Finance Committee (Meets 4th Tuesday of each month at 4:30 p.m.)

May 6, 2022 To: Councilor – Jack Sweeney Councilor – Tylor Elm Councilor – Mike Herrick Councilor – Jennifer Van Sickle (Alt) From: Deb Kamunen – Assistant Finance Director Finance Committee Mission Statement: To have broad oversight of financial policies and procedures, and to provide the City Council and management with such financial expertise, opinion, and recommendations as will be helpful for the Council to make decisions regarding the financial stability of the City of Superior. **** FINANCE COMMITTEE MEETING AGENDA **** A Finance Committee meeting is scheduled for Thursday, May 12, 2022 at 4:30 p.m. in Room 204 of the Government Center. The public may also access this meeting online with Google Meet by pressing CTRL + click to follow the link or copying and pasting the address into a web browser: Join with Google Meet Meeting ID meet.google.com/vkp-hwge-vfu Phone Numbers (US)+1 617-675-4444 (dial *6 to unmute) PIN: 136 880 075 0826# The following items will be discussed at the Finance Committee Meeting. 1. Election of committee Chair and Co‐Chair positions. 2. Discussion and approval of the time at which future monthly Finance Committee Meetings will meet. 3. Approval of March 10, 2022 Finance Committee Meeting minutes. 4. Kevin Wondra, Chief Executive Officer at Cities and Villages Mutual Insurance Company (CVMIC), and Pallin Allen, Manager of Engagement and Outreach at CVMIC, to present on benefits of being a current CVMIC member and self‐funded workers compensation. 5. General Financial Overview a. General updates. b. Update on top 3 financial concerns or updates. 6. Other financial matters. 7. Agenda items for next month. If you are unable to attend this meeting, please contact Deb Kamunen at 715‐395‐7293. Cc: Mayor Jim Paine KDAL Radio Taylor Pedersen City Council Members WDSM Radio Peter Luke City Clerk’s Office WEBC Radio Kyle Hawley Bulletin Board Duluth News Tribune Department Heads Superior Telegram Notice is hereby given that a quorum of the City Council may be present. No action will be taken other than the items listed on this agenda. ********************************************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please contact the City Clerk’s Office at (715) 395-7200 prior to the scheduled meeting. The City will attempt to accommodate any request depending on the amount of notice received. TDD (715) 395-7521. ********************************************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was: Posted: Government Center, Court House, Public Library Faxed to: Daily Telegram, Public Library, May 6, 2022 Media notified and mailing list: May 6, 2022 Superior Telegram to sign and fax verification of receipt to fax number (715‐395‐7292) __________________________________________________________ Name Date  Finance Committee Proceedings City of Superior March 10, 2022 Members Present: Jack Sweeney, Tylor Elm and Keith Kern Staff Present: Ashley Puetz, Jean Dotterwick, Deb Kamunen, Jim Paine, Chris Carlson, Todd Janigo, Terry Johnson, Frog Prell, Darienne McNamara and Scott Gordon Others Present: Shelley Nelson Members Excused: Brent Fennessey Jack Sweeney called the meeting to order at 4:30 pm with a quorum present. Attendance was done by sign in and virtual meeting. Due to local media challenging the closed session, City Attorney, Frog Prell spoke on the parameters of a closed session. 1. Approval of February 10, 2022 Finance Committee meeting minutes. Motion was made by Keith Kern, seconded by Tylor Elm and carried to approve the February 10, 2022 Finance Committee meeting minutes. 2. Approval of March 1, 2022 Special Finance Committee meeting minutes. Motion was made by Keith Kern, seconded by Tylor Elm and carried to approve the March 1, 2022 Special Finance Committee meeting minutes. 3. Approval of March 2, 2022 Special Finance Committee meeting minutes. Motion was made by Keith Kern, seconded by Tylor Elm and carried to approve the March 2, 2022 Special Finance Committee meeting minutes. 4. Tabled from the February 10, 2022 and January 13, 2022 Finance Committee Meetings – 2022 Grant Application – A World of Accordions. Motion was made by Tylor Elm, seconded by Keith Kern and carried to table the 2022 Grant Application – A World of Accordions until the next Finance Committee meeting. 5. 2022 Grant Application – MANA – Magic Art Nature Allied. Motion was made by Tylor Elm seconded by Keith Kern and carried to table the 2022 Grant Application – MANA – Magic Art Nature Allied until the next Finance Committee meeting. 