Golf Course Committee (Meets 4th Thursday as needed, at 11:00 a.m.)

GOLF COURSE COMMITTEE PROCEEDINGS August 9, 2021 Noon Room 204 and Remotely via ZOOM Members Present: Barb Hoag, Troy Clark, Jack Sweeney, Lindsey Graskey, Bob Kolbe (Virtual) Advisory Members and Others Present: Linda Cadotte, Ashley Puetz, Tom Beaudry, Tom Andersen, Steve Loomis (Virtual), Paul Winterscheidt, Ed Jackman (Virtual) Members Excused: Keith Kern Golf course meeting called to order at 12:00 p.m. 1. Seeking approval of the July 12, 2021 Golf Course Committee meeting minutes MOTION by Sweeney, seconded by Clark and carried, to approve the July 12, 2021 meeting minutes. 2. Memorial Plaques Hoag stated she hasn’t heard from people about the plaques lately and would like to see this conversation be put on the backburner for now. MOTION by Sweeney, seconded by Graskey and carried, to hold and table this item. 3. Winter Activities Beaudry discussed potential presale dinner events he would propose hosting near Halloween and Valentines Day. He also stated that if the course gets a simulator that it would take up a large space in the dining area which would change these events. He said that a simulator would cost roughly $35K and that expected monthly revenue would be around $3K. Sweeney noted that he would want to make sure the Course can at least breakeven and would like to know when a simulator could be delivered. Clark said that he believes leagues would fill quickly and that another consideration is software updates. He added that additional sales of items such as clubs would likely be a result. Loomis stated that if the goal is to bring in winter activities that a simulator is the best option for producing revenue in the winter. Golf Course Committee Meeting 1 August 9, 2021 MOTION by Clark, seconded by Sweeney and carried, to approve to have Beaudry get additional information on when a simulator could be delivered and to include it in the overall capital plan. 4. Marketing Report – Ed from Kemper Ed gave an overview of the marketing used by Kemper at Nemadji Golf Course. The company is focused on welcoming new golfers and promoting diversity and inclusion in golf. Another focus is to upgrade a photograph and video of the property in order to expand digital marketing with which the company has seen return on investment. Ed also explained that they are focusing on customer engagement through the point of sale system. 5. Standing agenda items: a. Profit/Loss – Budget/Actual Statement a. Beaudry stated that as of June 30th, the course is out performing budget by $29K. Finding golf carts to supplement events continues to be a challenge and supply chain issues in general are still an issue. Beaudry mentioned they may be recommending the Course consider adding more carts to the fleet next year as part of the 2022 proposed capital budget. b. General Manager/Golf Pro – report a. Beaudry discussed the 3 day summit that Kemper Sports hosted. It included sessions on HR, budgeting, sales, marketing and sharing best practices. The event is an opportunity for networking and learning about what is working well at other courses that might be repeatable. c. Superintendent – Grounds/Maintenance report a. Beaudry stated that Dodge is doing a fantastic job and is the best Grounds and Maintenance Superintendent he has ever worked with. Sweeney asked that next month, Vince bring back the monthly costs associated with irrigation system repairs/maintenance. d. General Manager top three concerns. a. Beaudry said staffing will be light through the end of the season. e. Nemadji Women’s and Men’s Club – concerns/updates a. Clark received complaints about pins being unfair. The Men’s league hosted a Drive, Chip and Putt event. The Men’s league is also trying to use the WSGA app so that scoring can be uniform with accurate handicaps. The Men’s league is hosting a fall scramble that will include added games this year. b. Hoag stated the Women’s club now has 112 members which is a record for the club. The Women’s club hosted a scramble on the 27th where they raised $550 for the Salvation Army. The Women’s Club Championship was hosted on August 7th with 23 golfers and the event made the news. Hoag said the new Food and Beverage Manager was helpful with good menu ideas for the event. The Women’s club is planning to host their fall banquet on September 21st. Golf Course Committee Meeting 2 August 9, 2021 6. Future agenda items a. Winter Activities b. Combination of Tees 7. Next meeting Monday, September 13th at 12:00 p.m. at the Nemadji Golf Course. MOTION by Graskey, seconded by Sweeney and carried, to adjourn. Golf course meeting adjourned at 1:25 p.m. Golf Course Committee Meeting 3 August 9, 2021