Human Resources Committee (Meets 3rd Monday of each month at 5:00 p.m.)

Name: Human Resources Committee (Meets 3rd Monday of each month at 5:00 p.m.) — Superior, WI
Start: 2023-05-15
End: 2023-05-15
Location: Superior, WI

Regular Meeting

Superior, WI · May 15, 2023

Agenda Minutes

Minutes

HUMAN RESOURCES COMMITTEE Meeting Minutes May 15th, 2023 Regular Meeting The meeting was called to order by Chair Ludwig at 5:10 p.m. on May 15, 2023 in room 204 of the Government Center. 1 ROLL CALL MEMBERS PRESENT: Ruth Ludwig (Chair), Jenny Van Sickle (Vice Chair), Jack Sweeney MEMBERS ABSENT: Mark Johnson (Alternate) CITY STAFF PRESENT: Beth Archer, Cammi Janigo, Deb Williams OTHERS PRESENT: Shelley Nelson 2 APPROVAL OF MINUTES 2.1 Human Resources Committee (Meeting held April 17th, 2023) MOTION by Sweeney, seconded by Ludwig. Motion carried. MOTION by Sweeney, seconded by Ludwig to review items 4 and 5 out of order. Motion carried. 4 NEW BUSINESS 4.1 Election of HRC Chairperson and Vice Chairperson MOTION by Sweeney, seconded by Ludwig, to elect Councilor Ludwig as Chair. Motion carried. MOTION by Sweeney, seconded by Ludwig, to elect Councilor Van Sickle as Vice Chair. Motion carried. 4.2 Request to fill the Landfill Working Foreman position, and subsequent vacancies if filled in-house. MOTION by Sweeney, seconded by Ludwig. Motion carried. 5 RECURRING BUSINESS 5.1 Receive and file monthly personnel report for April 2023 Members of the committee received and filed. 5.2 Human Resources updates No action required. HUMAN RESOURCES COMMITTEE – 5/15/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 1 of 2 3 OLD BUSINESS 3.1 Discussion on establishing stipends for certain citizen commission and committee members. Councilor Van Sickle provided additional information on Citizen Stipends to committee members. The information is included below. MOTION by Sweeney, seconded by Ludwig to continue to hold the discussion on establishing stipends in committee. Motion carried. 6 ADJOURNMENT Meeting was adjourned at 5:47 p.m. ________________________________________________________________________________________________________ Respectfully submitted by Beth Archer HUMAN RESOURCES COMMITTEE – 5/15/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 2 of 2 Human Resources Committee Citizen Stipends Definitions: Committee: a municipal board, commission or task force created by the City of Superior with permanent status containing a combination of elected representatives, appointed community members, or tribal citizens, and authorized staff. Eligible appointee, citizen stipend and committee member allocation may all be used interchangeably, and all require that appointees are current citizens of Superior, or tribal citizen appointees. Background Municipalities rely on the time and expertise of local community members. The City of Superior designed its governance to require citizen participation to guide the development of policy & programming. Citizen appointees volunteer to utilize personal equipment/technology, transportation, their talent, education, and experience in the name of public service. Six months (November 2022- May 2023) of monthly discussion and research* by Human Resource Committee members & staff examined the cost, rate, and eligibility requirements of potential recipients. Proposal: Issue quarterly, fixed stipends to citizen members who attend lawfully noticed, regular committee meetings (in person or virtually) of which they are appointed. Existing policy: Ordinance Sec. 2-267 DRAFTED MAY 2023 J. VAN SICKLE, VICE CHAIR, HRC *Attached Salaries for board of review members. During their terms in office, board of review members shall be paid $55.00 per day in which a meeting of the board of review is held. The chairperson