6. Tabled from the February 10, 2022 and January 13, 2022 Finance Committee Meetings – Request from Councilor Sweeney from the November 18, 2021 Finance Committee Meeting – Public Works Director Todd Janigo and Environmental Regulatory Manager Darienne McNamara to propose increasing the landfill gate rate. Director Janigo provided gate rate information to the Committee for WLSSD and other customers. The WLSSD contract rate is adjusted every July based on consumer price index (CPI). It is recommended to maintain the current gate rate and adjust it every July based on consumer price index in line with the WLSSD contract rate. A discussion ensued. Motion was made by Keith Kern, seconded by Tylor Elm and carried to maintain the current gate rate and adjust it every July based on consumer price index in line with the WLSSD contract rate. 7. Tabled from the February 10, 2022 and January 13, 2022 Finance Committee Meetings – Request from Councilor Sweeney from the November 18, 2021 Finance Committee Meeting – Public Works Director Todd Janigo and Environmental Regulatory Manager Darienne McNamara to discuss the tonnage and garbage rates for commercial cans versus residential cans. Director Janigo discussed the rate comparison between commercial cans and residential cans with the data from the initial study performed in 2018, a second calculation performed on data from a 22-month study beginning in October of 2019 through July of 2021and from a 5-year study beginning in July of 2016 which showed similar average cart weights in all calculations, the billing rate for the commercial cart fluctuated more than the residential rate due to a roughly 9-to- 1 ratio of residential to commercial carts. A question and answer period followed. Motion was made by Jack Sweeney, seconded by Tylor Elm and carried to bring garbage rates back to the April committee meeting to take action. 8. 2021 SYO Financials – receive and file. Motion was made by Keith Kern, seconded by Tylor Elm and carried to receive and file the 2021 SYO Financials. 9. Golf course Financials – receive and file. Motion was made by Keith Kern, seconded by Tylor Elm and carried to receive and file the Golf course Financials. 10. Review 2021 year-to-date check registers – receive and file. Motion was made by Tylor Elm, seconded by Keith Kern and carried to receive and file the 2021 year-to-date check registers. 11. Review January, 2022 check registers – 2021 and 2022 expenditures – receive and file. Motion was made by Tylor Elm, seconded by Jack Sweeney and carried to receive and file the January, 2022 check registers – 2021 and 2022 expenditures. 12. Review February, 2022 check registers – 2021 and 2022 expenditures – receive and file. Motion was made by Tylor Elm, seconded by Keith Kern and carried to receive and file February, 2022 check registers – 2021 and 2022 expenditures. 13. Review General Fund Financial Statements – 2021and 2022 Expenditure vs. Budget Analysis – As of February 28, 2022 – receive and file. Director Puetz indicated it is too soon to glean a budget analysis for 2022. Once the audit is handed off to the auditors she will be able to determine the surplus for 2021. Motion was made by Keith Kern, seconded by Tylor Elm and carried to convene in closed session to discuss item #14. 14. Convene in closed session- For discussion on the methodology of setting rates for the Village of Superior. Motion was made by Tylor Elm, seconded by Keith Kern and carried to move out of closed session. 15. General Financial Overview a. General updates Director Puetz indicated Time Clock Plus (TCP) is fully live except for the police department. The Finance department is continuing to work on the audit. She also mentioned that Mary Lindberg will be coming back and working for a time with the Finance department. b. Update on top 3 financial concerns or updates. None to report 16. Other financial matters. None to report. 17. Agenda items for next month. None to report Having no other business, the Finance Committee Meeting adjourned at 6:06 p.m. Minutes respectfully submitted by Jean Dotterwick  The CVMIC Difference City of Superior – Finance Department Presentation Date: Thursday, May 12th CVMIC.com The CVMIC Difference CVMIC Product Portfolio Analysis Superior WC Claims - # Superior WC Claims - $ Superior WC Claims – Dept 5 yrs Superior WC Claims – Dept 2021 Superior WC Claims – Cause 5 yrs Superior WC Claims – Cause 2021 Superior WC Mod vs CVMIC The CVMIC Difference Member Service and Engagement Summary Report 1 Member Contacts 2 Member Training 3 Member Training On-Site Summary Regional Summary 23 7 Programs 3 Programs 77 Trainees 15 Trainees 129.5 Hours 105 Hours 4 Distance Learning 5 Risk Reduction Grant 6 LE Policy Review Utilization Program 74 Courses Completed Policy Review 19 Attended Live $7000/$7000 Recommended Webinars 12 Recorded Webinars Viewed CVMIC Programs Valuation CVMIC Services Valuation  CVMIC People Valuation Benjamin Hoverson Dani Patton Merrie Strike SRM Specialist EPL Specialist WC Specialist Allison De Franze Liability Claims Manager Superior Mutual Participatoin  Thank You! What Questions Do Phone / 262-784-5666 You Have? Email / info@cvmic.com Web / www.CVMIC.com www.CVMIC.com