giri closed public comment. B 21-0873 Golf and Tennis Report Jim Stark, provided a report on Golf and Tennis. Highlights included: golf course locations, business strategies, budget, revenues collected, operations, turf maintenance, golf equipment and Las Palmas Tennis Center. Commissioners inquired and staff responded: Will Golf receive a subsidy even though a profit was made this year? Yes. Vice Mayor Hendricks recommended that City staff provide Council an update regarding golf's current figures, and clarified that Golf will not receive a subsidy if they report profits. Does the City cover the maintenance cost of both golf courses? Yes, the City covers the water and landscaping cost for Sunnyvale Golf Course and Sunken Garden. Chair Giri opened public comment. Nick Valencia, meeting participant, notified the Commission that he is looking to partner with City municipality to provide BMX programming, and would like to join a study session to discuss further. Chair Giri closed public comment. C 21-0866 Aquatics Report Superintendent of Recreation Services, Damon Sparacino provided a report on Aquatics. pool locations, 2021 youth program recap, 2021 lap swim recap, current programming and continued expansion. City of Sunnyvale Page 2 Parks and Recreation Commission Meeting Minutes - Final September 8, 2021 Commissioners inquired and staff responded: Is there an update on when Washington Pool will open? Yes, the pool will open at the end of September. Although the City will not allow recreation swim this year, we plan to provide lap swim and swim lesson opportunities this year. Chair Giri opened public comment. Being none, Chair Giri closed public comment. D 21-0874 Study Issues Update Recreation Services Administrative Aide, Ricky Le provided a presentation on study issues. Highlights included: study issue timeline and list of study issues to be ranked at the January 2022 Parks and Recreation Commission meeting. Chair Giri opened public comment. Being none, Chair Giri closed public comment. ORAL COMMUNICATIONS S Bremond, Sunnyvale resident, asked the Commission to review COVID-19 protocols. Vice Mayor Hendricks recommended that S Bremond could expedite her inquiry by emailing the City Manager directly. Commissioners inquired and Vice Mayor responded: Can anyone submit a study issue and what is the deadline? Although the public cannot submit a study/budget issue, patrons can message a Commission or Council to submit a study/budget issue on their behalf. Study/budget issues are due to Commissions in October, but can be sent to Council much later. CONSENT CALENDAR Vice Chair Giri moved and Commissioner Kesting seconded the motion to approve the consent calendar as presented. The motion carried by the following vote: City of Sunnyvale Page 3 Parks and Recreation Commission Meeting Minutes - Final September 8, 2021 Yes: 4 - Chair Giri Vice Chair Dibb Commissioner Bremond Commissioner Kesting No: 0 Absent: 1 - Commissioner Mason 1 21-0870 Approve the Parks and Recreation Commission Meeting Minutes of July 14, 2021 Approve the Parks and Recreation Commission Meeting Minutes of July 14, 2021 as submitted. PUBLIC HEARINGS/GENERAL BUSINESS None. STANDING ITEM: CONSIDERATION OF POTENTIAL STUDY ISSUES 2 21-0867 Parks and Recreation Commission Proposed Study Issues, Calendar Year: 2022 Standing item. No study issues approved in previous meeting were proposed. NON-AGENDA ITEMS & COMMENTS -Commissioner Comments Vice Mayor Hendricks encouraged Commissioners to reach out to him if they had any questions. Ricky Le notified the Commission that the October Parks and Recreation Commission meeting will discuss Capital Improvement Projects Update, Fee Waiver Report, AMD Park and PRC Study Issue Sponsorship. -Staff Comments Commissioner Giri inquired and staff responded: Does the City's reservation software not allow for online reservations? Our software has the capability, but reservations require a face-to-face interaction to go over rules, alcohol permits, insurances, and resident verification. City of Sunnyvale Page 4 Parks and Recreation Commission Meeting Minutes - Final September 8, 2021 Can staff provide a presentation on programming/facility utilization? Yes. ADJOURNMENT Chair Giri adjourned the meeting at 8:35 p.m. City of Sunnyvale Page 5