of the board of review shall be paid an additional $15.00 per day. (Code 1971, § 2-196) Similarly, dozens of election inspectors volunteer to conduct the vital duty charged to municipalities to manage elections for modest compensation. Eligibility & Exemptions: Proposed allocation Committee Citizen Frequency/max rate ($25) Est. Total members/seats Assessment Board of Review 5 (meets annually) $125.00 Board of Building Appeals 5 (meets as needed) $125.00 Civil Service Commission 5 (meets as needed) $125.00 Communications and Information Technology 3 (monthly) $900.00 Committee Community Development Block Grant 3 (once a year) $75.00 Culture, Events, Public Art 5 (meets quarterly?) $500.00 Golf Course 4 (meets quarterly?) $400.00 Historic Preservation 5 (meets quarterly?) $500.00 Liability Claims 5 (monthly) $1,500.00 Library Board 5 (meets 11 times/yr.) $1,375.00 Commission on Communities of Color 4 (monthly) $1,200.00 Commission on Disabilities 4 (meets 9 times/yr.) $900.00 Parks and Rec Commission 4 (meets quarterly) $400.00 Plan Commission 5 (monthly) $1,500.00 Police and Fire Commission 5 (meets monthly) $1,500.00 Redevelopment Authority City of Superior 3 (meets as needed) $300.00 (RACS) Tourism Commission 2 (meets monthly?) $600.00 Urban Tree Board 5 (meets monthly) $1,500.00 Wisconsin Point Committee 1 (meets quarterly) $100.00 TOTAL $13,625.00 2 Appointees may decline stipend. Appointees who are paid their regular hourly rate by their employers for their time, professional association, and service shall decline stipend. City of Superior employees are not eligible for committee stipends. No appointee can collect a stipend for more than one committee concurrently. No elected member is eligible for an appointee stipend. Stipends shall not exceed the equivalent of 12 installments per calendar year. Appointees are not eligible for stipend backpay. Stipend is $25 per in person meeting, confirmed by attendance during at least 51% of the meeting duration and official minutes. (For example, being present during roll call and disconnecting from the meeting shortly thereafter can disqualify participants from the stipend). Committee Chairs are reminded typical meetings are expected to last approximately one hour. Stipend for virtual attendance is $15 per meeting. Payments are issued via direct deposit on a quarterly basis. Appointees are responsible for ensuring the proper department has their most up to date information through the proper process determined by the City of Superior Administration. Relative departments budgets shall account for citizen committee stipend allocations and notify the appointing officer and city clerk’s office of their current committee vacancies and filled appointments with terms at least annually and by May of each year following the common council’s reorganization meeting for the City Directory publication. State of Wisconsin: reviewed by Human Resources Committee December 2022 Submitted by Dir. C. Janigo Survey of Cities/Counties Paying Citizen Committee/Commission Members Responding City or IRS Amount Additional Information County Mileage Appleton none Delevan none DePere none Fond du Lac none Janesville none Kenosha none Lancaster none Manitowoc none Marshfield $45/mtg only for Ethics Cmt & Board of Review 3 Milwaukee $115.38-$317.00/bi-weekly covers 7 committees Neenah none Oshkosh none Pewaukee $20/mtg Stevens Point none Sun Prairie $30/mtg covers 21 committees Watertown none Wausau $88.43/day Board of Review only West Bend none Grant County $90/mtg yes same as County Board members Oneida County $40/mtg yes same as County Board members Waupaca County none Waupaca County DHHS stipend only to HHS board members Waushara County $50/mtg yes Wood County $50/mtg same as County Board members 4

