Golf Course Committee (Meets 4th Thursday as needed, at 11:00 a.m.)

GOLF COURSE COMMITTEE PROCEEDINGS September 13, 2021 Noon Nemadji Club Room at Nemadji Golf Course and Remotely via ZOOM Members Present: Barb Hoag, Troy Clark, Jack Sweeney, Lindsey Graskey, Bob Kolbe Advisory Members and Others Present: Linda Cadotte, Ashley Puetz, Tom Beaudry, Tom Andersen, Steve Loomis (Virtual), Vince Dodge, Kristen Lilya Members Excused: Keith Kern Golf course meeting called to order at 12:02 p.m. 1. Seeking approval of the August 9, 2021 Golf Course Committee meeting minutes MOTION by Sweeney, seconded by Clark and carried, to approve the August 9, 2021 meeting minutes. 2. Winter Activities Beaudry shared information on three different simulators with three different price points ranging from 42K – 60K. Beaudry was unable to get concrete delivery and installation dates but does feel confident in his projected revenues with a 3 to 4 year timeframe to breakeven. Beaudry also got quotes for plowing the parking lot. It would cost $600 per snow event. Sweeney asked what the cost to lease a simulator would be. Beaudry will have to get quotes for that. Cadotte suggested that if the golf committee is in support of purchasing a simulator they can approve to move forward and send this item to Finance for that committee to decide how to purchase or lease the item. Puetz recommended fitting this purchase into the 5 year capital plan as part of the information for the Finance Committee. MOTION by Clark, seconded by Graskey and carried, to support the recommendation to move forward with a simulator and to place it in the 5 year capital plan for Finance Committee to consider. Golf Course Committee Meeting 1 September 13, 2021 3. Combination of Tees Dodge gave an overview of the change in combination of tees. The course is recommending going from 5 sets of tees to 3. Clark and Hoag both expect players to dislike the change because many do not understand how it works. Clark and Hoag both expressed the challenge in explaining these changes to players but understand and agree with the change. MOTION by Clark, seconded by Graskey and carried, to support the course going to 3 sets of tees. 4. Routing of Courses Beaudry recommended labeling the course as 4 sets of 9 holes. This would give the course flexibility for setup in configuring 18 hole play. MOTION by Clark, seconded by Graskey and carried, to support labeling the course as 4 sets of 9 holes. 5. 2022 Rates Beaudry explained the 2022 rates sheet saying it lays out where the competition is at and where Nemadji falls in comparison. Hoag stated she feels the increases are too high. Sweeney stated he feels pricing is a science and an art. He stated the price reflects value which is a combination of the price and quality. He also stated the quality has gone up which supports an increase in price. Graskey stated she has seen the increase in wages in her business as well and the increases in golf course rates make sense to her in order to cover increasing market costs. Cadotte pointed out that many other fees in the state have a resident vs non-resident fee such as fishing licenses, trail passes and state parks. Sweeney stated he is not in favor of charging an increased non-resident fee and feels that charging non-residents could send the wrong impression such as making them feel unwelcomed or that the City is penalizing them after years of support. Hoag pointed out that the cost of “cart one seat” compared to “cart pass couple & family” could be a larger difference. Beaudry agreed there would be room to adjust between the two. Golf Course Committee Meeting 2 September 13, 2021 The Committee will approve the rate sheet with changes to send to the Finance Committee to be considered with the 2022 budget. MOTION by Sweeney, seconded by Graskey and carried, to recommend approval to the Finance Committee of the rate sheet with the following changes: remove the resident rate language and remove the far right 2022 rate column except for the cart pricing. 6. Agronomic Advisory Committee Loomis described the Agronomic Advisory Committee. Dave Groelle is overseeing the project which aims to educate staff on the facility, provide overall training and to help optimize the business. Eventually Kemper plans to include an agronomic section in the monthly report. 7. Standing agenda items: a. Profit/Loss – Budget/Actual Statement a. Beaudry stated July was a strong month. Total rounds for the month were slightly under budget but year to date is still 600 rounds ahead. b. General Manager/Golf Pro – report a. Beaudry mentioned there have been some improvements including painting of the clubhouse and they will get a professional carpet cleaner soon. c. Superintendent – Grounds/Maintenance report a. Dodge stated 673 hours to date this year have been spent on the irrigation and over $25K in parts. d. General Manager top three concerns. a. Beaudry said food and beverage, sourcing of carts and dry conditions remain as challenges. e. Nemadji Women’s and Men’s Club – concerns/updates a. Clark stated the men’s club finished the season with 425 members this year which is up from 408 last year. They hosted the Men’s club championship which brought good players in that do not play the course regularly which give them the opportunity to see the vast improvements made to the course. b. Hoag stated the women’s club finished the season with 112 members this year. They canceled the fall banquet but plan on meeting with Tom in October. Hoag also thanked Tom, Vince and Kemper staff for a wonderful year. 8. Future agenda items a. Discuss 2022s meeting schedule 9. Next meeting Monday, October 11th at 12:00 p.m. at the Nemadji Golf Course. MOTION by Kolbe, seconded by Clark and carried, to adjourn. Golf course meeting adjourned at 1:56 p.m. Golf Course Committee Meeting 3 September 13, 2021