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Culture, Events & Public Art Commission (Meets 2nd Thursday of each month at 10:00 a.m.)

Regular Meeting

Superior, WI · September 21, 2021

AgendaMinutes

Minutes

Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES SPECIAL FESTIVAL COMMITTEE MEETING TUESDAY, SEPTEMBER 21, 2021 5:00 P.M. – Government Center Room 204 The meeting of the Festival Committee was called to order at 5:02 pm. 1. Roll Call Members Present: Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, Craig Sutherland, and Gavin Hamilton Members Excused: Carolyn Nelson-Kavajecz 2. Sponsorship Applications 2.1. East End Family Fun Days The committee discussed the sponsorship application submitted by East End Family Fun Days Committee. MOTION by Farmakes, seconded by Sutherland and carried, to approve the sponsorship for $800. Abstained: Lindsey Graskey. 2.2. Superior Spooktacular Parade The committee discussed the sponsorship application submitted by Sterling Silver Studio. MOTION by Sutherland, seconded by Hamilton and carried, to approve the sponsorship for $800. 2.3. North End Nightmare 5K The committee discussed the sponsorship application submitted by Grandma’s Marathon-Duluth, Inc. MOTION by Urban, seconded by Sutherland and carried, to approve the sponsorship for $1,000. 3. Lake Superior Ice Festival budget Director Cadotte gave an overview the budget submitted for the Lake Superior Ice Festival 2022 for the committee. She explained how the budget for the event works, wherein many organizations cover the cost for their own portion of the event and the city’s main expenses are the marketing, fireworks, and ice sculptures. The committee discussed the marketing efforts and contracting for those services. MOTION by Sutherland, seconded by Urban and carried, to approve the Lake Superior Ice Festival budget at the proposed $46,000 amount and send to Finance Committee. Abstained: Nikky Farmakes. The meeting was adjourned at 6:01 pm. Respectfully submitted: Nick Raverty, Chief of Staff Lake Superior Ice Festival Lake Superior Ice Festival Actual 2021 Proposed 2022 Krystal Kleer Ice Sculptures $18,300.00 Krystal Kleer Ice Sculptures $20,500.00 Supplies $753.54 Supplies $1,500.00 Fireworks $ 5,000.00 Fireworks $ 5,500.00 Marketing $ 12,855.87 Marketing $ 15,000.00 Tent Rental $ 1,230.07 Tent Rental $ 1,500.00 Sounds Unlimited $ 445.00 Bands/entertainment $ 1,500.00 Portable Toilets $ 315.00 Portable Toilets $ 350.00 Food for Volunteers $ 115.00 Food for Volunteers $ 150.00 City Salaries $ 11,451.02 TOTAL $46,000.00 TOTAL $ 50,465.50 SPONSORSHIPS (to pursue) SPONSORSHIPS Ice Carvings Businesses $ 6,500.00 Ice Carvings Businesses $ 4,575.00 Cenovus - Superior Refinery $ 10,000.00 Superior Refinery $ 10,000.00 TDF marketing? $5,000 Enbridge $ 1,000.00

Agenda

Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us AGENDA SPECIAL FESTIVAL COMMITTEE MEETING TUESDAY, SEPTEMBER 21, 2021 5:00 P.M. – Government Center Room 204 https://us02web.zoom.us/j/81538667978 Meeting ID: 815 3866 7978 Passcode: 503357 Members: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, Craig Sutherland, and Gavin Hamilton AGENDA: 1. Roll Call 2. Sponsorship Applications 2.1. East End Family Fun Days – $800 2.2. Superior Spooktacular Parade – $1,000 2.3. North End Nightmare 5K – $2,000 3. Lake Superior Ice Festival budget 4. Adjournment Next meeting will be held Wednesday, October 13 at 3:00 pm. The City of Superior complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact Nick Raverty at (715) 395-7212 by 4:30 pm 1 business day prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice we receive. Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. c: City Clerk’s Office Public Access – via e-mail EVENT SPONSORSHIP APPLICATION PROGRAM YEAR 2021 APPLICATION DEADLINE: 60 days prior to the event 1. About your organization/group/event Name of Event: Date(s) of Event: Superior Spooktacular Parade October 30, 2021 Will the majority of this event be held on public property? Yes ✔ No Name of Organization/Group: Sterling Silver Studio Address: 2505 Cumming Avenue, Superior, WI 54880 Mailing address (if different from above): Main contact person: Carolyn Nelson-Kavajecz Phone(s): 218-260-7771 Email address: iluvs2twirl@aol.com Do you have a board of directors? Yes No ✔ If so please attach a separate sheet listing board members Is your organization a non-profit? Yes No ✔ Non-profits, please list your EIN number EIN #: Please share your organization/group’s mission: Sterling Silver Studio is a performing arts organization located in Superior, WI since 1991. Our mission is to use the arts as a tool to educate, boost morale, build community, and foster creative economic workforce & community development. Please share mission/objective of the event: The Superior Spooktacular Parade is an event that has taken place in Superior's North End since 2015. The parade was originally developed in partnership with the Superior BID's former CEO, Kay Tenerelli to promote the Business Improvement District and the businesses within. Since the beginning, the parade has been sponsored, organized, and directed by Sterling Silver Studio with help from the PASS Foundation. The Superior Spooktacular is no longer a BID exclusive event, and has expanded to be inclusive of organizations throughout the City of Superior and surrounding areas. The purpose of continuing the parade each year is to bring a Halloween themed event to Superior for citizens to enjoy. Describe the event: Over the years, Sterling Silver Studio has worked alongside other event coordinators/organizations that oversee other activities that make up the Superior Spooktacular including but not limited to: Superior Business Improvement District, Superior Activities, Goin' Postal, Salvation Army, and Grandma's Marathon. Although these organizations work separately on various aspects of the weekend's events, we collaborate to develop dates, timelines, marketing, and activities that come together to form the "Superior Spooktacular". How many participants did your event serve the last 2 years (if 2020: 0 2019: 1000+ applicable)? 1 How many participants do you anticipate serving this year? 1000 What percentage of your participants are City of Superior residents? 75% Estimate how many people will be attracted to the area with this event: 1000 Does your organization conduct fundraisers? If yes, please describe your fundraising activities for the last year, funds raised and your fundraising goals for this year. Superior Activities is a 501c3 that took over the "Umbrella" of the Superior Spooktacular that used to be the BID. This organzation has conducted fundraisers in the past to help fund the various aspects of the Spooktacular including the parade, drive-in movie, carnival, and more. This year, Superior Activities has not conducted any fundraisers, and has shifted the focus of the organization to serving solely as a marketing partner for all other organizations that make up the weekend activities that fall under the Superior Spooktacular Umbrella. List any other sponsorships and amounts received by your organization last year, along with any grants that you anticipate receiving this year: In 2020, the Superior Spooktacular Parade did not take place due to COVID-19. Superior Activities, the 501c3 mentioned above, did recieve a grant from the City of Superior to assist with activities that were able to still be held such as the Goin' Postal Art and Music Festival, North End Nightmare 5K, and the Haunt Your House event that was new in 2020. As of 2021, all of these events are still collaborating, but working independently on events, permits and funding. The parade will receive financial and volunteer support from Sterling Silver Studio in 2021. Does your organization charge a registration fee for your program/event? Please indicate the amount of the fee(s). What does your organization do to help offset fees for participants that might not be able to afford the fees? There is a parade entry fee of $25 per unit to help offset the cost of the parade. What does your organization do to promote overnight stays and tourism for this event (if applicable)? In addition to the Superior Spooktacular Parade, Sterling Silver Studio hosts the Haunt Your House event that was founded in 2020. As a collaborator with Grandma's Marathon's North End Nightmare, Goin' Postal Art and Music Festival, Superior Elk's Drive-In Movie, we are working as part of a larger group to promote tourism and over night stays in Superior. Please describe any sales, advertising, and promotions you will conduct before and at the event: As a collaborator with the organizations mentioned above, and Superior Activities, we will be participating in purchased television advertising with FOX 21, live television promotions with FOX 21 and other stations as requested, printed posters, and social media. All of the organizations cross-promote to help build the event as a whole. How does your event incorporate community equity and inclusivity? This parade provides recreational and promotional opportunities for community organizations such as Twin Ports Rampage, Twin Ports Gymnastics, Just for Kix, Border Town Betties, Superior LaCrosse, Boy Scouts, Lake Superior Ice Festival, and many other local youth and adult groups, both non-profit and commercial. The Superior Spooktacular Parade has developed and facilitated a philosophy that demonstrates respect for and appreciation of differences in ethnicity, gender, age, national origin, disability, sexual orientation, education, and religion. Inclusivity is practiced in all of Sterling Silver Studio's programming and events, the Superior Spooktacular Parade included. 