Agenda

HUMAN RESOURCES COMMITTEE Agenda Monday, May 15th, 2023–5:00 p.m. Government Center Room 204 VIDEO CALL LINK: Click here to join the meeting Meeting ID: 294 785 612 623 Passcode: 9TxdyR Dial-in option: 18722428028 City Ordinance Sec. 42-20: “The Human Resources Committee shall have charge of all city matters arising under Wis. Stats. Ch. 111 and shall be responsible for the direction of all personnel matters involving employees and officers of the city.” COMMITTEE MEMBERS: Ruth Ludwig (Chair), Jenny Van Sickle (Vice-Chair), Jack Sweeney, Mark Johnson (Alternate) 1 ROLL CALL 2 APPROVAL OF MINUTES 2.1 Human Resources Committee (Meeting held April 17th, 2023) 3 OLD BUSINESS 3.1 Discussion on establishing stipends for certain citizen commission and committee members. 4 NEW BUSINESS 4.1 Election of HRC Chairperson and Vice Chairperson 4.2 Request to fill the Landfill Working Foreman position, and subsequent vacancies if filled in-house. 5 RECURRING BUSINESS 5.1 Receive and file monthly personnel report for April 2023 5.2 Human Resources updates 6 ADJOURNMENT NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE MEMBERS OF THE COMMON COUNCIL MAY BE PRESENT AT THE MEETING, AND ALTHOUGH THIS MAY CONSTITUTE A QUORUM OF THE COMMON COUNCIL, THE COUNCIL WILL NOT TAKE ANY ACTION AT THIS MEETING. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you need an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* HUMAN RESOURCES COMMITTEE – 5/15/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 1 of 2 In compliance with Wisconsin Open Meetings Law, this agenda was posted on 05/10/2023 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed to the Superior Telegram. HUMAN RESOURCES COMMITTEE – 5/15/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 2 of 2 Committee Citizen members/seats Frequency/rate ($25) Est. Total Policy Appointees may decline stipend Column1 Column2 Column3 Column4 Appointees who are paid their regular hourly rate by their employers for their time, professional association, and service shall decline stipend. City of Superior employees are not eliigble for committee stipends. Assessment Board of Review 5 (meets annualy) 125.00 No appointee can collect a stipend for more than one committee Board of Building Appeals 5 (meets as needed) 125.00 conconcurently No elected member is eligible for a Civil Service Commission 5 (meets as needed) 125.00 appointee stipend Stipends shall not exceed 12 Communications and IT Committee 3 (meets monthly?) 900.00 installments per calendar year Stipend is $25 per in person meeting CDBG 3 (once a year?) 75.00 Stipend for virtual attendance is $15 CEPA 5 (meets quarterly?) 500.00 per meeting Payments are issued direct depost Golf Course 4 (meets quarterly?) 400.00 quarterly Appointees are responisble for ensuring finance has their most up to Historic Preservation 5 (meets quarterly?) 500.00 date information Appointee stipends are not eligible Liabilty Claims 5 (meets monthly) 1,500.00 for backpay Stipends are issued at the discretion of Dept Heads to include in their Library Board 5 (meets 11 times/yr) 1,375.00 annual budgets Commission on Communities of Color 4 (meets monthly) 1,200.00 Commision on Disabilities 4 (meets 9 times/yr) 900.00 Parks and Rec Commission 4 (meets quarterly) 400.00 Plan Commission 5 (meets monthly) 1,500.00 Police and Fire Commission 5 (meets monthly) 1,500.00 Redevelopment Authority 3 (meets quarterly) 300.00 Tourism Commission 2 (meets monthly?) 