Human Resources Committee (Meets 3rd Monday of each month at 5:00 p.m.)

HUMAN RESOURCES COMMITTEE Agenda Monday, August 21st, 2023 – 5:00 p.m. Government Center – 1316 N. 14th St. Room 204 VIDEO CALL LINK: Click here to join the meeting Teams Meeting ID: 294 785 612 623 Teams Passcode: 9TxdyR Dial-in option: 18722428028 Phone Conference ID: 215 843 574# City Ordinance Sec. 42-20: “The Human Resources Committee shall have charge of all city matters arising under Wis. Stats. Ch. 111 and shall be responsible for the direction of all personnel matters involving employees and officers of the city.” COMMITTEE MEMBERS: Ruth Ludwig (Chair), Jenny Van Sickle (Vice-Chair), Jack Sweeney, Mark Johnson (Alternate) 1 ROLL CALL 2 APPROVAL OF MINUTES 2.1 Human Resources Committee (Meeting held July 17th, 2023) 3 OLD BUSINESS 3.1 Update on committee structures as defined by statutes, ordinances, and by laws. 3.2 Approve updated Staff Assistant job description. 4 NEW BUSINESS 4.1 Adopt 2024 non-union wage plan recommended by Carlson-Dettmann, 50th percentile or 50th/75th percentile blend. 4.2 Discuss 2024 wage increase for non-union employees. 4.3 Approve job description, pay grade, and Appendix A benefits for the new Broadband Manager position. 4.4 Request to fill the Broadband Manager position and subsequent vacancies if filled in- house. 4.5 Receive and File 4.5.1 Library market rate adjustment (approved by the Library Board on 5/02/2023, and went into effect on 7/1/2023) 4.5.2 Updated Librarian and Library Technician job descriptions (approved by the Library Board on 8/9/2023) HUMAN RESOURCES COMMITTEE – 8/21/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 1 of 2  4.6 WPPA #27 Police Union Negotiations (refer to closed session) Closed under Wisconsin Statute 19.85(1) (c) Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. 5 RECURRING BUSINESS 5.1 Receive and file monthly personnel report for July 2023. 5.2 Human Resources updates 6 ADJOURNMENT NOTICE IS HEREBY GIVEN THAT A MAJORITY OF THE MEMBERS OF THE COMMON COUNCIL MAY BE PRESENT AT THE MEETING, AND ALTHOUGH THIS MAY CONSTITUTE A QUORUM OF THE COMMON COUNCIL, THE COUNCIL WILL NOT TAKE ANY ACTION AT THIS MEETING. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you need an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 08/16/2023 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed to the Superior Telegram. HUMAN RESOURCES COMMITTEE – 8/21/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 2 of 2 HUMAN RESOURCES COMMITTEE Meeting Minutes July 17th, 2023 Regular Meeting The meeting was called to order by Chair Ludwig at 5:00 p.m. on July 17, 2023 in room 204 of the Government Center. 1 ROLL CALL MEMBERS PRESENT: Ruth Ludwig (Chair), Jenny Van Sickle (Vice Chair), Jack Sweeney MEMBERS ABSENT: Mark Johnson (Alternate) CITY STAFF PRESENT: Beth Archer, Starr Bowers, Cammi Janigo, Mayor Paine, Ida Sampson, Becky Scherf OTHERS PRESENT: Erica Champaigne (virtual), Shelley Nelson 2 APPROVAL OF MINUTES 2.1 Human Resources Committee (Meeting held June 19th, 2023) MOTION by Van Sickle, seconded by Sweeney. Motion carried. 3 OLD BUSINESS 3.1 Review committee structures as defined by statutes, ordinances, and by laws. MOTION by Sweeney, seconded by Van Sickle, to continue to hold the discussion in committee. Motion carried. 4 NEW BUSINESS 4.1 Request to add the Police Department’s Coordinated Response Specialist position to the safety-toed boot allowance eligibility list in the Non-union Benefit and Salary Handbook. MOTION by Van Sickle, seconded by Sweeney, to approve the request. Motion carried. 4.2 Review Staff Assistant job description. MOTION by Ludwig, seconded by Sweeney, to have the Human Resources Director make updates to the Staff Assistant job description to review at next month’s meeting. Motion carried. 4.3 Request to fill Staff Assistant position and subsequent vacancies if filled in-house. MOTION by Sweeney, seconded by Van Sickle, to hold in committee. Motion carried. MOTION by Van Sickle, seconded by Sweeney, to reconsider the motion to hold in committee. Motion carried. MOTION by Sweeney, seconded by Van Sickle, to hold in committee. Motion fails. HUMAN RESOURCES COMMITTEE – 7/17/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 1 of 2 5 RECURRING BUSINESS 5.1 Receive and file monthly personnel report for June 2023 Members of the committee received and filed. 5.2 Human Resources updates No action required. 6 ADJOURNMENT Meeting was adjourned at 5:43 p.m. ________________________________________________________________________________________________________ Respectfully submitted by Beth Archer HUMAN RESOURCES COMMITTEE – 7/17/2023 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 2 of 2