Finance Committee (Meets 4th Tuesday of each month at 4:30 p.m.)

FINANCE COMMITTEE Meeting Minutes February 09, 2023 Regular Meeting The meeting was called to order by Chair Sweeney at 4:30 pm on February 09, 2023 in Government Center Room 204. 1 ROLL CALL PRESENT: Jack Sweeney, Tylor Elm and Mike Herrick VIRTUAL: Jane Darwin, Jenny Van Sickle, Nick Rhinehart, Tom Beaudry and Jim Paine ABSENT: CITY STAFF PRESENT: Camron Vollbrecht, Deb Kamunen, Jean Dotterwick and Linda Cadotte OTHERS PRESENT: Lareasha Connors, Cheri Fitch, Ann Doucette, Mark Liebaert, Barb Hoag, Judy Davern, Emma Hengemuhle, Calla Gilbertson, Susanna Airis and Shelley Nelson 2 APPROVAL OF MINUTES 2.1 Finance Committee (Meeting held January 12, 2023) Motion was made by Tylor Elm, seconded by Mike Herrick and carried to approve the January 12, 2023 Minutes. 2.2 Special Finance Committee (Meeting held January 25, 2023) Motion was made by Tylor Elm, seconded by Mike Herrick and carried to approve the January 25, 2023 Special Finance Committee Minutes. 3 OLD BUSINESS Motion was made by Tylor Elm, seconded by Mike Herrick and carried to approve moving of item 4.2 ahead of 3.1. 4.2 Request from Mark Liebaert, Douglas County Board Chair, to waive the 2022 landfill trailer park demo invoices. Liebaert indicated the City and County have worked hand in hand on many projects and hope to continue the partnership well into the future. The Mayor was approached before the clean up began to waive the invoices from the cleanup. The current invoices total $17,769.00. A question-and-answer period followed. Motion was made by Tylor Elm, seconded by Mike Herrick and carried to approve suspending any fees until such time the County reclaims all costs. 3.1 Humane Society of Douglas County 2022 Financials and Reports The Humane Society provided the 2022 financials and reports as requested by the Finance Committee. FINANCE COMMITTEE – 02/09/2023 Mtg (Meets 2nd Thursday of each month at 4:30 p.m.) Page 1 of 3  Motion was made by Tylor Elm, seconded by Mike Herrick and carried to receive and file the Humane Society of Douglas County 2022 Financials and Reports. 4. NEW BUSINESS 4.1 Kemper Sports Management, Inc. Contract Amendment The women of the golf league were introduced to the committee. Contract Analyst Darwin reviewed the management agreement between the City of Superior and Kemper Sports Management, LLC. Motion was made by Tylor Elm, seconded by Mike Herrick and carried to hold in committee until the March meeting. 4.3 Quarter 4 2022 Investment Review Assistant Finance Director Kamunen gave a synopsis of the Quarter 4 2022 investments. Motion was made by Tylor Elm, seconded by Mike Herrick and carried to receive and file the Quarter 4 2022 Investment Review. 4.4 Finance Director Rhinehart requesting approval of the 2023 Economic Development Budget. Motion was made by Tylor Elm, seconded by Mike Herrick and carried to approve the 2023 Economic Development Budget. 5. RECURRING BUSINESS 5.1 Golf Course Report and Financials Motion was made by Tylor Elm, seconded by Mike Herrick and carried to receive and file the Golf Course Report and Financials. 5.2 January, 2023 Check Registers – 2022 and 2023 expenditures Motion was made by Tylor Elm, seconded by Mike Herrick and carried to receive and file the January, 2023 Check Registers – 2022 and 2023 expenditures. 5.3 General Fund Financial Statements – 2023 and 2022 Expenditure vs. Budget Analysis as of January 31, 2023. Assistant Finance Director Kamunen indicated most of 2022 has been reconciled. 5.4 Other financial matters * The auditors were working in the city office this week. * Questions arose as to the process that should be followed for vetting software programs and which departments should be involved. * Discussion ensued regarding insuring the City mechanic’s tools and tool chests. FINANCE COMMITTEE – 02/09/2023 Mtg (Meets 2nd Thursday of each month at 4:30 p.m.) Page 2 of 3  Next month Chair Sweeney would like a budget update from Chief Vollbrecht on the Village of Superior. 6. ADJOURNMENT The meeting adjourned at 6:01 p.m. Minutes respectfully submitted by Jean Dotterwick FINANCE COMMITTEE – 02/09/2023 Mtg (Meets 2nd Thursday of each month at 4:30 p.m.) Page 3 of 3