600.00 Urban Tree Board 5 (meets monthly) 1,500.00 Wisconsin Point Committee 1 (meets quarterly) 100.00 TOTAL 13,625.00 Cammi Janigo, Human Resources Director Deb Williams, Human Resources Specialist Beth Archer, Human Resources Administrative Assistant Phone: (715) 395-7210 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TTY: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: humanresources@ci.superior.wi.us May 9, 2023 HRC Agenda: May 15, 2023 TO: Human Resources Committee FROM: Cammi Janigo, Human Resources Director RE: Request to Fill Position Recommendation: Approve request to fill position as described below. A) Working Foreman – Landfill, and subsequent vacancies if filled in-house: Regular full-time benefitted non-union position. Position will be filled until closing of Landfill. Position is vacant due to a retirement. The 2023 wage is $37.60. Approve filling positions as described above: Will provide signed copy at meeting. Jim Paine, Mayor Date TO: MEMBERS OF THE COMMON COUNCIL FROM: HUMAN RESOURCES RE: MONTHLY PERSONNEL REPORT – APRIL 2023 Effective Date Employee Name, Position Department Description______________________ 04/01/2023 Richard Heckman, Medium Equipment Operator Parks 25 Year Longevity 04/01/2023 Catherine Folman, Landfill Technician Landfill Wage-Step Increase 04/02/2023 Scott Shepard, Working Foreman Street Completed (Promotional) Probation 04/02/2023 Linda Cadotte, Parks, Rec, & Forestry Director Parks Wage-Step Increase 04/03/2023 Adam Jackson, Light Equipment Operator Street New Hire 04/03/2023 Aidan Kealey-Swenson, Firefighter SFD Wage-Step Increase 04/04/2023 Janice Darwin, Contract Analyst Finance Wage-Step Increase 04/05/2023 Steven Mischel, Library Custodian Library New Hire 04/06/2023 Tammy Krejci, Sr. Police Records Clerk SPD Reclassification 04/10/2023 Caleb Sorvik, Fire Inspector SFD Promotion 04/10/2023 Neil Fairbanks, Seasonal Laborer Landfill Rehire 04/11/2023 Ida Sampson, ESD Stormwater & Admin. Services Mgr. ESD Completed probation/Wage-step increase 04/12/2023 Connor Grigsby, Firefighter SFD Non-promotional job change 04/14/2023 Sharita Turner, Temp. Typist Clerk City Clerk Temp assignment ended 04/15/2023 Megan Hogfeldt, ESD Water Resources Specialist ESD Wage-step increase 04/16/2023 Raymond Koenen, Medium Equip. Operator Street Completed (Promotional) Probation 04/16/2023 Jack Haskins, Medium Equip. Operator Street Completed (Promotional) Probation 04/16/2023 Devon Hanson, Medium Equip. Operator Street Completed (Promotional) Probation 04/16/2023 Colton Collins, Medium Equip. Operator Street Completed (Promotional) Probation 04/18/2023 Lindsey Graskey, Council Member City Council Reappointed to position/Wage increase 04/18/2023 Mark Johnson, Council Member City Council Wage increase 04/18/2023 Michael Herrick, Council Member City Council Reappointed to position/Wage increase 04/18/2023 Ruth Ludwig, Council Member City Council Wage increase 04/18/2023 Tylor Elm, Council Member City Council Reappointed to position/Wage increase 04/18/2023 Kyle Fennessey, Council Member City Council Wage increase 04/18/2023 Nicholas Ledin, Council Member City Council Wage increase 04/18/2023 Jack Sweeney, Council Member City Council Reappointed to position/Wage increase 04/18/2023 Jennifer Van Sickle, Council Member City Council Reappointed to position/Wage increase 04/18/2023 James Paine, Mayor Mayor’s Office Reappointed to position/Wage increase 04/18/2023 Cydnee Chadwick, Library Page Library Completed probation 04/18/2023 Garner Moffat, Council Member City Council New Hire 04/23/2023 Amanda Granlund, Staff Assistant ESD 5 Year Longevity/Wage-step increase 04/24/2023 David Johnstone, Seasonal Laborer Parks Rehire 04/24/2023 Joseph La Venture, Seasonal Laborer Parks Rehire 04/24/2023 Jeffrey Slagan, Seasonal Laborer Parks Rehire 04/26/2023 Karie Markon, Account Clerk Finance New Hire 04/27/2023 Paul Krosemen, ESD Info. Serv. Database Analyst ESD Wage-step increase 04/27/2023 Mark Unger, ESD WW Facility Planning Coord. ESD Wage-step increase 04/28/2023 Theresa Smith, ESD Chemist ESD Wage-step increase 04/29/2023 Mikayla Lerette, Investigator SPD 10 Year Longevity 04/29/2023 Griffith Coffman, Detective SPD 10 Year Longevity

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