2 How does your event incorporate technology? Groups and organizations register for the parade via digital registration. Social Media and digital marketing are used to promote the events. How does your event incorporate sustainability? The Superior Spooktacular parade has gone paperless, accepting digital registration only. What does your event do to enhance the quality of life in our community? The Superior Spooktacular Parade brings people together in our community to celebrate Halloween and the fall season. It provides recreational opportunities for youth and adult groups and civic clubs, and it provides community engagement and promotional opportunities for local businesses. 2. Grant Information Please list the sponsorship amount your organization is requesting: $1000 Is this sponsorship being requested for a one-time event or for ongoing programming? Please explain. One time event. The Superior Spooktacular Parade will take place on Saturday, October 30, 2021. One of the primary goals of the Festival Committee is to support events with operational/logistical costs. What operational and/or logistical costs would this sponsorship be used for, if any? (e.g. electricity, fees/permits, barricades, auxiliary police, etc.) Parade permit fees total $455.00 What other costs would this sponsorship be used for, if any? Portable Toilets: 4 total. 2 located near the line-up area/beginning of route on on 14th and Ogden, 2 near the end of the route/Salvation Army on Broadway and Hughitt. 4@ $65.00=$260 The additional $285 of the request would help offset the cost of volunteer shirts that will help spectators identify volunteers that they can contact at the event with questions/concerns/need for assistance. The cost of the volunteer shirts is included in the $700 supplies category on page 5. Volunteer shirts are estimated to cost $450 total. 3 Has this event received a sponsorship from the City of Superior in previous years? Describe how the sponsorship money was used. Superior Activites has received funds from the City of Superior in previous years, and has used a portion of the funds to help offset the cost of producing the parade. This is the first year that Sterling Silver Studio has directly requested funds to assist with the parade. How was the City of Superior recognized for its sponsorship in previous years (if applicable)? Please provide examples (pictures of t-shirts, banners, signs, radio scripts, social media posts, etc.). In previous years, the City of Superior has been recognized on all printed promotional materials including posters and banners, has been mentioned in all live television interviews and pre-recorded commercials, and has been recognized on Social Media. I (Carolyn Nelson-Kavajecz) have been the person that has conducted live television interviews and pre-recorded interviews with all of the Duluth Television Stations regarding the Superior Spooktacular for the past 5+ years, (2020 included every news station in Duluth) and personally made sure that the city was recognized as a sponsor. If you received a sponsorship from the City of Superior last year and were not able to use it all due to COVID, how do you plan to use that money along with a potential sponsorship for 2021? All of the funds that Superior Activities received in 2020 to help with the Superior Spooktacular event as a whole, were distributed to cover signs and prizes for the Haunt Your House event, Grandma's Marathon Permit Fees, and to help cover staging and sound for the Goin' Postal outdoor music festival. How will your organization recognize the City of Superior as a sponsor this year if funds are received? (i.e. City logo on flyers, verbal recognition at events, banners, etc.) The city logo will be on posters, social media, and printed on the parade volunteer shirts. In addition, the City of Superior will be mentioned as a sponsor in all television interviews and advertisements. Please provide any other information you would like to committee to be aware of that was not asked above: 4 3. Program/Event Budget Summary (for most recent year) Earned Revenue $ amount Expenditures $ amount Admissions Salaries $500 0 Memberships Office/administration 0 0 Workshops/training Marketing/publicity 0 $300 Food/concessions Equipment 0 0 Grants/donations Transportation 0 0 Fundraisers Supplies 0 $700 Volunteer Hours Insurance (x $15/hr) $2250 $800 In-Kind Contributions Other (specify below) (please specify) 0 City Permit Fees $455 Other (specify below) Portable Toilets $260 There will be approximately 25 volunteers from Sterling Silver Studio and the PASS Foundation that will help set up, break down, and manage the parade. 