Culture, Events & Public Art Commission (Meets 2nd Thursday of each month at 10:00 a.m.)

Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us AGENDA FESTIVAL COMMITTEE MEETING WEDNESDAY, NOVEMBER 10, 2021 3:00 P.M. – Government Center Room 204 https://us02web.zoom.us/j/81538667978 Meeting ID: 815 3866 7978 Passcode: 503357 Members: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, and Craig Sutherland AGENDA: 1. Roll Call 2. Approve September 8 meeting minutes 3. Approve September 12 special meeting minutes 4. Lake Superior Ice Festival update 5. Fireworks contract update 6. Discuss funding strategy/ideas for 2022 7. Set next meeting date and time 8. Adjournment The City of Superior complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact Nick Raverty at (715) 395-7212 by 4:30 pm 1 business day prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice we receive. Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting.  Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES FESTIVAL COMMITTEE WEDNESDAY, September 8, 2021 3:00 P.M. – Government Center Room 204 Members Present: Carolyn Nelson-Kavajecz, Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, Craig Sutherland, and Gavin Hamilton The regular meeting of the festival committee was called to order at 3:02 p.m. 1. Roll Call 2. Approve August 11 meeting minutes MOTION by Farmakes, second by Graskey and carried, to approve. 3. Sponsorship Applications 3.1. Lake Superior Disc Golf Open – $445 MOTION by Farmakes, seconded by Graskey and carried, to approve the sponsorship at $500. 3.2. East End Family Fun Days – $800 MOTION by Farmakes, seconded by Graskey and carried, to approve holding a special committee meeting to address item 3.2 and 4. 3.3. CASDA Domestic Violence Awareness – no amount included MOTION by Farmakes, seconded by Graskey and carried, to approve the sponsorship at $250. 4. Lake Superior Ice Festival budget 5. Fireworks contract Director Cadotte explained the fireworks company we typically contract with will not do a multi-year deal, but will do a contract for 2021. They will not commit to a multi-year contract due to the current fireworks industry market. The committee discussed using $35,000 for 4th of July fireworks, which is allocated in the Parks, Recreation and Forestry department budget, then additional festival committee funds for the Lake Superior Ice Festival. Nick Raverty gave a quick update on the proposed 2022 budget and informed the committee the mayor proposed $70,000 for the committee in funding. The committee asked Director Cadotte to negotiate with $35,000 for 4th of July fireworks and they will discuss ice festival within that event budget at a future meeting. c: City Clerk’s Office Public Access – via e-mail 6. Future agenda items The committee asked for item 3.2 and 4 from this agenda be considered at the special meeting along with any additional sponsorship applications that come in before the agenda is posted. 7. Adjournment The meeting was adjourned at 3:38 p.m. The City of Superior complies with the Americans with Disabilities Act of 1990. If you are in need of an accommodation to participate in the public meeting process, please contact Nick Raverty at (715) 395-7212 by 4:30 pm on Friday prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice we receive. Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. c: City Clerk’s Office Public Access – via e-mail  Office of the Mayor Jim Paine, Mayor Nick Raverty, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES SPECIAL FESTIVAL COMMITTEE MEETING TUESDAY, SEPTEMBER 21, 2021 5:00 P.M. – Government Center Room 204 The meeting of the Festival Committee was called to order at 5:02 pm. 1. Roll Call Members Present: Nikky Farmakes, Julie Urban, Lindsey Jacobson, Lindsey Graskey, Craig Sutherland, and Gavin Hamilton Members Excused: Carolyn Nelson-Kavajecz 2. Sponsorship Applications 2.1. East End Family Fun Days The committee discussed the sponsorship application submitted by East End Family Fun Days Committee. MOTION by Farmakes, seconded by Sutherland and carried, to approve the sponsorship for $800. Abstained: Lindsey Graskey. 2.2. Superior Spooktacular Parade The committee discussed the sponsorship application submitted by Sterling Silver Studio. MOTION by Sutherland, seconded by Hamilton and carried, to approve the sponsorship for $800. 2.3. North End Nightmare 5K The committee discussed the sponsorship application submitted by Grandma’s Marathon-Duluth, Inc. MOTION by Urban, seconded by Sutherland and carried, to approve the sponsorship for $1,000. 3. Lake Superior Ice Festival budget Director Cadotte gave an overview the budget submitted for the Lake Superior Ice Festival 2022 for the committee. She explained how the budget for the event works, wherein many organizations cover the cost for their own portion of the event and the city’s main expenses are the marketing, fireworks, and ice sculptures. The committee discussed the marketing efforts and contracting for those services. MOTION by Sutherland, seconded by Urban and carried, to approve the Lake Superior Ice Festival budget at the proposed $46,000 amount and send to Finance Committee. Abstained: Nikky Farmakes. The meeting was adjourned at 6:01 pm. Respectfully submitted: Nick Raverty, Chief of Staff Lake Superior Ice Festival Lake Superior Ice Festival Actual 2021 Proposed 2022 Krystal Kleer Ice Sculptures $18,300.00 Krystal Kleer Ice Sculptures $20,500.00 Supplies $753.54 Supplies $1,500.00 Fireworks $ 5,000.00 Fireworks $ 5,500.00 Marketing $ 12,855.87 Marketing $ 15,000.00 Tent Rental $ 1,230.07 Tent Rental $ 1,500.00 Sounds Unlimited $ 445.00 Bands/entertainment $ 1,500.00 Portable Toilets $ 315.00 Portable Toilets $ 350.00 Food for Volunteers $ 115.00 Food for Volunteers $ 150.00 City Salaries $ 11,451.02 TOTAL $46,000.00 TOTAL $ 50,465.50 SPONSORSHIPS (to pursue) SPONSORSHIPS Ice Carvings Businesses $ 6,500.00 Ice Carvings Businesses $ 4,575.00 Cenovus - Superior Refinery $ 10,000.00 Superior Refinery $ 10,000.00 TDF marketing? $5,000 Enbridge $ 1,000.00