25 X 6 hours each X $15 per hour as noted above = $2250. Although these volunteer hours are valuable and essential to the success of the Spooktacular Parade, this is not revenue that will be generated, therefore, not included in total below. TOTAL TOTAL $500 $2515 I, the undersigned, certify that the information provided in and with this statement is true and accurate. Submitted by (signature):_________________________________________ Carolyn Nelson-Kavajecz Sterling Silver Studio, Director Printed name: _________________________________ Title: __________________________________ 9/13/2021 Date: ________________________________ 5 CITY OF SUPERIOR SPECIAL EVENT PERMIT INSTRUCTIONS Please use the following as a guide to make sure your permit is complete. NOTE: This permit, along with insurance information and fees, must be returned to Parks and Recreation a minimum of 30 days before your event. No fees will be waived. Sponsorship by the City may be requested. Insurance may be submitted no later than 2 weeks from event date if application is completed in its entirety. A Certificate of Insurance is required by the City for every event and MUST list the event and date and have the City listed as Additional Insured (not just Certificate Holder). SEE SAMPLE PROVIDED. Please contact Parks & Recreation if you have questions about obtaining special event insurance. A $25 nonrefundable processing fee must accompany our permit. In addition, fees for other City services (see Page 2) are required at the same time. Please make check payable to "CITY TREASURER." You may also pay with cash or money order. ***Information That May Apply to Your Event*** Licenses: (As applicable, e.g., permit for alcohol, etc.) Contact the City Clerk's Office at  715-395-7200 for more information or email: pettits@ci.superior.wi.us Fireworks permit: If you plan to have fireworks at your event, you must contact the Fire Chief at least 30 days prior to your event to apply for a permit. Contact the Fire Department at 715-394-0227 for more information or email: firedept@ci.superior.wi.us Food services or portable toilet requirements: Contact the Douglas County Health Department at 715-395-1304. Food vendors are not permitted until after the Douglas County Health Department issues a separate vendor license. Security may be required for crowds greater than 50. You must make arrangements for this with a private security company & submit a copy of your contract to us. To request Auxiliary Police support for traffic and/or pedestrian control, contact the Superior Police Department at 715-395-7234 or email: jagob@ci.superior.wi.us or poskozima@ci.superior.wi.us Emergency/Evacuation Plan: (As applicable) Contact the Superior Police Department at 715-395-7234. Services from the City of Superior: Must be determined in advance and are to be applied to the cost with the permit (see Page 2). Map of the area to be used, which shows the entire area encompassed by this permit, noting location of food vendors, toilets, barricades, bounce houses, etc. Any event involving a state road is subject to the approval of the Public Works Department & WisDOT. A SPECIAL EVENT PERMIT IS NOT VALID (MEANING YOU MAY NOT HAVE YOUR EVENT) WITHOUT ALL THE NECESSARY APPROVAL SIGNATURES AND AN ACCURATE CERTIFICATE OF INSURANCE. Return completed permit with payment to: Parks and Recreation 1316 North 14th Street Suite 200 Superior, WI 54880 Questions? Call Parks and Recreation 715-395-7270 or email: parks@ci.superior.wi.us CITY OF SUPERIOR SPECIAL EVENT PERMIT For Office Use Only Date Received _________________ Paid  Amount $ _________ Insurance Recd.  Approved  Denied  Date Returned ___________ Event Name: ________________________________________________________ Superior Spooktacular Parade Contact/Organization Name: ________________________________________________________ Carolyn Nelson-Kavajecz, Sterling Silver Studio/Superior Activities Address: 2505 Cumming Avenue, Superior, WI 54880 __________________________________________________________________________ Phone Number: (Day) 218-260-7771 __________________________ (Evening) 218-260-7771 ____________________________ E-mail Address _____________________________________________________________________ Carolyn@sterlingsilverstudio.com Web Site _____________________________Facebook www.sterlingsilverstudio.com event page____________________________ https://www.facebook.com/superiorspooktacular A. DETAILED EVENT DESCRIPTION: Include where event will be held and type of activities (e.g., parade, athletics, street dance, walk-a-thon, rides/games, etc.) __________________________________________________________________________________ The Superior Spooktacular Parade proposed route: __________________________________________________________________________________ Line-Up on 14th Street from Hughitt Ave to Ogden Ave. __________________________________________________________________________________ Parade route: 14th Street and Ogden Ave., turning right on Broadway Street, and ending at Hughitt and Broadway. __________________________________________________________________________________ Parade units will be directed to head North on Hughitt to exit the parade route. __________________________________________________________________________________ Please see attached document for complete details. __________________________________________________________________________________ __________________________________________________________________________________ Maximum number of participants expected (please estimate if unsure) ___________ 1000 B. DATES AND TIMES FOR EVENT (Use an extra sheet for more than 4 days) Date(s) 10/30/21 10/30/21 10/30/21 10/30/21 Setup start time 12:00 Event start time 2:00 End time (incl. tear down) 4:00 1 C. INSURANCE REQUIREMENT The City of Superior requires you to provide coverage in the amount of $1,000,000 aggregate with the City named as Additional Insured for the event (including setup and tear down). Attach your insurance certificate to this permit. D. ROADWAY/TRAIL USER – MAP IS REQUIRED Roadway(s)/trail to be used 14th Street from Hughitt to Ogden, Ogden Ave from 14th to ____________________________________________________________ Broadway, Broadway from Ogden to Hughitt ___________________________________________________________________________________ (include map of entire area encompassed by request showing location of food vendors, toilets, barricades, etc). DOT approval is required (City will secure) if a state road (e.g., Tower Avenue, Belknap Street, East 2nd Street) or city street is used. E. SALES (see instruction sheet for email & phone numbers for the departments mentioned below) 1. Do you or any food vendors intend on offering or selling food at your event? Yes  No ■  If yes, you must contact the Douglas County Health Department for rules: 715-395-1304 NOTE: It is the responsibility of the event organizer to ensure that all food vendors are properly licensed according to county and state regulations. Food vendors are not permitted until after Douglas County Health Department issues a separate vendor license. 2. Do you intend to sell alcohol at your event? Yes  No  If yes, please contact the City Clerk's office. 3. Do you intend to sell any other items? Yes  No  If yes, what? ________________________________ If yes, please contact the City Clerk's office. 4. Do you plan on having fireworks as part of your event? Yes  No  ■ If yes, you must obtain a permit by contacting the Superior Fire Department at least 30 days prior to your event. Note: Sales of any kind are not permitted unless authorized by the City. Permits for sales of food, beer, or other alcoholic beverages, are further regulated by state and local agencies, which you are responsible for obtaining. 2 F. FEES SERVICE DELIVERY DELIVERY COST # OF AMOUNT DATE LOCATION UNITS DUE PROCESSING $25.00 $25.00 FEE GARBAGE $5 each CANS If you fail to order enough cans & trash is scattered, you will be charged a cleanup fee for time & materials. 10 50 RECYCLING $10 each BIN BARRICADES $5 each 46 230 CONES-pylons, $1 each candlestick or barrels NO PARKING $5 per block 10 50 SIGNS ON STAKES STREET $50 SWEEPER 1 50 PARADE FEE Up to 99 units $50 100+units $100 1 50 PAVILION Call Parks & Rec for cost/availability RENTAL ($25-$50 depending on which park) ELECTRICITY Schedule key $5 FROM pick up with EXISTING Parks & Rec SIMPLE prior to event OUTLET ELECTRICAL $25 rental/delivery fee to use City panel. Panel must be PANEL permitted & installed by a licensed electrician, paid for by event organizer. PORTABLE $25 pumping fee, per toilet, per day, if TOILETS toilet is already on site. If more than 100 attendees expected, you must arrange for additional toilets. TOTAL AMOUNT DUE $ 455.00 3 G. AUTHORIZATION TERMS & CONDITIONS I, the undersigned applicant, certify that the permit is accurate and complete. I understand that inaccurate information is grounds for cancellation of any event and may jeopardize any future events. I also agree that I will save and indemnify and hold harmless the City, its supervisors, and employees against all liabilities, judgments, costs, and expenses, including the claims of any third party, which may come against the City for granting this application, or which may in any way result from the carelessness or neglect of the applicant, or his/her members, guests, employees, or other persons or entities under contract with the applicant.  If this box is checked, special security is required, and I agree to provide ______ security guards for the duration of the event at my own expense. I agree to provide the City with proof that such guards are secured.  Check this box if you think you will need assistance from the Superior Police Department Auxiliary Police for traffic and/or pedestrian control. Every effort will be made to provide support, if auxiliary volunteers are available. You must call or email the police department (contact information on the instruction sheet/page 1 of this form) to make arrangements.  If this box is checked, a special license/permit(s) is required, and I agree to secure the __________________________________ license/permit(s) at my expense. I agree to provide the City with proof that such license/permit(s) have been secured.  If this box is checked, an emergency/evacuation plan is needed, and I will submit a plan not less than two business days prior to the event. IMPORTANT: FAILURE TO PROVIDE ANY NEEDED INFORMATION COULD VOID THIS PERMIT AND CANCEL YOUR EVENT. ALSO, A SPECIAL EVENT PERMIT IS NOT VALID UNTIL INSURANCE HAS BEEN PROVIDED, ALL FEES HAVE BEEN PAID, AND ALL NECESSARY APPROVAL SIGNATURES HAVE BEEN OBTAINED. Applicant Signature______________________________________ Date 9/13/2021 ______________________ H. NOTES/SPECIAL INSTRUCTIONS: ______________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ I. APPROVALS 1. Parks, Recreation & Forestry Director ___________________________________________________ 2. Public Works Director or Asst. Director ________________________________________________ 3. Superior Police Department Traffic Lieutenant ____________________________________________ Email Distribution: City Clerk's Office Paper copies to: Mayor's Office Park Superintendent BID Applicant (if no email) Police Department (Traffic Lt & Community Policing Officer) Sign Shop– Barricades/Cones Douglas County Health Dept. Garbage Cans Street Superintendent & Staff Assistant at MSB WisDOT (if needed) Chamber of Commerce Emergency Management Applicant DTA (if rerouting is needed) Post Office (if routes will be affected) Barker’s Island businesses (if event held on Island) Dan Hartel (only if recycling is used) 4/2021 4 Superior Spooktacular Parade 2021 The Superior Spooktacular Parade is an event that has taken place in Superior’s North End since 2015. The parade did not take place in 2020 due to COVID-19. Since the parade was founded in 2015, it has been sponsored, organized, and directed by Sterling Silver Studio with help from the PASS Foundation. Over the years, Sterling Silver Studio and the PASS Foundation have worked alongside other event coordinators/organizations that oversee other activities that make up the Superior Spooktacular including but not limited to: Superior Business Improvement District, Superior Activities, Goin’ Postal, Salvation Army, and Grandma’s Marathon. Although these organizations work separately on various aspects of the weekend’s events, we collaborate to develop dates, timelines, marketing, and activities that come together to form the “Superior Spooktacular”. Date: Saturday, October 30, 2021 Proposed Parade Route (Please see map of proposed parade route). Line-Up: Parade participants will line up on 14th Street between Hughitt Avenue and Ogden Avenue facing West on 14th Street. Participants will be directed to enter the line-up area via Hughitt Avenue either from the North or South. There will be a check in area at the intersection of Hughitt Avenue and 14th Street to help guide the parade units to their line-up positions. Parade Route: The parade will head North on Ogden Avenue to Broadway Street (4 blocks). The parade will head East on Broadway Street and end at the intersection of Hughitt Avenue and Broadway Street (2 blocks). Units will be directed to head North on Hughitt Avenue to exit the parade route. Please note: The direction of the exit of the route is flexible. Units could be directed to continue East on Broadway to exit on Hammond or to turn right and exit South on Hughitt Avenue if necessary. Timeline: Volunteers will arrive and start to set up the line-up area with check in station, unit numbers, barricades in line-up area at 12:00 pm. Parade units will be instructed to enter the line-up area (14th Street from Hughitt to Ogden) at 1:00 pm. Volunteers will begin to set up barricades along the parade route at 1:00 pm. Parade will begin at 2:00 pm and end no later than 3:00 pm. Once the final unit has exited the parade route, volunteers will immediately break down barricades, for a proposed complete time including clean up at or before 4:00 pm. Volunteers: Sterling Silver Studio will have 25 adult volunteers from Sterling Silver Studio and the PASS Foundation to set-up, clean up, manage intersections, and help with line-up and traffic flow of the parade. If the number of unit participants increases from previous years, we will recruit additional volunteers. Auxiliary Police: If members of the Auxiliary Police are available to provide support for traffic and pedestrian control, we would welcome the additional assistance. jagob@ci.superior.wi.us and poskozima@ci.superior.wi.us have been sent copies of this parade proposal. Insurance: Mark Connolly from Field-Connolly Insurance will be sending a certificate of insurance to the City of Superior naming the City as an additional insured for the parade. Portable Toilets: We are proposing two portable toilets be placed near the line-up area at 14th and Ogden and two portable toilets to be placed near the end of the parade route at Broadway and Hughitt for a total of 4 portable Toilets. If additional portable toilets are needed along the route as per suggestion of the City of Superior, we will add more. Trash Cans: We have requested 10 trash cans, which would cover one for each city block that the parade will take place (2 line-up, 6 route) and two additional cans that may be placed in higher traffic areas (near the end of the route where the Salvation army may have events in their parking lot). If the city would like us to have more cans, we will request more. There are not any scheduled food vendors in direct relation to the parade. The Salvation Army may sell food in their parking lot as a fund-raiser, which is why we considered additional cans near the end of the route. Barricades: 46 Proposed barricade locations: 2 Intersection of Hughitt and 14th Street blocking the entry to 14th Street from Hughitt Ave. (This is where the participant check in area will be located). 2 Alley between John and Hughitt, blocking traffic on North and South sides of 14th Street at alley to prevent traffic from crossing 14th street during the line-up. 4 Intersection of John and 14th Street, blocking traffic on North and South sides of 14th Street at John Ave. to prevent traffic from crossing 14th street during the line-up. 2 Alley between John and Ogden, blocking traffic on North and South sides of 14th Street at alley to prevent traffic from crossing 14th street during the line-up. 4 Intersection of Ogden and 14th Street. At 12:00 barricades will block entrance to 14th Street only to prevent traffic from driving through the line-up area. At 1:00 barricades will block Ogden Avenue to prevent traffic from driving through the parade route from 14th and Ogden to Ogden and Broadway. 4 Intersection of Ogden and 13th Street, blocking traffic on East and West sides of Ogden Avenue at 13th Street to prevent traffic from crossing Ogden during the parade. 4 Intersection of Ogden and 12th Street, blocking traffic on East and West sides of Ogden Avenue at 12th Street to prevent traffic from crossing Ogden during the parade. 4 Intersection of Ogden and 11th Street, blocking traffic on East and West sides of Ogden Avenue at 11th Street to prevent traffic from crossing Ogden during the parade. 2 Alley between 11th Street and Broadway, blocking traffic on East and West sides of Ogden Avenue at the Alley to prevent traffic from crossing Ogden during the parade. 6 Intersection of Broadway and Ogden to block traffic East bound on Broadway from crossing Ogden and traffic South bound on Ogden from crossing Broadway during the parade. 4 Intersection of John and Broadway, blocking traffic on North and South sides of Broadway at John Ave. to prevent traffic from crossing Broadway Street during the parade. 8 Intersection of Hughitt and Broadway Street to block traffic West bound on Broadway, and traffic North and South bound on Hughitt from crossing the intersection where the parade concludes. Start Parade End Parade Route Units Enter Here Units Exit Parade Route Here EARTH RIDER LOST IN CEDAR FESTIVAL THE 50’S LOUNGE GROUNDS FINISH N 3RD ST START ANDERSON & HAMMACK CONSTRUCTION WHISKEY’S spider's LAST RESORT WISCONSIN DEPARTMENT nest OF TRANSPORTATION N 4TH ST TOWER AVE TAVERN HUGHITT AVE ANCHOR BAR graveyard TOWER AVE MILE 1 INTERSTATE ALL BATTERY losT CENTER souls lane MILE N 5TH ST 2 FEN-TECH WATER STATION mad science BIMBO BAKERIES lab SIMKO RECYCLING reaper's gate N 6TH ST creepy SWEEDEN witchesS Cclown Town SWEETS coven tree BANKS AVE N 7TH ST TOP HAT TAVERN zombie OGDEN AVE yard JOHN AVE nightmare nursery N 8TH ST THIRSTY PAGAN BREWING SUPERIOR, WISCONSIN

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